[Federal Register: January 6, 2004 (Volume 69, Number 3)]
[Notices]
[Page 789-818]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr06ja04-143]
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Part III
Department of Defense
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Department of the Army
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Privacy Act of 1974; System of Records; Notice
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DEPARTMENT OF DEFENSE
Department of the Army
Privacy Act of 1974; System of Records
AGENCY: Department of the Army, DoD.
ACTION: Notice to amend systems of records.
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SUMMARY: The Department of the Army is proposing to amend 30 systems of
records notices in its existing inventory of records systems subject to
the Privacy Act of 1974 (5 U.S.C. 552a), as amended. The administrative
amendments being made to the notices reflect the Department of the
Army's General Order No. 7, whereby the `U.S. Total Army Personnel
Command of Alexandria, VA.' and the `U.S. Army Reserve Personnel
Command of St Louis, MO.' were inactivated, and replaced with the `U.S.
Army Human Resources Command'. General Order No. 7 became effective
October 2, 2003.
DATES: This proposed action will be effective without further notice on
February 4, 2004, unless comments are received which result in a
contrary determination.
ADDRESSES: Department of the Army, Freedom of Information/ Privacy Act
Office, U.S. Army Records Management and Declassification Agency, Attn:
AHRC-PDD-FP, 7798 Cissna Road, Suite 205, Springfield, VA 22153-3166.
FOR FURTHER INFORMATION CONTACT: Ms. Janice Thornton at (703) 806-7137/
DSN 656-7137.
SUPPLEMENTARY INFORMATION: The Department of the Army systems of
records notices subject to the Privacy Act of 1974, (5 U.S.C. 552a), as
amended, have been published in the Federal Register and are available
from the address above.
The specific changes to the records system being amended are set
forth below followed by the notice, as amended, published in its
entirety. The proposed amendments are not within the purview of
subsection (r) of the Privacy Act of 1974, (5 U.S.C. 552a), as amended,
which requires the submission of a new or altered system report.
Dated: December 24, 2003.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
A0001 TAPC-ARI
System name:
Professional Staff Information File (October 18, 1999, 64 FR
56196).
Changes:
System identifier:
Delete entry and replace with `A0001 AHRC-ARI'.
* * * * *
Authority for maintenance of the system:
Delete from entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
System manager(s) and address:
Delete `ATTN: TAPC-ARI-ASZ' from entry.
* * * * *
A0001 AHRC-ARI
System name:
Professional Staff Information File.
Privacy Act System location:
Headquarters, U.S. Army Research Institute for the Behavioral and
Social Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
Categories of individuals covered by the system:
Department of the Army civilian psychologists, engineers,
economists, sociologists, and other professional staff members employed
by the Army Research Institute who voluntarily supply information for
release and military officers assigned to the Army Research Institute
who voluntarily provide information for release.
Categories of records in the system:
Files contain names of individuals and their curricula vitae,
including data and information on the qualifications, expertise,
experience and interests of the professional staff of the Army Research
Institute. Data include name, grade or rank, Institute assignment,
education, prior professional experience, professional activities and
development, lists of awards and recognition, extra-government
professional activities and significant professional publications.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army.
Purpose(s):
To establish and maintain a professional staff directory which is
used to consider staff members with special expertise for special duty
assignments and to produce evidence of professional staff
qualifications during Institute peer reviews and similar independent
evaluations.
Records are also used as basis for summary statistical reports
concerning professional qualifications.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Information is stored on a personal computer.
Retrievability:
Information is retrieved by the surname of professional person.
Categorical data is retrieved by keyword.
Safeguards:
Records are accessible only to designated individuals having
official need-to-know in the performance of assigned duties.
Retention and disposal:
Information will be maintained during the tenure of the person and
deleted upon permanent departure from the Institute.
System manager(s) and address:
Director, U.S. Army Research Institute for the Behavioral and
Social Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Director, U.S. Army Research Institute for the Behavioral and
Social Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Director, U.S. Army Research Institute for the Behavioral and Social
Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-
[[Page 791]]
21; 32 CFR part 505; or may be obtained from the system manager.
Record source categories:
Individuals employed by or assigned to the Army Research Institute
who voluntarily submit requested information.
Exemptions claimed for the system:
None.
A0001b TAPC
System name:
Unit Administrative Military Personnel Records (February 22, 1993,
58 FR 10002).
Changes:
System identifier:
Delete entry and replace with `A001b AHRC'.
* * * * *
Authority for maintenance of the system:
Replace `5 U.S.C. 301, Departmental Regulations' with `10 U.S.C.
3013, Secretary of the Army.'
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command'' with `U.S. Army Human
Resources Command'.
* * * * *
A0001b AHRC
System name:
Unit Administrative Military Personnel Records.
System location:
Headquarters, Department of the Army Staff, major commands, field
operating agencies, installations and activities performing unit level
administration for military personnel, whether active, inactive
(reservist MOEDES) and including the National Guard. Official mailing
addresses are published as an appendix to the Army's compilation of
systems of records notices.
Categories of individuals covered by the system:
Military personnel (And in some instances, their dependents) at the
local supervisory level (i.e., battalion PAC/S1, company, platoon/
squad, or comparable office size) when the individual's Military
Personnel Records Jacket (MPRJ) or other personnel records are
maintained elsewhere.
Categories of records in the system:
Records/documents of a temporary nature which are needed in the
day-to-day administration/supervision of the individual.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).
Purpose(s):
To provide supervisors/unit commanders a ready source of
information for day-to-day operations and administrative determinations
pertaining to assigned/attached personnel.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, index-cards, microfiche, magnetic tape/disk.
Retrievability:
By individual's surname or Social Security Number.
Safeguards:
Information is stored in locked rooms/buildings with access
restricted to individuals whose duties require a need-to-know. Where
information exists on word processing disk/diskettes/tapes or in
automated media, the administrative, physical, and technical
requirements of Army Regulation 380-19, Information Systems Security,
are assured to preclude improper use or inadvertent disclosure.
Retention and disposal:
Records are destroyed not later than 1 year after departure of the
individual.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to their immediate supervisor.
Individual should provide the full name, Social Security Number,
and particulars which facilitate locating the record.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
custodian of the record at the location to which assigned/attached.
Individual should provide the full name, Social Security Number,
and particulars which facilitate locating the record.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
Copy of documents in individual's Official Military Personnel File,
Military Personnel Records Jacket, Career Management Information File,
individual's supervisor, other Army records and reports.
Exemptions claimed for the system:
None.
A0015-34 ARPC
System name:
Army Civilian/Military Service Review Board (June 14, 2001, 66 FR
32336).
Changes:
System identifier:
Delete entry and replace with `A0015-34 AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Army Reserve Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0015-34 AHRC
System name:
Army Civilian/Military Service Review Board.
System location:
U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO
63132-5200.
Categories of individuals covered by the system:
Civilians or contractual personnel (or their survivors) who were
members of a group certified to have performed active military service
with the Armed Forces of the United States.
Categories of records in the system:
Application of individuals for recognition of service, evidence
that
[[Page 792]]
supports claim of membership in an approved group, name, address, date
of birth, social security number, action of the Army Civilian/Military
Service Review Board, Certificate of Release or Discharge from Active
Duty, Honorable Discharge Certificate, General Discharge Certificate,
and/or Report of Casualty as appropriate, and similar relevant
documents.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 38 U.S.C. 106, Certain
service deemed to be active service; Pub. L. 105-368, Veterans Benefits
Enhancement Act of 1998; Pub. L. 95-202, GI Bill Improvement Act; DoD
Directive 1000.20, Active Duty Service Determinations for Civilian or
Contractual Groups; Army Regulation 15-34 Department of the Army
Individual Service Review Board; and E.O. 9397 (SSN).
Purpose(s):
To determine whether individual applicants were members of civilian
or contractual groups approved as having rendered service to the Army
and whose service constitutes active military service, and to issue
appropriate discharge or casualty documents, including applicable pay
and equivalent rank or grade.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Copy of Certificate of Release or Discharge from Active Duty is
furnished to the Department of Veterans Affairs for benefit
entitlements.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Papers stored in file folders.
Retrievability:
By applicant's surname.
Safeguards:
Information is accessible only to designated persons having
official need therefore in the performance of their duties. During non-
duty hours, guards assure that records areas are secured.
Retention and disposal:
Control cards are permanent; maintain in current file area for 20
years then offer to National Archives and Records Administration, 700
Pennsylvania Avenue, NW., Washington, DC 20408. Approved requests
result in the creation of an Official Military Personnel File,
containing Certificate of Release or Discharge from Active Duty,
Honorable Discharge Certificate, General Discharge Certificate, and/or
Report of Casualty as appropriate, which is retired permanently, to
National Personnel Records Center, 9700 Page Avenue, St. Louis, MO
63132-5100. Documentation relating to disapproved requests are
maintained for 2 years then destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200.
For verification purposes, individual should provide the full name
at the time of the recognized military service, date and place of
birth, details concerning affiliation with group certified to have
performed active duty with the Army, and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis,
MO 63132-5200.
For verification purposes, individual should provide the full name
at the time of the recognized military service, date and place of
birth, details concerning affiliation with group certified to have
performed active duty with the Army, and signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are published in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual.
Exemptions claimed for the system:
None.
A0025-55 TAPC
System name:
Freedom of Information Act Program Files (May 9, 2003, 68 FR
24954).
Changes:
System identifier:
Delete entry and replace with `A0025-55 AHRC'.
* * * * *
Authority for maintenance of the system:
Add to entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
A0025-55 AHRC
System name:
Freedom of Information Act Program Files.
System location:
Headquarters, Department of the Army, staff and field operating
agencies, major commands, installations and activities receiving
requests to access records pursuant to the Freedom of Information Act
or to declassify documents pursuant to E.O. 12958, National Classified
Security Information, as amended. Official mailing addresses are
published as an appendix to the Army's compilation of record system
notices.
Categories of individuals covered by the system:
Any individual who requests an Army record under the Freedom of
Information Act, or requests mandatory review of a classified document
pursuant to E.O. 12958, National Classified Security Information, as
amended.
Categories of records in the system:
Individual's request, related papers, correspondence between office
of receipt and records custodians, Army staff offices and other
government agencies; retained copies of classified or other exempt
materials; and other selective documents.
Authority for maintenance of the system:
5 U.S.C. 552, Freedom of Information Act, as amended by Pub. L. 93-
502; 5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary
of the Army; Army Regulation 25-55, The Department of the Army Freedom
of Information Act Program; and E.O. 12958, National Classified
Security Information, as amended.
Purpose(s):
To control administrative processing of requests for information
either
[[Page 793]]
pursuant to the Freedom of Information Act or to E.O. 12958, National
Classified Security Information, as amended, including appeals from
denials.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By requester's surname.
Safeguards:
All records are maintained in areas accessible only to authorized
personnel who have official need in the performance of their assigned
duties. Automated records are further protected by assignment of users
identification and password to protect the system from unauthorized
access. User identification and passwords are changed at random times.
Retention and disposal:
Records reflecting granted requests are destroyed after 2 years.
