[Federal Register: October 29, 2003 (Volume 68, Number 209)]
[Notices]
[Page 61703-61704]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr29oc03-70]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of records lacking
administrative, legal, research, or other value. Notice is published
for records schedules in which agencies propose to destroy records not
previously authorized for disposal or reduce the retention period of
records already authorized for disposal. NARA invites public comments
on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
December 15, 2003. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul M. Wester, Jr., Director, Life
Cycle Management Division (NWML), National Archives and Records
[[Page 61704]]
Administration, 8601 Adelphi Road, College Park, MD 20740-6001. Telephone: 301-837-3120. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Health and Human Services, Centers for Medicare
and Medicaid Services (N1-440-03-1, 4 items, 4 temporary items). Paper
and electronic records relating to Y2K efforts, including such matters
as policy and planning, project administration, system testing and
verification, and contractor activities. Also included are electronic
copies of records created using electronic mail and word processing.
Paper copies of these files were previously approved for disposal. This
schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
2. Department of Homeland Security, Transportation Security
Administration (N1-560-03-2, 17 items, 14 temporary items). Reports,
statistics, planning records, property accountability records, personal
property records, telephone directories, correspondence management
records, issuances, reading files, broadcast e-mail messages, reference
files, and other records, accumulated primarily by the Office of
Finance and Administration. Also included are electronic copies of
records created using electronic mail and word processing. Records
proposed for permanent retention include recordkeeping copies of
records created to comply with the provisions of the Government in the
Sunshine Act, records of advisory, interagency, and international
committees sponsored by the agency, and directives.
3. Department of Homeland Security, Transportation Security
Administration (N1-560-03-3, 10 items, 8 temporary items). Records
relating to internal investigations and inspections, including reports,
memorandums, correspondence, and statistical data. Also included are
electronic copies of records created using electronic mail and word
processing. Proposed for permanent retention are recordkeeping copies
of final, signed directives and statistical data and other records
relating to trends in transportation security.
4. Department of Justice, Federal Bureau of Investigation (N1-65-
03-4, 3 items, 3 temporary items). Work papers and final reports
documenting routine inspections of FBI programs and field offices.
Electronic copies of records created using electronic mail and word
processing are included.
5. Department of Justice, Bureau of Alcohol, Tobacco, Firearms, and
Explosives (N1-436-03-4, 5 items, 5 temporary items). Master files,
outputs, and documentation associated with the Relief of Disabilities
System, an electronic system used to monitor and track the status of
applications for the restoration of Federal firearms and explosives
privileges. Also included are electronic copies of records created
using electronic mail and word processing.
6. Department of the Treasury, U. S. Mint (N1-104-03-11, 3 items, 3
temporary items). Master files, outputs, and documentation associated
with the Die Information System, an electronic system which tracks the
life of dies used to strike coins and other numismatic products.
7. Department of the Treasury, U.S. Mint (N1-104-03-12, 4 items, 4
temporary items). Inputs, outputs, master files, and system
documentation associated with the Pallet Tracking System, an electronic
system which tracks coin shipment pallets.
8. National Archives and Records Administration, Electronic and
Special Media Records Services Division (N2-381-03-1, 1 item, 1
temporary item). Office of Economic Opportunity data file tabulations
of 1960 Census data by sex, race, and marital status. Records were
accessioned into the National Archives, but cannot be accessed due to
technical problems.
9. Office of Management and Budget, Office of Information and
Regulatory Affairs (N1-51-03-1, 1 item, 1 temporary item). The eGov
Central Web site used by the E-Gov Initiative project team and partners
to communicate and collaborate on-line.
10. Office of Navajo and Hopi Indian Relocation (N1-220-03-04, 3
items, 2 temporary items). Electronic copies of records created using
electronic mail and word processing that are associated with files
relating to housing repair programs, 1982-1987. Recordkeeping copies of
these files are proposed for permanent retention.
11. Small Business Administration, Office of Government Contracting
and Business Development (N1-309-03-11, 7 items, 7 temporary items).
Inputs, outputs, master files, documentation, and backups associated
with the Size Case Log Reporting System, an electronic system which
tracks all requests for size determinations of small businesses. Also
included are electronic copies of documents created using electronic
mail and word processing.
Dated: October 15, 2003.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 03-27205 Filed 10-28-03; 8:45 am]
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