When requests have been denied, records are retained for 6 years; and
if appealed, records are retained 6 years after final denial by the
Army or 3 years after final adjudication by the courts, whichever is
later.
System manager(s) and address:
Director, U.S. Army Records Management and Declassification Agency,
Freedom of Information/Privacy Acts Division, 7798 Cissna Road,
Springfield, VA 22153-3166.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Director, U.S. Army Records Management and Declassification Agency,
Freedom of Information/Privacy Acts Division, 7798 Cissna Road,
Springfield, VA 22153-3166.
For verification purposes, individual should provide enough
information to permit locating the record.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Director,
U.S. Army Records Management and Declassification Agency, Freedom of
Information/Privacy Acts Division, 7798 Cissna Road, Springfield, VA
22153-3166.
For verification purposes, individual should provide enough
information to permit locating the record.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are published in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army organizations, Department of Defense
components, and other federal, state, and local government agencies.
Exemptions claimed for the system:
During the course of a FOIA action, exempt materials from `other'
systems of records may in turn become part of the case records in this
system. To the extent that copies of exempt records from those `other'
systems of records are entered into this FOIA case record, the
Department of the Army hereby claims the same exemptions for the
records from those `other' systems that are entered into this system,
as claimed for the original primary systems of records of which they
are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) and published in 32 CFR part 505. For additional information
contact the system manager.
A0065 TAPC
System name:
Postal and Mail Service System (April 28, 1999, 64 FR 22839).
Changes:
System identifier:
Delete entry and replace with `A0065 AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Army Reserve Personnel Command' with `U.S. Army Human
Resources Command``.
* * * * *
A0065 AHRC
System name:
Postal and Mail Service System.
System location:
Postal facilities at Army headquarters offices, commands, and
installations. Official mailing addresses are published as an appendix
to the Army's compilation of systems of records notices.
Categories of individuals covered by the system:
Persons designated as postal clerks; military and civilian
personnel assigned/attached to Army installations who require mail
handling service.
Categories of records in the system:
Designating Army postal clerks/NCO's/supervisors/orderlies (DD Form
285); locator cards (DA Form 3955) comprising a directory of
individuals assigned, en route, and/or departing given installation,
showing individual's full name, grade, current mailing address, date of
assignment/detachment, and Social Security Number.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; DoD 4525.6-M, DoD Postal
Manual; and E.O. 9397 (SSN).
Purpose(s):
To designate persons authorized to perform Army postal functions;
to maintain current addresses of persons arriving/departing units for
the purpose of handling personal mail.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the U.S. Postal Service.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, microfiche and electronic storage media.
Retrievability:
By individual's surname and/or Social Security Number.
[[Page 794]]
Safeguards:
Records are located in secured buildings, accessible only to
designated persons having an official need for the information.
Electronic information is password controlled.
Retention and disposal:
Documents designating postal personnel are destroyed two years from
the termination/revocation date of designation. Directory locator cards
(DA Form 3955) are retained for 12 months after member's departure from
unit and then destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDO-IP,
Army Postal Officer, 200 Stovall Street, Alexandria, VA 22332-0474.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Installation Postal Director at the unit where assigned or
employed.
Individual should provide the full name, Social Security Number,
current address, and signature to assist in locating the records.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Installation Postal Director at the unit where assigned or employed.
Individual should provide the full name, Social Security Number,
current address, and signature to assist in locating the records.
Personal visits may be made; individual must furnish proof of identity.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, unit commanders and Army postal officers.
Exemptions claimed for the system:
None.
A0210-190 TAPC
System name:
Individual Gravesite Interment Files (April 12, 1999, 64 FR 17640).
Changes:
* * * * *
System identifier:
Delete entry and replace with `A0210-190 AHRC'.
* * * * *
System location:
Replace `U.S. Army Reserve Personnel Command' with `U.S. Army Human
Resources Command', and change office symbol to `AHRC-PED-A'.
* * * * *
System manager(s) and address:
Replace `U.S. Army Reserve Personnel Command' with `U.S. Army Human
Resources Command', and change office symbol to `AHRC-PED-A'.
* * * * *
A0210-190 AHRC
System name:
Individual Gravesite Interment Files.
System location:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PED-A,
2461 Eisenhower Avenue, Alexandria, VA 22331-0482 for Army post
cemeteries and at Army installations.
Categories of individuals covered by the system:
Active and former Armed Forces personnel and their dependents who
are or will be interred in grave plots in Army post cemeteries or who
reserved grave plots prior to 1975.
Categories of records in the system:
Gravesite record of interment (DA Forms 2122 and 2123);
reservations prior to 1961; deceased individuals' name, address, date
of birth, date of death, and section of grave reserved or interred in,
military service, or dependent name and the relationship to service
member.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army.
Purpose(s):
To maintain records of individuals interred in Army post
cemeteries; to conduct periodic surveys to determine validity of
reservations; and to respond to inquiries.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of Veteran Affairs for the purposes of issuing a
government headstone.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By individual's surname.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel having official need therefore in the performance of their
duties. Records are kept in secure office areas in a secure building.
Retention and disposal:
Permanent.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PED-A,
2461 Eisenhower Avenue, Alexandria, VA 23321-0482 for Army post
cemeteries.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this records system should address written
inquiries to the Commander, U.S. Army Human Resources Command, ATTN:
AHRC-PED-A, 2461 Eisenhower Avenue, Alexandria, VA 23321-0482.
Individual should provide full name of veteran, or deceased
individual's name and sufficient details to permit locating pertinent
records and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PED-A, 2461
Eisenhower Avenue, Alexandria, VA 23321-0482.
Individual should provide full name of veteran, or deceased
individual's name and sufficient details to permit locating pertinent
records and signature.
Contesting record procedures:
The Army's rules for accessing records, contesting contents, and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
[[Page 795]]
Record source categories:
From the individual, his/her representative or next-of-kin; Army
records and reports.
Exemptions claimed for the system:
None.
A0340-21 TAPC
System name:
Privacy Case Files (May 9, 2003, 68 FR 24954).
Changes:
System identifier:
Delete entry and replace with `A0340-21 AHRC'.
* * * * *
Authority for maintenance of the system:
Add to entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
System manager(s) and address:
Replace `Office' with `Division'.
* * * * *
A0340-21 AHRC
System name:
Privacy Case Files.
System location:
These records exist at Headquarters, Department of the Army, staff
and field operating agencies, major commands, installations and
activities receiving Privacy Act requests. Official mailing addresses
are published as an appendix to the Army's compilation of systems of
records notices.
Records also exist in offices of Access and Amendment Refusal
Authorities when an individual's request to access and/or amend his/her
record is denied. Upon appeal of that denial, record is maintained by
the Department of the Army Privacy Review Board.
Categories of individuals covered by the system:
Individuals who request information concerning themselves which is
in the custody of the Department of the Army or who request access to
or amendment of such records in accordance with the Privacy Act of
1974, as amended.
Categories of records in the system:
Documents notifying requesters of the existence of records on them,
providing or denying access to or amendment of records, acting on
appeals or denials to provide access or amend records, and providing or
developing information for use in litigation; Department of the Army
Privacy Review Board minutes and actions; copies of the requested and
amended or unamended records; statements of disagreement; and other
related documents.
Authority for maintenance of the system:
5 U.S.C. 552a, the Privacy Act of 1974, as amended; 5 U.S.C. 301,
Departmental Regulations, 10 U.S.C. 3013, Secretary of the Army; and
Army Regulation 340-21, The Army Privacy Program.
Purpose(s):
To process and coordinate individual requests for access and
amendment of personal records; to process appeals on denials of
requests for access or amendment to personal records by the data
subject against agency rulings; and to ensure timely response to
requesters.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media.
Retrievability:
By name of requester on whom the records pertain.
Safeguards:
Records are accessed by custodian of the record system and by
persons responsible for servicing the record system in performance of
their official duties. Records are stored in locked cabinets or rooms.
Retention and disposal:
Approved requests, denials that were not appealed, denials fully
overruled by appellate authorities and appeals adjudicated fully in
favor of requester are destroyed after 4 years. Appeals denied in full
or in part are destroyed after 10 years, provided legal proceedings are
completed.
System manager(s) and address:
Director, U.S. Army Records Management and Declassification Agency,
ATTN: Freedom of Information/Privacy Act Division, 7798 Cissna Road,
Springfield, VA 22153-3166.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the U.S. Army Records Management and Declassification Agency,
Freedom of Information/Privacy Act Division, 7798 Cissna Road,
Springfield, VA 22153-3166.
For verification purposes, individual should provide full name,
date and place of birth, current address and other personal information
necessary to locate the record.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the office
that processed the initial inquiry, access request, or amendment
request. Individual may obtain assistance from the U.S. Army Records
Management and Declassification Agency, Freedom of Information/Privacy
Act Division, 7798 Cissna Road, Springfield, VA 22153-3166.
For verification purposes, individual should provide full name,
date and place of birth, current address and other personal information
necessary to locate the record.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army organizations, Department of Defense
components, and other Federal, state, and local government agencies.
Exemptions claimed for the system:
During the course of a Privacy Act (PA) action, exempt materials
from ``other'' systems of records may become part of the case records
in this system of records. To the extent that copies of exempt records
from those ``other'' systems of records are entered into these PA case
records, the Department of the Army hereby claims the same exemptions
for the records as they have in the original primary systems of records
which they are a part.
An exemption rule for this system has been promulgated in
accordance with requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c)
and (e) published in 32 CFR
[[Page 796]]
part 505. For additional information contact the system manager.
A0600-8 ARPC
System name:
Individual Ready, Standby, and Retired Reserve Personnel
Information System (December 23, 1997, 62 FR 67055).
Changes:
System identifier:
Delete entry and replace with `A0600-8 AHRC'.
* * * * *
Authority for maintenance of the system:
Delete from entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
System location:
Replace `U.S. Army Reserve Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8 AHRC
System name:
Individual Ready, Standby, and Retired Reserve Personnel
Information System (December 23, 1997, 62 FR 67055).
System location:
U.S. Army Human Resources Command, 9700 Page Boulevard, St. Louis,
MO 63132-5200.
Categories of individuals covered by the system:
Members of the U.S. Army Reserve and assigned to a Reserve unit and
not serving on extended active duty in an entitled reserve status.
Categories of records in the system:
Personal and military status and qualifications data.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).
Purpose(s):
To maintain personnel data on members assigned to individual ready,
standby, and retired Army Reserves; to select and order individuals to
military active duty training, to identify personnel for promotion; to
determine those not qualified for retention in the reserve forces; to
issue annual statement of retirement credits; to select qualified
members for potential assignment to active Army units and reserve
component units in the event of mobilization.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer magnetic tapes and discs.
Retrievability:
By Social Security Number.
Safeguards:
Records are located in secured building; access requires an ID
badge and is limited to individuals having official need therefore.
Retention and disposal:
Records are maintained for 7 months after individual completes
statutory or contractual reserve commitment.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Human Resources Command, ATTN: AHRC-IMG-F,
9700 Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
Social Security Number, current address and telephone number, and
signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-IMG-F, 9700
Page Boulevard, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
Social Security Number, current address and telephone number, and
signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the Official Military Personnel File and the Military
Personnel Records Jacket.
Exemptions claimed for the system:
None.
A0600-8-1a TAPC
System name:
Emergency Data Files (February 22, 1993, 58 FR 10002).
Changes:
System identifier:
Delete entry and replace with `A0600-8-1a AHRC'.
* * * * *
System location:
Replace `U.S. Army Reserve Personnel Command with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-1a AHRC
System name:
Emergency Data Files.
System location:
U.S. Army Human Resources Command, Alexandria, VA 22332-0400. Copy
of Record of Emergency Data (DD Form 93) exists in soldier's field
Military Personnel Records Jacket (MPRJ).
Categories of individuals covered by the system:
All military personnel on active duty.
Categories of records in the system:
File contains DD Form 93, Record of Emergency Data. Document
reflects the service member's name; Social Security Number; spouse and
children's names and current address; persons to be and not to be
notified in the event of death or injury; information on wills,
insurance, and other such information; and designation of beneficiaries
for certain benefits.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army and E.O. 9397 (SSN).
Purpose(s):
To document names and addresses of person(s) to be notified in
emergency situations; to determine lawful disposition of service
member's pay and allowances when that member is missing, captured, or
becomes a casualty.
[[Page 797]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Machine processed card in vertical file; paper copy in MPRJ.
Retrievability:
Card is retrieved by Social Security Number; paper copy in MPRJ is
retrieved by soldier's surname.
Safeguards:
Building employs security guards; the office in which record is
located is in operation 24 hours a day, 7 days a week. Records are
accessible only to authorized personnel.
Retention and disposal:
The Emergency Data Card is retained until individual separates from
the Army; then destroyed. Copy in the MPRJ is retired with the MPRJ. If
individual dies, the form becomes part of the casualty case file which
is retired upon completion to the National Personnel Records Center
(Military), St. Louis, MO 63132-5200.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC,
Alexandria, VA 22332-0400.
Individual should provide the full name and other information that
can be verified from the file.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, ATTN: AHRC-PEC, Alexandria, VA
22332-0400.
Individual should provide the full name and other information that
can be verified from the file.
Contesting record procedures:
The Army's rules for contesting contents and appealing initial
agency determinations are contained in Army Regulation 340-21; 32 CFR
part 505; or may be obtained from the system manager.
Record source categories:
Service member.
Exemptions claimed for the system:
None.
A0600-8-1b TAPC
System name:
Line of Duty Investigations (April 4, 2003, 68 FR 16484).
Changes:
System identifier:
Delete entry and replace with `A0600-8-1b AHRC'.
* * * * *
System location:
Replace `U.S. Army Reserve Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-1b AHRC
System name:
Line of Duty Investigations.
System location:
Personnel Plans and Actions Branch, Personnel Service Center at
Army Installations; Army Enlisted Records and Evaluation Center, Fort
Benjamin Harrison, IN 46249-0601; U.S. Army Human Resources Command,
Alexandria, VA 22332-0400; U.S. Army Human Resources Command, 9700 Page
Avenue, St. Louis, MO 63132-5200; National Personnel Records Center
(Military), 9700 Page Avenue, St. Louis, MO 63132-5200; National Guard
Bureau, 5109 Leesburg Pike, Falls Church, VA 22041-3258; and Regional
Support Centers for U.S. Army Reserve. Official mailing addresses are
published as an appendix to the Army's compilation of record systems
notices.
Categories of individuals covered by the system:
Active duty, Reserve and National Guard members who have been
injured, diseased or deceased and who are in a duty status.
Categories of records in the system:
Statement of Medical Examination and Duty Status; Report of
Investigation-Line of Duty and Misconduct Status; approval/disapproval
authority memoranda, and other relevant supporting documents such as
military police reports, accident reports, witness statements, and
appointment instruments, and action on appeals.
Authority for maintenance of the system:
10 U.S.C. 972, Members: Effect of time lost; 10 U.S.C. 1204,
Members, on Active Duty for 30 days or less or on inactive duty
training: retirement; 10 U.S.C. 1207, Disability from intentional
misconduct of willful neglect: separation; 10 U.S.C. 3013, Secretary of
the Army; 37 U.S.C. 802, Forfeiture of pay during absence from duty due
to disease from intemperate use of alcohol or drugs; Army Regulation
600-8-1, Army Casualty Operation/Assistance/Insurance; and E.O. 9397
(SSN).
Purpose(s):
To review facts and circumstances of service member's death, injury
or disease and render decisions having the effect of approving/denying
certain military benefits, pay and allowances.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be provided to the Department of Veterans Affairs
for the purpose of determining the service member's entitlement to
benefits.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Note: This system of records contains individually identifiable
health information. The DoD Health Information Privacy Regulation
(DoD 6025.18-R) issued pursuant to the Health Insurance Portability
and Accountability Act of 1996, applies to most such health
information. DoD 6025.18-R may place additional procedural
requirements on the uses and disclosures of such information beyond
those found in the Privacy Act of 1974 or mentioned in this system
of records notice.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, microfiche and electronic storage
media.
Retrievability:
By Social Security number and by service member's surname.
[[Page 798]]
Safeguards:
Paper records in file folders are maintained in file cabinets
accessible only to authorized personnel in the performance of their
duties. Electronic storage media accessible to authorized personnel
with password capability.
Retention and disposal:
Documents related to determining line of duty status and incident
investigation concerning individual Army members are maintained for 5
years then destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Enlisted Records and Evaluation Center, Fort
Benjamin Harrison, IN 46249-0601 (For enlisted personnel on active
duty); Commander, U.S. Army Human Resources Command, Alexandria, VA
22332-0400 (For officers on active duty); Commander, U.S. Army Human
Resources Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army
reserve personnel); National Personnel Records Center (Military), 9700
Page Avenue, St. Louis, MO 63132-5200 (For separated enlisted and
officer personnel); National Guard Bureau, 5109 Leesburg Pike, Falls
Church, VA 22041-3258 (For full-time National Guard Duty under 32
U.S.C., those in federalized status, or those attending active Army
service school).
Individuals should provide the full name, Social Security Number,
present address, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Enlisted Records and Evaluation Center, Fort Benjamin
Harrison, IN 46249-0601 (For enlisted personnel on active duty);
Commander, U.S. Army Human Resources Command, Alexandria, VA 22332-0400
(For officers on active duty); Commander, U.S. Army Human Resources
Command, 9700 Page Avenue, St. Louis, MO 63132-5200 (For Army reserve
personnel); National Personnel Records Center (Military), 9700 Page
Avenue, St. Louis, MO 63132-5200 (For separated enlisted and officer
personnel); National Guard Bureau, 5109 Leesburg Pike, Falls Church, VA
22041-3258 (For full-time National Guard Duty under 32 U.S.C., those in
federalized status, or those attending active Army service school).
Individuals should provide the full name, Social Security Number,
present address, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Appeals of determinations by authority of the Secretary of the Army
are governed by AR 600-8-1, Army Casualty and Memorial Affairs and Line
of Duty Investigations; collateral review of decided cases is limited
to questions of completeness of the records of such determinations.
Record source categories:
From the individual, medical records, service member's commander,
official Army records and reports, witness statements, civilian and
military law enforcement agencies.
Exemptions claimed for the system:
None.
A0600-8-1c AHRC
System name:
Army Casualty Information Processing System (ACIPS) (December 23,
1997, 62 FR 67055).
Changes:
System identifier:
Delete entry and replace with `A0600-8-1c AHRC'.
* * * * *
System location:
Replace `U.S. Army Reserve Personnel Command'' with `U.S. Army
Human Resources Command'.
* * * * *
A0600-8-1c AHRC
System name:
Army Casualty Information Processing System (ACIPS).
System location:
U.S. Army Human Resources Command, 2461 Eisenhower Avenue,
Alexandria, VA 22331-0481.
Categories of individuals covered by the system:
Army personnel who are reported as casualties in accordance with
Army Regulation 600-8-1, Army Casualty Operations, Assistance,
Insurance and Line of Duty Administrative Procedures.
Categories of records in the system:
Individual's name, Social Security Number, date of birth, branch of
service, organization, duty, military occupational specialty (MOS),
rank, sex, race, religion, home of record, and other pertinent
information; Military Personnel Records Jacket (MPRJ), health/dental
records, all correspondence between Department of the Army and soldier,
soldier's primary next of kin/secondary next of kin, inquiries from
other agencies and individuals, DD Form 1300 (Report of Casualty).
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Pub.L. 93-289; and E.O. 9397
(SSN).
Purpose(s):
To respond to inquiries; to provide statistical data comprising
type, number, place and cause of incident to Army members.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes, computer printouts, punch cards, paper records in
file cabinets.
Retrievability:
By individual's name and/or Social Security Number or any other
data element.
Safeguards:
All information is restricted to a secure area in buildings which
employ security guards. Computer printouts and magnetic tapes and files
are protected by password known only to properly screened personnel
possessing special authorization for access.
Retention and disposal:
Records are permanent.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 2461 Eisenhower
Avenue, Alexandria, VA 22331-0481.
[[Page 799]]
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PEC, 2461
Eisenhower Avenue, Alexandria, VA 22331-0481.
Individual should provide full name, current address and telephone
number, and should identify the person who is the subject of the
inquiry by name, rank and Social Security Number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Human Resources Command, ATTN: AHRC-PEC, 2461 Eisenhower
Avenue, Alexandria, VA 22331-0481.
Individual should provide full name, current address and telephone
number, and should identify the person who is the subject of the
inquiry by name, rank and Social Security Number.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From casualty reports received from Army commanders and from
investigations conducted by Army commanders under AR 15-6, Procedures
for Investigating Officers and Boards of Officers.
Exemptions claimed for the system:
None.
A0600-8-14 DAPE
System name:
Uniformed Services Identification Card (May 15, 2002, 67 FR 34686).
Changes:
System identifier:
Delete entry and replace with `A0600-8-14 AHRC'.
* * * * *
Authority for maintenance of the system:
Add to entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command'' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-14 AHRC
System name:
Uniformed Services Identification Card (May 15, 2002, 67 FR 34686).
System location:
Headquarters, Department of the Army, Major Army commands, staff
and field operating agencies, installations and activities, Army-wide.
Official mailing addresses are published as an appendix to the Army's
compilation of systems of records notices.
Categories of individuals covered by the system:
Active duty, Reserve, National Guard and retired members of the
uniformed services and their family members; Department of the Army
civilian employees assigned overseas or residing on a military
installation within the United States and their authorized family
members; eligible foreign military personnel and their family members;
civilian employees under contract with the Department of Defense,
Uniformed Services and other government agencies and their authorized
family members; Red Cross personnel authorized by the Geneva Convention
to accompany the Armed Forces; as well as other civilian and uniformed
service members found eligible in accordance with eligibility
requirements.
Categories of records in the system:
Application for a Uniformed Services Identification Card/DEERS
Enrollment, service members name, Social Security Number, unit address
and phone number, date of birth, age, blood type, marital status,
family member's name, age, home address and phone number.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations, 10 U.S.C. 3013, Secretary
of the Army; Army Regulation 600-8-14, Identification Cards for Members
of The Uniformed Services, Their Family Members, and Other Eligible
Personnel; and E.O. 9397 (SSN).
Purpose(s):
Provide a record of identification cards issued and DEERS
enrollment to ensure positive identification of personnel authorized
privileges and service on military installations and/or activities.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Use' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders; magnetic tapes; discs; cassettes;
computer printouts, and microfiche.
Retrievability:
By service members' name and Social Security Number; by applicant's
name and Social Security Number.
Safeguards:
Records are maintained in secured buildings and are accessed only
by authorized personnel who are trained and cleared for access, in the
performance of their duties. Established procedures for the control of
computer access are in place and periodically reviewed and updated to
prevent unwarranted access.
Retention and disposal:
Applications for military identification cards are destroyed after
1 year. Uniformed services identification cards are destroyed when no
longer needed for current operations. Registers are destroyed after 5
years, unless they are bound which are maintained for 5 years after
last entry then destroyed.
Uniformed Services identification cards for family members and
other eligible personnel are destroyed when voided, replaced or is no
longer valid (has expired).
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the issuing office where the individual obtained the identification
card or to the system manager.
Individual should provide the full name, number of the
identification card, current address, and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the issuing
officer at the appropriate installation.
[[Page 800]]
Individual should provide the full name, number of the
identification card, current address, and signature.
Contesting record procedures:
The Army rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army records and reports.
Exemptions claimed for the system:
None.
A0600-8-22 AHRC
System name:
Military Awards Case File (January 8, 2001, 66 FR 1315).
Changes:
System identifier:
Delete entry and replace with `A0600-8-22 AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command'' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-22 AHRC
System name:
Military Awards Case File.
System location:
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria,
VA 22332-0471. Segments exist at Army commands which have been
delegated authority for approval of an award. Official mailing
addresses may be obtained from the U.S. Army Human Resources Command,
200 Stovall Street, Alexandria, VA 22332-0471.
Categories of individuals covered by the system:
Military personnel on active duty, members of reserve components,
U.S. civilians serving with U.S. Army units in a combat zone, and
deceased former members of the U.S. Army.
Categories of records in the system:
Files include recommendations for an award; endorsements; award
board approvals/disapprovals; citation texts; Department of Army letter
orders/general orders; related papers supporting the award;
correspondence among the Army; service member, and individuals having
knowledge/information relating to the service member concerned or the
act or achievement for which an award is recommended.
Authority for maintenance of the system:
10 U.S.C. Chapters 57 and 357, Decorations and Awards; 10 U.S.C.
3013, Secretary of the Army; Army Regulation 600-8-22, Military Awards;
and E.O. 9397 (SSN).
Purpose(s):
To consider individual nominations for awards and/or decorations;
record final action; maintain individual award case files.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to public and private organizations
including news media, which grant or publicize awards or honors.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By nominee's name, service number and/or Social Security Number.
Safeguards:
Records are maintained in locked file cabinets in secure buildings
and are accessible only to designated personnel in the performance of
their assigned duties.
Retention and disposal:
Documents related to providing information about awards given to
individuals, i.e. announcements, lists, cards, and similar information
destroy after 2 years. Approval and disapproval authority: Approved
awards relating to wartime and combat activities are held permanently;
Approved peacetime awards and all disapproved awards are retired to the
Washington National Records Center and are destroyed after 25 years.
Offices not within the disapproval or approval authority maintain
records for 2 years then destroy. Proficiency awards are destroyed on
transfer of the individual. Public award cases: Exercising approval
authority maintain records for 56 years then destroy; Non-approval
authority offices maintain records for 2 years then destroy. Special
achievement awards: Exercising awarding authority maintain records for
5 years then destroy; Non-Award authority offices maintain for 2 years
then destroy.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Awards Policy
Division, 200 Stovall Street, Alexandria, VA 22332-0471.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Human Resources Command, Awards Policy
Division, 200 Stovall Street, Alexandria, VA 22332-0471.
Individual should provide the full name, service number and/or
Social Security Number, grade and branch of service, name of award/
honor, and current address.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Awards Policy Division,
200 Stovall Street, Alexandria, VA 22332-0471.
Individual should provide the full name, service number and/or
Social Security Number, grade and branch of service, name of award/
honor, and current address.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From Recommendation for Awards (DA Form 638) with supporting
records, forms, statements, letters, and similar documents originated
by persons other than the awardee and other individuals having
information useful in making an award determination.
Exemptions claimed for the system:
None.
[[Page 801]]
A0600-8-22j TAPC
System name:
Cold War Recognition System (February 26, 1999, 64 FR 9479).
Changes:
System identifier:
Delete entry and replace with `A0600-8-22j AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command'' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-22j AHRC
System name:
Cold War Recognition System.
System location:
U.S. Army Information Systems Software Development Center-
Washington, ATTN: CWRS, 6000 6th Street, Suite S122A, Fort Belvoir, VA
22060-5576.
Categories of individuals covered by the system:
Members of the Armed Forces and government civilian personnel who
faithfully served the United States after World War II through the
collapse of the former Soviet Union, known as the Cold War era,
September 2, 1945 to December 26, 1991.
Categories of records in the system:
Individual's name, Social Security Number, and address.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; FY98 National Defense
Authorization Act, Section 1084; Army Regulation 600-8-22, Military
Awards and E.O. 9397 (SSN).
Purpose(s):
To consider individual's request for the Cold War Recognition
Certificate, and to issue/mail certificates.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Automated, maintained on magnetic tapes or disks.
Retrievability:
By Social Security Number or certificate recipient's name.
Safeguards:
Records are accessible only to designated individuals having
official need therefore in the performance of assigned duties.
Retention and disposal:
Requests are held for 5 years.
System manager and address:
Chief, Personnel Service Support Division, The Adjutant General,
Directorate, U.S. Army Human Resources Command, 200 Stovall Street,
Suite 3S53, Alexandria, VA 22332-0474.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Information Systems Software Development
Center--Washington, ATTN: Cold War Recognition System, ATTN: CWRS, 6000
6th Street, Suite S122A, Fort Belvoir, VA 22060-5576.
Individual should provide the full name and Social Security Number
of the certificate recipient.
Record access procedures:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Information Systems Software Development
Center--Washington, ATTN: Cold War Recognition System, ATTN: CWRS, 6000
6th Street, Suite S122A, Fort Belvoir, VA 22060-5576.
Individual should provide the full name and Social Security Number
of the certificate recipient.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340 21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual.
Exemptions claimed for the system:
None.
A0600-8-23 TAPC
System name:
Standard Installation/Division Personnel System (SIDPERS) (May 31,
2002, 67 FR 38070).
Changes:
System identifier:
Delete entry and replace with `A0600-8-23 AHRC'.
* * * * *
Authority for maintenance of the system:
Delete from entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
A0600-8-23 AHRC
System name:
Standard Installation/Division Personnel System (SIDPERS).
System location:
National Guard records are located at the Army National Guard
Readiness Center, 111 South George Mason Drive, Arlington, VA 22204-
1382.
Reserve Component records are located at the U.S. Army Human
Resources Command, 9700 Page Boulevard, St. Louis, MO 63132-5200.
Regular Army records are located at the Army Information Processing
Centers located in Chambersburg, PA 17201-4150; Huntsville, AL 35898-
7340; Rock Island, IL 61299-7210; and St. Louis, MO 63120-1798.
Categories of individuals covered by the system:
All active duty Army personnel, personnel attached from National
Guard and/or Army reserve members of the Army National Guard, and
individuals currently assigned to a U.S. Army Reserve unit.
Categories of records in the system:
Name, Social Security Number, sex, race, citizenship, status,
religious denomination, marital status, number of dependents, date of
birth, physical profile, ethnic group, grade and date of rank, term of
service for enlisted personnel, security clearance, service agreement
for non-regular officers, promotion data and dates, special pay and
bonus, unit of assignment and identification code, military
occupational specialty, civilian occupation, additional skill
identifiers, civilian and military education levels, languages,
military qualification, assignment eligibility, availability and
termination date thereof, security status, suspension of favorable
personnel action indicator, Privacy Act disputed record indicator, and
similar relevant data.
[[Page 802]]
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-23,
Standard Installation/Division Personnel System Database Management;
and E.O. 9397 (SSN).
Purpose(s):
To support personnel management decisions concerning the selection,
distribution and utilization of all personnel in military duties,
strength accounting and manpower management, promotions, demotions,
transfers, and other personnel actions essential to unit readiness; to
identify and fulfill training needs; and to support automated
interfaces with authorized information systems for pay, mobilization,
and other statistical reports.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Magnetic tapes, discs, microfiche, punched cards, and computer
printouts.
Retrievability:
By Name, Social Security Number, or other individually identifying
characteristics.
Safeguards:
Access to data and data storage is controlled and accessible only
to authorized personnel and authorized personnel with password
capability for the electronic media access.
Retention and disposal:
Records are maintained one year in records holding area or current
file area then retired to National Personnel Records Center. Maintained
there for 75 years then destroyed.
System manager(s) and address:
National Guard: Chief, National Guard Bureau, Army National Guard
Readiness Center, 111 South George Mason Drive, Arlington, VA 22204-
1382.
Reserve Component: Deputy Chief of Staff for Personnel,
Headquarters, Department of the Army, 300 Army Pentagon, Washington, DC
20310-0300.
Regular Army: Commander, U.S. Army Human Resources Command, 200
Stovall Street, Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the appropriate address below:
National Guard individuals should address inquiries to the National
Guard Bureau, Army National Guard Readiness Center, 111 South George
Mason Drive, Arlington, VA 22204-1382.
Reserve individuals should address inquiries to the Commander of
the Army Headquarters in which the unit is located.
Regular Army individuals should address inquiries to their local
Commander. All individuals should furnish full name, service
identification number, current address and telephone number, signature,
and specific information concerning the event or incident that will
assist in locating the record.
Personal visits may be made. Individual must furnish proof of
identity.
Record access procedures:
Individuals seeking to access information about themselves
contained in this system should address written inquiries appropriate
to the address below:
National Guard individuals should address inquiries to the National
Guard Bureau, Army National Guard Readiness Center, 111 South George
Mason Drive, Arlington, VA 22204-1382.
Reserve individuals should address inquiries to the Commander of
the Army Headquarters in which the unit is located.
Regular Army individuals should address inquiries to their local
Commander.
All individuals should furnish full name, service identification
number, current address and telephone number, signature, and specific
information concerning the event or incident that will assist in
locating the record.
Personal visits may be made. Individual must furnish proof of
identity.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
National Guard and Reserve Component: From the individual,
individual's personnel and pay files, other Army records and reports.
Regular Army: From individual, commanders, Army records and
documents, other Federal agencies.
Exemptions claimed for the system:
None.
A0600-8-101TAPC
System name:
Military and Civilian Out-Processing Files (April 20, 2001, 66 FR
20278).
Changes:
System identifier:
Delete entry and replace with `A0600-8-101 AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-101 AHRC
System name:
Military and Civilian Out-Processing Files.
System location:
Administrative offices and Army Staff agencies, field operating
commands, installations and/or activities Army wide. Official mailing
addresses are published as an appendix to the Army's compilation of
record systems notices.
Categories of individuals covered by the system:
All Army active duty, National Guard, Army Reserve and Department
of the Army civilian personnel.
Categories of records in the system:
Installation and Unit Clearance Records, Reassignment Records
Checklist, copy of receipts or documents evidencing payment of
telephone bills, return of material held on memorandum receipt and
other supporting clearance matters and materials.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-101,
Personnel (In- and Out- and Mobilization Processing); and E.O. 9397
(SSN).
Purpose(s):
To verify that an individual has obtained clearance from the Army
Staff agency or installation's facilities and has accomplished his/her
personal and official obligations.
[[Page 803]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By Social Security Number and Surname of departing individual.
Safeguards:
Information is accessed only by designated persons having official
need therefore.
Retention and disposal:
Information concerning clearance procedures for departing soldiers,
included are clearance certificates, checklists, and related
information are maintained for one year then destroyed.
Information listed in the out-processing master file and out-
processing outputs files treat as permanent until a disposition and
retention schedule has been approved by the National Archives and
Records Administration.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Out-Processing
Functional Proponent, 200 Stovall Street, Alexandria, Virginia 22332-
0474.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the administrative office of the installation/activity to which the
individual had been assigned.
Individual should provide the full name, Social Security Number,
departure date, location of last employing office, and signature.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
administrative office of the installation/activity to which the
individual had been assigned.
Individual should provide the full name, Social Security Number,
departure date, location of last employing office, and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records and reports.
Exemptions claimed for the system:
None.
A0600-8-104 TAPC
System name:
Military Personnel Records Jacket Files (MPRJ) (December 8, 2000,
65 FR 77002).
Changes:
System identifier:
Delete entry and replace with `A0600-8-104 AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-104 AHRC
System name:
Military Personnel Records Jacket Files (MPRJ).
System location:
Active and Reserve Army Commands/field operating agencies,
installations, activities. Official mailing addresses are published as
an appendix to the Army's compilation of record system notices.
Categories of individuals covered by the system:
Enlisted, warrant and commissioned officers on active duty in the
U.S. Army; enlisted, warrant and commissioned officers of the U.S. Army
Reserve in active reserve (unit or non-unit) status; retired persons;
commissioned/warrant officers separated after June 30, 1917 and
enlisted personnel separated after October 31, 1912.
Categories of records in the system:
Records reflecting qualifications, emergency data, enlistment and
related service agreement/extension/active duty orders; military
occupational specialty evaluation data; group life insurance election;
record of induction; security questionnaire and clearance; transfer/
discharge report/Certificate of Release or Discharge from Active Duty;
language proficiency questionnaire; police record check; statement of
personal history; application for ID; Department of Veterans Affairs
compensation forms and related papers; dependent medical care statement
and related forms; training and experience documents; survivor benefit
plan election certificate; efficiency reports; application/nomination
for assignment; achievement certificates; record of proceeding and
appellate or other supplementary actions, Article 15 (10 U.S.C. 815);
weight control records; personnel screening and evaluation records;
application/prior service enlistment documents; certificate barring
reenlistment; waivers for enlistment; physical evaluation board
summaries; service record brief; Army School records; classification
board proceedings; correspondence relating to badges, medals, and unit
awards, including foreign decorations; correspondence/letters/
administrative reprimands/censures/admonitions relating to
apprehensions/confinement/discipline; dependent travel and movement of
household goods; personal indebtedness correspondence and related
papers; documents relating to proficiency pay, promotion, reduction in
grade, release, retirement (includes documents pertaining to pre-
separation and job assistance needs in transition from military to
civilian life), temporary duty, individual flight records, physical
examination records, aviator flight record, instrument certification
papers, duty status, leave, and similar military documents prescribed
for filing by Army regulations or directives.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606 et seq.;
Department of Defense Directive 1030.1, Victim and Witness Assistance;
Army Regulation 600-8-104, Military Personnel Information Management/
Records; and E.O. 9397 (SSN).
Purpose(s):
Personnel records are created and maintained to manage the member's
Army Service effectively, document historically the member's military
service, and safeguard the rights of the member and the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
[[Page 804]]
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of State to issue passport/visa; to document
persona-non-grata status, attache assignments, and related
administration of personnel assigned and performing duty with the
Department of State.
To the Department of Treasury to issue bonds; to collect and record
income taxes.
To the Department of Justice to file fingerprints to perform
investigative and judicial functions.
To the Department of Agriculture to coordinate matters related to
its advanced education program.
To the Department of Labor to accomplish actions required under
Federal Employees Compensation Act.
To the Department of Health and Human Services to provide services
authorized by medical, health, and related functions authorized by 10
U.S.C. 1074 through 1079.
To the Nuclear Regulatory Commission to accomplish requirements
incident to Nuclear Accident/Incident Control Officer functions.
To the American Red Cross to accomplish coordination and service
functions including blood donor programs and emergency investigative
support and notifications.
To the Civil Aeronautics Board to accomplish flight qualifications,
certification and licensing actions.
To the Federal Aviation Agency to determine rating and
certification (including medical) of in-service aviators.
To the General Services Administration for records storage and
archival services and for printing of directories and related material
which includes personal data.
To the U.S. Postal Service to accomplish postal service
authorization involving postal officers and mail clerk authorizations.
To the Department of Veterans Affairs to provide information
relating to service, benefits, pensions, in-service loans, insurance,
and appropriate hospital support.
To the Bureau of Immigration and Naturalization to comply with
status relating to alien registration, and annual residence/location.
To the Office of the President of the United States of America to
exchange required information relating to White House Fellows, regular
Army promotions, aides, and related support functions staffed by Army
members.
To the Federal Maritime Commission to obtain licenses for military
members accredited as captain, mate, and harbor master for duty as
Transportation Corps warrant officer.
To each of the several states, and U.S. possessions to support
state bonus application; to fulfill income tax requirements appropriate
to the service member's home of record; to record name changes in state
bureaus of vital statistics; and for National Guard affairs.
Civilian educational and training institutions to accomplish
student registration, tuition support, tests, and related requirements
incident to in-service education programs in compliance with 10 U.S.C.
chapters 102 and 103.
To the Social Security Administration to obtain or verify Social
Security Number; to transmit Federal Insurance Compensation Act
deductions made from members' wages.
To the Department of Transportation to coordinate and exchange
necessary information pertaining to inter-service relationships between
U.S. Coast Guard (USCG) and U.S. Army when service members perform duty
with the USCG.
To the Civil authorities for compliance with 10 U.S.C. 814.
To the U.S. Information Agency to investigate applicants for
sensitive positions pursuant to E.O. 10450.
To the Federal Emergency Management to facilitate participation of
Army members in civil defense planning, training, and emergency
operations pursuant to the military support of civil defense as
prescribed by DoD Directive 3025.10, Military Support of Civil Defense,
and Army Regulation 500-70, Military Support of Civil Defense.
To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who
decline to register with Selective Service System. Such report will
contain name of individual, date of birth, Social Security Number, and
mailing address at time of separation.
Other elements of the Federal Government pursuant to their
respective authority and responsibility.
To the Military Banking Facilities Overseas. Information as to
current military addresses and assignments may be provided to military
banking facilities who provide banking services overseas and who are
reimbursed by the Government for certain checking and loan losses. For
personnel separated, discharged or retired from the Armed Forces,
information as to last known residential or home of record address may
be provided to the military banking facility upon certification by a
banking facility officer that the facility has a returned or dishonored
check negotiated by the individual or the individual has defaulted on a
loan and that if restitution is not made by the individual, the U.S.
Government will be liable for the losses the facility may incur.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he/she ceases
to be a client/patient, maintained in connection with the
performance of any alcohol or drug abuse prevention and treatment
function conducted, regulated, or directly or indirectly assisted by
any department or agency of the United States, shall, except as
provided therein, be confidential and be disclosed only for the
purposes and under the circumstances expressly authorized in 42
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act
of 1974, in regard to accessibility of such records except to the
individual to whom the record pertains. The DoD `Blanket Routine
Uses' set forth at the beginning of the Army's compilation of
systems of records notices do not apply to these categories of
records.
County and city welfare organizations to provide information needed
to consider applications for benefits.
Penal institutions to provide health information to aid patient
care.
State, county, and city officials to include law enforcement
authorities to provide information to determine benefits or
liabilities, or for the investigation of claim or crimes. Patriotic
societies incorporated, pursuant to 36 U.S.C., in consonance with their
respective corporate missions when used to further the welfare, morale,
or mission of the soldier. Information can be disclosed only if the
agency which receives it adequately prevents its disclosure to persons
other than their employees who need such information to perform their
authorized duties.
To victims and witnesses of a crime for purposes of providing
information, consistent with the requirements of the Victim and Witness
Assistance Program, regarding the investigation and disposition of an
offense.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system, except for those specifically excluded categories of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
[[Page 805]]
Retrievability:
By individual's name and/or Social Security Number.
Safeguards:
All records are maintained in secured areas, accessible only to
designated individuals whose official duties require access; they are
transferred from station to station in personal possession of the
individual whose record it is or, when this is not feasible, by U.S.
Postal Service.
Retention and disposal
The maintenance, forwarding, and disposition of the MPRJ (DA Form
201) and its contents are governed by Army Regulations 600-8-104,
Military Personnel Information Management/Records and 635-10,
Processing Personnel for Separations.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
commander of the organization to which the service member is assigned;
for retired and non-unit reserve personnel, information may be obtained
from the U.S. Army Human Resources Command, 9700 Page Avenue, St.
Louis, MO 63132-5200; for discharged and deceased personnel contact the
National Personnel Records Center, General Services Administration,
9700 Page Boulevard, St. Louis, MO 63132-5100.
Individual should provide the full name, Social Security Number,
service identification number, current address and telephone number,
and signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the commander of
the organization to which the service member is assigned; for retired
and non-unit reserve personnel, information may be obtained from the
U.S. Army Human Resources Command, 9700 Page Avenue, St. Louis, MO
63132-5200; for discharged and deceased personnel contact the National
Personnel Records Center, General Services Administration, 9700 Page
Boulevard, St. Louis, MO 63132-5100.
Individual should provide the full name, Social Security Number,
service identification number, current address and telephone number,
and signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, educational and financial institutions, law
enforcement agencies, personal references provided by the individual,
Army records and reports, third parties when information furnished
relates to the service member's status.
Exemptions claimed for the system:
None.
A0600-8-104b NGB
System name:
Military Personnel Records Jacket (NGB) (January 25, 2001, 66 FR
7744).
Changes:
* * * * *
Authority for maintenance of the system:
Delete from entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
Retention and disposal:
Replace `U.S. Total Army Personnel Command'' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-104b NGB
System name:
Military Personnel Records Jacket (NGB).
System location:
The custodian of the Military Personnel Record will either be the
State Personnel Service Center (PSC) located in conjunction with the
Office of the Adjutant General or each National Guard Armory in those
non-PSC states: Guam, Puerto Rico, the Virgin Islands, and the District
of Columbia. Addresses for each state headquarters may be obtained from
the National Guard Bureau, Army National Guard Readiness Center, ATTN:
NGB-ARP-S, 111 South George Mason Drive, Arlington, VA 22204-1382.
Categories of individuals covered by the system:
All members of the Army National Guard not on active duty.
Categories of records in the system:
The individual's service agreement, record of emergency data,
certificates of release or discharge from active duty (DD Form 214) and
other service computation documents, active duty orders, military
occupational specialty orders, Servicemen's Group Life Insurance
election, security questionnaire and clearance, transfer requests and
orders, promotions, reductions, personnel qualification record (DD Form
2091), oath of extensions of enlistment, selective reserve incentive
program agreements, notice of basic eligibility (NOBE) for GI Bill, and
discharge documents and orders.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; E.O. 9397 (SSN); and AR 600-
8-104, Military Personnel Information Management/Records.
Purpose(s):
These records are created and maintained to manage the member's
National Guard Service effectively; Historically document the member's
military service; and Safeguard the rights of members and the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Central Intelligence Agency; Department of Agriculture;
Department of Commerce; Department of Health and Human Services;
Department of Education; Department of Labor; Department of State;
Department of the Treasury; Department of Transportation; Federal
Aviation Agency; National Transportation Safety Board; American Battle
Monuments Commission; Department of Veterans Affairs; Federal
Communications Commission; U.S. Postal Service; Selective Service
System; Social Security Administration; state, county and city welfare
organizations when information is required to consider applications for
benefits; penal institutions when the individual is a patient or an
inmate; state, county and city law enforcement authorities.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he/she ceases
to be a client/patient, maintained in connection with the
performance of any alcohol or drug abuse prevention and treatment
function conducted, regulated, or directly or indirectly assisted by
any department or agency of the United States, shall, except as
provided therein, be
[[Page 806]]
confidential and be disclosed only for the purposes and under the
circumstances expressly authorized in 42 U.S.C. 290dd-2. This
statute takes precedence over the Privacy Act of 1974, as amended,
in regard to accessibility of such records except to the individual
to whom the record pertains. Blanket Routine Uses do not apply to
these records.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By individual's name.
Safeguards:
Records maintained in areas accessible only to authorized personnel
having need therefore in the performance of official business. The
Military Personnel Records Jacket is transferred from station to
station in the personal possession of the individual whose record it
is, or by U.S. Postal Service.
Retention and disposal:
Military personnel records are retained until updated or service of
individual is terminated. Following separation, the transfer of the
records is to the U.S. Army Human Resources Command or to the National
Personnel Records Center.
System manager(s) and address:
National Guard Bureau, Army National Guard Readiness Center, ATTN:
NGB-AHRC, 111 South George Mason Drive, Arlington, VA 22204-1382.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
commander of the unit to which the Army National Guard member is
assigned.
For separated personnel, information may be obtained from the
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis,
MO 63132-5200.
For discharged or deceased personnel, contact the National
Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
service identification number, current military status, and current
address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the commander of
the unit to which the Army National Guard member is assigned.
For separated personnel, information may be obtained from the
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St. Louis,
MO 63132-5200.
For discharged or deceased personnel, contact the National
Personnel Records Center, 9700 Page Avenue, St. Louis, MO 63132-5200.
For verification purposes, individual should provide full name,
service identification number, current military status, and current
address.
For personal visits, the requester should provide acceptable
identification, i.e., military identification card or other
identification normally acceptable in the transaction of business.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, educational and financial institutions, law
enforcement agencies, personal references provided by the individual,
Army records and reports, third parties when information furnished
relates to the service member's status.
Exemptions claimed for the system:
None.
A0600-8-104b TAPC
System name:
Official Military Personnel Record (December 11, 2001, 66 FR
64023).
Changes:
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-104b TAPC
System name:
Official Military Personnel Record.
System location:
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria,
VA 22332-0400 for active Army officers.
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th
Street, Fort Benjamin Harrison, IN 46249-5301 for active duty enlisted
personnel.
U.S. Army Human Resources Command, 9700 Page Avenue, St Louis, MO
63132-5200 for reserve personnel.
National Personnel Records Center, National Archives and Records
Administration, 9700 Page Avenue, St Louis, MO 63132-5100, for
discharged or deceased personnel.
An automated index exists at the U.S. Army Human Resources Command
showing physical location of the Official Military Personnel of
retired, separated and files on all service members returned to active
duty.
National Guard Bureau, Army National Guard Readiness Center, 111
South George Mason Drive, Arlington, VA 22204-1382, for commissioned,
warrant officer or enlisted soldier in the Army National Guard.
Categories of individuals covered by the system:
Active duty members of the U.S. Army and Army National Guard not on
active duty, who are enlisted, appointed, or commissioned status;
members of the U.S. Army who were enlisted, appointed, or commissioned
and were separated by discharge, death, or other termination of
military status.
Categories of records in the system:
Records include enlistment contract; Department of Veterans Affairs
benefit forms; physical evaluation board proceedings; military
occupational specialty data; statement of service; qualification
record; group life insurance election; emergency data; application for
appointment; qualification/evaluation report; oath of office; medical
examination; security clearance questionnaire; application/memo for
retired pay; application for correction of military records; field/
application for active duty; transfer or discharge report/Certificate
of Release or Discharge from Active Duty; active duty report; voluntary
reduction; line of duty and misconduct determinations; discharge or
separation reviews; police record checks, consent/declaration of
parent/guardian; Army Reserve Officers Training Corps supplemental
agreement; award recommendations; academic reports; line of duty
casualty report; U.S. field medical card; retirement points, deferment;
pre-induction processing and commissioning data; transcripts of
military records; summary sheets review of conscientious objector;
election of options; oath of enlistment; enlistment
[[Page 807]]
extensions; survivor benefit plans; efficiency reports; records of
proceeding, 10 U.S.C. section 815 appellate actions; determinations of
moral eligibility; waiver of disqualifications; temporary disability
record; change of name; statements for enlistment; acknowledgments of
service requirements; retired benefits; application for review by
physical evaluation board and disability board; appointments;
designations; evaluations; birth certificates; photographs; citizenship
statements and status; educational constructive credit transcripts;
flight status board reviews; assignment agreements, limitations/
waivers/election and travel; efficiency appeals; promotion/reduction/
recommendations, approvals/declinations announcements/notifications,
reconsiderations/worksheets elections/letters or memoranda of
notification to deferred officers and promotion passover notifications;
absence without leave and desertion records; FBI reports; Social
Security Administration correspondence; miscellaneous correspondence,
documents, and military orders relating to military service including
information pertaining to dependents, interservice action, in-service
details, determinations, reliefs, component; awards, pay entitlement,
released, transfers, and other military service data.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 42 U.S.C. 10606; DoD
Instruction 1030.1, Victim and Witness Assistance; Army Regulation 600-
8-104, Military Personnel Information Management/Records; and E.O. 9397
(SSN).
Purpose(s):
These records are created and maintained to manage the member's
Army and Army National Guard service effectively, to document
historically a member's military service, and safeguard the rights of
the member and the Army.
Routine use of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
To the Department of State to issue passport/visa; to document
persona-non-grata status, attache assignments, and related
administration of personnel assigned and performing duty with the
Department of State.
To the Department of Treasury to issue bonds; to collect and record
income taxes.
To the Department of Justice to file fingerprints to perform
investigative and judicial functions.
To the Department of Agriculture to coordinate matters related to
its advanced education program.
To the Department of Labor to accomplish actions required under
Federal Employees Compensation Act.
To the Department of Health and Human Services to provide services
authorized by medical, health, and related functions authorized by 10
U.S.C. 1074 through 1079.
To the Nuclear Regulatory Commission to accomplish requirements
incident to Nuclear Accident/Incident Control Officer functions.
To the American Red Cross to accomplish coordination and service
functions including blood donor programs and emergency investigative
support and notifications.
To the Civil Aeronautics Board to accomplish flight qualifications,
certification and licensing actions.
To the Federal Aviation Agency to determine rating and
certification (including medical) of in-service aviators.
To the U.S. Postal Service to accomplish postal service
authorization involving postal officers and mail clerk authorizations.
To the Department of Veterans Affairs:
1. To provide information relating to service, benefits, pensions,
in-service loans, insurance, and appropriate hospital support.
2. To provide information relating to authorized research projects.
To the Bureau of Immigration and Naturalization to comply with
status relating to alien registration, and annual residence/location.
To the Office of the President of the United States of America to
exchange required information relating to White House Fellows, regular
Army promotions, aides, and related support functions staffed by Army
members.
To the Federal Maritime Commission to obtain licenses for military
members accredited as captain, mate, and harbor master for duty as
Transportation Corps warrant officer.
To each of the several states, and U.S. possessions to support
state bonus application; to fulfill income tax requirements appropriate
to the service member's home of record; to record name changes in state
bureaus of vital statistics; and for National Guard affairs.
Civilian educational and training institutions to accomplish
student registration, tuition support, graduate record examination
tests, and related requirements incident to in-service education
programs in compliance with 10 U.S.C. chapters 102 and 103.
To the Social Security Administration to obtain or verify Social
Security Number, to transmit Federal Insurance Compensation Act
deductions made from members' wages.
To the Department of Transportation to coordinate and exchange
necessary information pertaining to inter-service relationships between
U.S. Coast Guard (USCG), U.S. Army, and Army National Guard when
service members perform duty with the USCG.
To the Civil authorities for compliance with 10 U.S.C. 814.
To the U.S. Information Agency to investigate applicants for
sensitive positions pursuant to E.O. 10450.
To the Federal Emergency Management Agency to facilitate
participation of Army members in civil defense planning training, and
emergency operations pursuant to the military support of civil defense
as prescribed by DoD Directive 3025.10, Military Support of Civil
Defense, and Army Regulation 500-70, Military Support of Civil Defense.
To the Director of Selective Service System to Report of Non-
registration at Time of Separation Processing, of individuals who
decline to register with Selective Service System. Such report will
contain name of individual, date of birth, Social Security Number, and
mailing address at time of separation.
Other elements of the Federal Government pursuant to their
respective authority and responsibility.
Note: Record of the identity, diagnosis, prognosis, or treatment
of any client/patient, irrespective of whether or when he/she ceases
to be a client/patient, maintained in connection with the
performance of any alcohol or drug abuse prevention and treatment
function conducted, regulated, or directly or indirectly assisted by
any department or agency of the United States, shall, except as
provided therein, be confidential and be disclosed only for the
purposes and under the circumstances expressly authorized in 42
U.S.C. 290dd-2. This statute takes precedence over the Privacy Act
of 1974, in regard to accessibility of such records except to the
individual to whom the record pertains. The DoD `Blanket Routine
Uses' set forth at the beginning of the Army's compilation of
systems of records notices do not apply to these categories of
records.
To victims and witnesses of a crime for purposes of providing
information, consistent with the requirements of the Victim and Witness
Assistance Program,
[[Page 808]]
regarding the investigation and disposition of an offense.
To Federal agencies, their contractors and grantees, and to private
organizations, such as the National Academy of Sciences, for the
purposes of conducting personnel and/or health-related research in the
interest of the Federal government and the public. When not considered
mandatory, the names and other identifying data will be eliminated from
records used for such research studies.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system, except for those specifically excluded categories of records.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media and
fiche.
Retrievability:
By Social Security Number and name.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel; automated records are further protected by authorized
password system for access terminals, controlled access to operations
locations, and controlled output distribution.
Retention and disposal:
Microfiche and paper records are permanent. They are retained in
active file until termination of service, following which they are
retired to the U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0400.
Director, National Guard Bureau, Army National Guard Readiness
Center, 111 South George Mason Drive, Arlington, VA 22204-1382.
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
following:
Inquiries for records of commissioned or warrant officers
(including members of Reserve Components) serving on active duty should
be sent to the Commander, U.S. Army Human Resources Command, 200
Stovall Street, Alexandria, VA 22332-0400.
Inquiries for records of enlisted members (including members of
Reserve Components) serving on active duty should be sent to:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Fort Benjamin Harrison, IN 46249-5301.
Inquiries for records of commissioned officers or warrant officers
in a reserve status not on active duty, or Army enlisted reservists not
on active duty, or members of the National Guard who performed active
duty, or commissioned officers, warrant officers, or enlisted members
in a retired status should be sent to the Commander, U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
Inquiries for records of commissioned officers and warrant officers
who were completely separated from the service after June 30, 1917, or
enlisted members who were completely separated after October 31, 1912,
or for records of deceased Army personnel should be sent to the Chief,
National Personnel Records Command, National Archives and Records
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
Inquiries for records of National Guard should be sent to the
Director, National Guard Bureau, Army National Guard Readiness Center,
111 South George Mason Drive, Arlington, VA 22204-1382.
Individual should provide the full name, Social Security Number,
service identification number, military status, and current address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the following:
Inquiries for records of commissioned or warrant officers
(including members of Reserve Components) serving on active duty should
be sent to the Commander, U.S. Army Human Resources Command, 200
Stovall Street, Alexandria, VA 22332-0400.
Inquiries for records of enlisted members (including members of
Reserve Components) serving on active duty should be sent to:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Fort Benjamin Harrison, IN 46249-5301.
Inquiries for records of commissioned officers or warrant officers
in a reserve status not on active duty, or Army enlisted reservists not
on active duty, or members of the National Guard who performed active
duty, or commissioned officers, warrant officers, or enlisted members
in a retired status should be sent to the Commander, U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
Inquiries for records of commissioned officers and warrant officers
who were completely separated from the service after June 30, 1917, or
enlisted members who were completely separated after October 31, 1912,
or for records of deceased Army personnel should be sent to the Chief,
National Personnel Records Center, National Archives and Records
Administration, 9700 Page Avenue, St. Louis, MO 63132-5200.
Inquiries for records of National Guard should be sent to the
Director, National Guard Bureau, Army National Guard Readiness Center,
111 South George Mason Drive, Arlington, VA 22204-1382.
Individual should provide the full name, Social Security Number,
service identification number, military status, and current address.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, enlistment appointment or commission related
forms pertaining to individual's military status; educational and
financial institutions, training or qualifications records acquired
prior to or during military services; law enforcement agencies,
references provided by individuals, Army records and reports,
correspondence, forms, documents and other relevant papers, third
parties and members of the public when information furnished relates to
the service member's status.
Exemptions claimed for the system:
None.
A0600-8-104g TAPC
System name:
Career Management Individual and Dual Component Personnel Files
(December 4, 2001, 66 FR 63046).
Changes:
System identifier:
Delete entry and replace with `A0600-8-104g AHRC'.
* * * * *
[[Page 809]]
System manager(s) and address:
Replace `U.S. Total Army Personnel Command'' with `U.S. Army Human
Resources Command'.
* * * * *
A0600-8-104g AHRC
System name:
Career Management Individual and Dual Component Personnel Files.
System location:
U.S. Army Human Resources Command, 200 Stovall Street, Alexandria,
VA 22332-0474. Decentralized segments exist at the General Officer
Management Office, Judge Advocate General's Office, the Chief of
Chaplains Office, and the Medical Service Corps. Official mailing
addresses may be obtained from U.S. Army Human Resources Command.
Dual Component Personnel files are located at the U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200.
Categories of individuals covered by the system:
Active Army members in enlisted grades E-5 through E-9, all warrant
and commission officers.
Any reserve or warrant officer on active duty as a regular Army
enlisted; any reserve officer on active duty as a regular Army warrant
officer. All reserve officers, warrant officers, and enlisted members.
Categories of records in the system:
Name, rank, Social Security Number, basic entry date, promotion
eligibility date; orders; record briefs; statements of preference;
school credit papers; transcripts; details; career personnel actions;
correspondence from individual concerned; original copy of efficiency
report; academic reports; qualification records; appeal actions;
assignment memoranda and requests for orders; memoranda concerning
professional development actions; mandatory removal date;
classification data; general orders concerning service awards; service
agreements; variable incentive pay data; memoranda of interviews;
assignment applications; resumes of qualifications, personal background
and experience supporting service member's desires, nominative action
by career managers; academic reports; copies of admonition/reprimands
imposed under Article 15, UCMJ, letters of appreciation/commendation/
recommendation; reports/letters from accredited educational and
training organizations; and similar documents, records and reports.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-39, Dual
Component Personnel Management Program; Army Regulation 600-8-104,
Military Personnel Information Management/Records; and E.O. 9397 (SSN).
Purpose(s):
To manage member's Army career, when they will be considered for
promotion; military education that needs to be completed for
eligibility, including assignments, counseling, and monitoring
professional development.
Specific only to Dual Component members: To make determinations if
officer should be removed for substandard performance of duty; to
advise of eligibility for retirement as either an officer of enlisted
person and to apprise individuals of changes in the reserve program
affecting them.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on magnetic tapes and electronic
storage media.
Retrievability:
By individual's surname and/or Social Security Number.
Safeguards:
Records are restricted to officially designated individuals in the
performance of their assigned duties. Automated data are stored in
vaults in secure buildings.
Retention and disposal:
Career branch individual files disposition pending until National
Archives and Records Administration is approved, treat as permanent.
Reserve officer career management files are forwarded with the
individual's personnel file when transferred to Army Reserve, entry to
active duty National Guard, Standby or Retired Reserve, however, upon
final separation the records are destroyed.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, 200 Stovall Street,
Alexandria, VA 22332-0474.
Commander, U.S. Army Human Resources Command, 1 Reserve Way, St.
Louis, MO 63132-5200 for Dual Component individuals.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
following:
For information concerning general officers: General Officer
Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington,
DC 20310-0200.
For information concerning chaplains: Chief of Chaplains, 200 Army
Pentagon, Room 1E417, Washington, DC 20310-0200.
For information concerning officers of The Judge Advocate General
Corps: The Judge Advocate General, 200 Army Pentagon, Washington, DC
20310-0200.
For information pertaining to all other soldiers: Commander, U.S.
Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-
0474. Individuals should designate Officer or Enlisted status.
For information concerning dual component personnel: Commander,
U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-
5200.
Individual should provide the full name, Social Security Number,
service identification number, military occupational specialty,
military status, current home address and telephone number, and
signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the following:
For information concerning general officers: General Officer
Management Office, 200 Army Pentagon, ATTN: Chief of Staff, Washington,
DC 20310-0200.
For information concerning chaplains: Chief of Chaplains, 200 Army
Pentagon, Room 1E417, Washington, DC 20310-0200.
For information concerning officers of The Judge Advocate General
Corps: The Judge Advocate General, 200 Army Pentagon, Washington, DC
20310-0200.
For information pertaining to all other soldiers: Commander, U.S.
Army Human Resources Command, 200 Stovall Street, Alexandria, VA 22332-
0474. Individuals should designate Officer or Enlisted status.
[[Page 810]]
For information concerning dual component personnel: Commander,
U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-
5200 Individual should provide the full name, Social Security Number,
service identification number, military occupational specialty,
military status, current home address and telephone number, and
signature.
Contesting record procedures:
The Army's rules for accessing records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; Army records; reports; enlistment,
appointment, or commission related forms pertaining to the service
member having a current active duty status; academic, training, and
qualifications records acquired incident to military service;
correspondence, forms, documents and other related papers originating
in or collected by the military department for management purposes.
Exemptions claimed for the system:
None.
A0600o TAPC
System name:
Army Career and Alumni Program (ACAP XXI) (September 11, 2001, 66
FR 47181).
Changes:
System identifier:
Delete entry and replace with `A0600o AHRC'.
* * * * *
Authority for maintenance of the system:
Add to entry `10 U.S.C. 3013, Secretary of the Army'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0600o AHRC
System name:
Army Career and Alumni Program (ACAP XXI).
System location:
Primary location: Headquarters, U.S. Army Human Resources Command,
ATTN: AHRC-PDT-O, 200 Stovall Street, Alexandria, VA 22332-0476.
Secondary locations: Army Career and Alumni Program Centers. A
complete list of ACAP centers may be obtained by writing to the system
manager.
Categories of individuals covered by the system:
Department of Defense military personnel (Active/reserve duty) and
their spouses; U.S. Coast Guard personnel and their spouses; Department
of Defense civilian employees and their spouses; U.S. Army National
Guard personnel and their spouses; DoD personnel who retired no earlier
than ninety (90) days prior to the date they requested ACAP services;
and widows and widowers of deceased active duty military personnel.
Categories of records in the system:
Files contain individual's name, home address, Social Security
Number, date of birth, job qualifications, DD Form 2648 (Pre-Separation
Counseling Checklist), and similar or pre-separation/transition
counseling related documents.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary
of the Army, 10 U.S.C., Chapter 58; DoD Directive 1332.35; and E.O.
9397 (SSN).
Purpose(s):
To provide transition planning/counseling for individuals so that
they may re-enter the civilian job market.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Information is stored electronically on computers and on paper in
file folders.
Retrievability:
By name or Social Security Number.
Safeguards:
All records are maintained in secured areas, accessible only to
designated personnel whose official duties require they have access.
The personal computer system can only be accessed through a system of
passwords known only to the individual and the system administrator/
supervisor. Paper files are secured in locked file cabinets. The areas
where the personal computer and paper files are located are secured
after duty hours in locked buildings.
Retention and disposal:
Records are deleted after 90 days inactivity for individual
personnel records.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDT-O, 200
Stovall Street, Alexandria, VA 22332-0476.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in the system should address written inquiries
to the Director of the ACAP Center where transition assistance was
obtained or contact the system manager.
Requesting individual must submit full name and Social Security
Number.
Record access procedures:
Individuals seeking access to records about themselves contained in
this system should address written inquiries to the Director of the
ACAP Center where transition assistance was obtained or contact the
system manager.
Requesting individual must submit full name and Social Security
Number.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, Army records and reports, and the U.S. Coast
Guard records.
Exemptions claimed for the system:
None.
A0601-100 TAPC
System name:
Officer Appointment Files (April 20, 2001, 66 FR 20280).
Changes:
System identifier:
Delete entry and replace with `A0600-100 AHRC'.
* * * * *
[[Page 811]]
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0601-100 AHRC
System name:
Officer Appointment Files.
System location:
Commander, U.S. Army Human Resources Command, Chief, Officer
Records Branch, 200 Stovall Street, Alexandria, VA 22332-0400.
Secondary locations: Army installations and commands. Official
mailing addresses are published as an appendix to the Army's
compilation of record systems notices.
Categories of individuals covered by the system:
Applicants for appointment in the U.S. Army or U.S. Army Reserves.
Categories of records in the system:
Individual applications for appointment as a warrant or
commissioned officer, evaluation reports, supplemental information
regarding qualifications, notification of acceptance/rejection and
similar relevant documents and reports.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-100,
Appointment of Commissioned and Warrant Officers in the Regular Army;
and E.O. 9397 (SSN).
Purpose(s):
To determine acceptability of applicants into the Army officer
ranks.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders stored in file cabinets on microfiche
and electronic storage media.
Retrievability:
By individual's surname and Social Security Number.
Safeguards:
Records are maintained in secured areas and secured buildings
accessible only to designated individuals having official need thereof
in the performance of their duties.
Retention and disposal:
Inquiry and eligibility files retain and destroy after 2 years.
Appointment application records destroy after 1 year. Appointment
selection board records retain for 3 years then destroy. Appointment
lists retain and destroy after 2 years.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Officer Records
Branch, 200 Stovall Street, Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Army installation in which application was sent or to the Commander,
U.S. Army Human Resources Command, Officer Records Branch, 200 Stovall
Street, Alexandria, VA 22332-0400.
Individual should provide the full name, Social Security Number,
date of application, place to which sent, and any other information
that will assist in locating the record.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Army
installation in which application was sent or to the Commander, U.S.
Army Human Resources Command, Officer Records Branch, 200 Stovall
Street, Alexandria, VA 22332-0400.
Individual should provide the full name, Social Security Number,
date of application, place to which sent, and any other information
that will assist in locating the record.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; extracts from personnel records; forms,
documents, and related papers originated by or received in Army
offices.
Exemptions claimed for the system:
None.
A0601-210 TAPC
System name:
Army Recruiting Prospect System (February 22, 1993, 58 FR 10146).
Changes:
System identifier:
Delete entry and replace with `A0601-210 AHRC'.
* * * * *
A0601-210 AHRC
System name:
Army Recruiting Prospect System.
System location:
Army recruiting stations, brigades, and divisions; addresses may be
obtained from the Commander, U.S. Army Recruiting Command, Fort Knox,
KY 40121-5000. Enlistment inquiries generated by public advertising and
follow-up data are maintained by Army contractor Market Compilation and
Research Bureau, Inc.
Categories of individuals covered by the system:
Prospects for Army enlistment, individuals who have asked to be
excluded from Army promotional mailing, third parties who refer names
of prospects to recruiters or who are influential in the recruiting
effort.
Categories of records in the system:
Name, Social Security Number, home address and telephone number,
schools attended, arrest record, names and addresses of prospective
enlistee. On acceptance, applicant's record includes information
furnished by the Military Enlistment Processing Command reflecting
examination results. Also included are name, address and/or telephone
number of third parties who are influential in the recruiting program,
e.g., city/state officials, Chamber of Commerce members, university/
college/high school staff and faculty.
Authority for maintenance of the system:
10 U.S.C. 503, 504, 510 and 3013; and E.O. 9397 (SSN).
Purpose(s):
These records are used by the Department of the Army: (1) To review
an individual's potential for enlisting; (2) to obtain school quotas
for potential enlistee's skills, educational/assignment preferences and
objectives; (3) to monitor recruiter performance; (4) for personnel
management, statistical, and historical reports.
[[Page 812]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records, cards, magnetic tapes, mini-diskettes/discs.
Retrievability:
By name or Social Security Number of the prospective enlistee,
inquirer, recruiter, or third party referring agent.
Safeguards:
Information in this system is maintained in locked storage areas
available only to designated individuals having need therefore in the
performance of official duties. Personal information on prospects which
is entered into the Joint Optical Information Network--a stand-alone
data processor--restricts access to specially assigned recruiter ID/
program codes. Administrative, physical and technical safeguards
employed by the Recruiting Command and its contractor are commensurate
with the sensitivity of personal data to ensure preservation of
integrity and to preclude unauthorized use/disclosure.
Retention and disposal:
Information furnished by a prospective enlistee is retained until 3
months following end of enlistee's initial term of service, after which
it is destroyed or erased; information concerning individuals who
provide names of prospects is retained until no longer needed;
information on prospects not enlisted is destroyed/erased at the end of
each calendar year following that in which collected.
System manager(s) and address:
Deputy Chief of Staff for Personnel, Headquarters, Department of
the Army, 4000 Army Pentagon, Washington, DC 20310-4000.
Notification procedure:
Individuals wishing to inquire whether this system contains
information about them should write to the commander of the recruiting
station to which information was provided, or to the Commander, U.S.
Army Recruiting Command, Fort Knox, KY 40121-5000.
Individual must provide full name, Social Security Number, details
that will assist in locating the records, and signature.
Record access procedures:
Individuals seeking access to information from this system should
address requests to the commander of the recruiting station to which
information was provided, or to the Commander, U.S. Army Recruiting
Command, Fort Knox, KY 40121-5000.
Individual must provide full name, Social Security Number, details
that will assist in locating the records, and signature.
Contesting record procedures:
The Army's rules for access to records and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, high school officials/yearbooks/directories,
law enforcement agencies, third parties who provide prospect leads,
relevant Army records/reports, influential community officials.
Exemptions claimed for the system:
None.
TAPC
System name:
Qualitative Management Program Appeal File (April 13, 2001, 66 FR
19153).
Changes:
System identifier:
Delete entry and replace with `A0601-280a AHRC'.
* * * * *
A0601-280a AHRC
System name:
Qualitative Management Program Appeal File.
System location:
Active Duty Army and Active Army Reserve records are located at
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th
Street, Indianapolis, IN 46249-5301.
Active National Guard Reserve records are located at the Commander,
U.S. Army Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-
5200.
Categories of individuals covered by the system:
Active Duty Army, full time Active National Guard Reserve and
Active Army Reserve enlisted members in the grades of E-6 through E-9
who have appealed a bar to reenlistment.
Categories of records in the system:
File contains name, Social Security Number, pay grade, date of
rank, basic active service date, estimated termination of service,
primary and secondary military occupational specialties, bar to
reenlistment letter/memorandum, appeal to bar to reenlistment and
associated documentation, final determination of appeal by Reenlistment
Appeals Board, enlisted efficiency reports, selected data elements
pertaining to service record of appellant and similar relevant
documents.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 635-200,
Personnel Separation/Enlisted Personnel; Army Regulation 601-280, Army
Retention Program; E.O. 9397 (SSN).
Purpose(s):
Records in this system are used for the management of personnel and
manpower in order to deny continued service to non-productive enlisted
soldiers and retain quality enlisted soldiers in the Army and to
encourage soldiers to maintain eligibility for further service. Records
in this system are used for the management of personnel, year group,
and manpower, in order to retain quality soldiers in the Army.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's name and Social Security Number.
[[Page 813]]
Safeguards:
Records are protected by physical security devices, guards, and
personnel clearances for individuals working with the system.
Retention and disposal:
Approved certificate to bar reenlistment and approved
recommendation to withdraw bar to reenlistment are filed in permanent
section of the Military Personnel Records Jacket in accordance with
prescribed regulations. Bar to reenlistment certificates for which
total withdrawal has been approved are removed from the Military
Personnel Records Jacket and destroyed. Documents used to determine
reenlistment eligibility including entries transferred from personnel
records, remarks by commander, additional documentation of interviews
and similar information is forwarded with Military Personnel Records
Jacket in accordance with prescribed regulations, destroy on
reenlistment of individual.
System manager(s) and address:
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899
East 56th Street, Indianapolis, IN 46249-5301 for matters concerning
Active Duty Army and Active Army Reserve Commander, U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for matters
concerning Active National Guard Reserve.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Enlisted Records and Evaluation Center, 8899 East
56th Street, Indianapolis, IN 46249-5301 for matters concerning Active
Duty Army and Active Army Reserve; and to the Commander, U.S. Army
Human Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for
matters concerning Active National Guard Reserve.
Individual should provide the full name, Social Security Number,
grade, and current address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Commander,
U.S. Army Enlisted Records and Evaluation Center, 8899 East 56th
Street, Indianapolis, IN 46249-5301 for matters concerning Active Duty
Army and Active Army Reserve; and to the Commander, U.S. Army Human
Resources Command, 1 Reserve Way, St. Louis, MO 63132-5200 for matters
concerning Active National Guard Reserve.
Individual should provide the full name, Social Security Number,
grade, and current address.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From Army records and reports; from appellant.
Exemptions claimed for the system:
None.
A0601-280b TAPC
System name:
Selective Reenlistment Bonus (April 13, 2001, 66 FR 19153).
Changes:
System identifier:
Delete entry and replace with `A0601-280b AHRC'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0601-280b AHRC
System name:
Selective Reenlistment Bonus.
System location:
U.S. Army Human Resources Command, Selective Reenlistment Bonus
Manager, 2461 Eisenhower Avenue, Alexandria, VA 22332-0451.
Categories of individuals covered by the system:
Enlisted soldiers in grades E-1 through E-9 who have submitted a
request for a selective reenlistment bonus.
Categories of records in the system:
Name, Social Security Number, grade, Military Occupational
Specialty, documentation substantiating request for accelerated
payment, advisory recommendation for Army Board for Correction of
Military Records consideration, and similar relevant documentation.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 601-280,
Army Retention Program; and E.O. 9397 (SSN).
Purpose(s):
To determine service member's qualification for selective
reenlistment bonuses.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and electronic storage media.
Retrievability:
By individual's surname and fiscal year.
Safeguards:
Records are maintained in areas accessible only to authorized
personnel within the performance of their duties. Records are in a
secured office within a secured building.
Retention and disposal:
Records are destroyed upon reenlistment of individual.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, Selective
Reenlistment Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA
22331-0451.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Selective Reenlistment
Bonus Manager, 2461 Eisenhower Avenue, Alexandria, VA 22331-0451.
Individual should provide the full name, Social Security Number,
and current address.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written
[[Page 814]]
inquiries to the Commander, U.S. Army Human Resources Command,
Selective Reenlistment Bonus Manager, 2461 Eisenhower Avenue,
Alexandria, VA 22331-0451.
Individual should provide the full name, Social Security Number,
and current address.
Contesting record procedures:
The Army's rule for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, personnel records, other Army records and
reports.
Exemptions claimed for the system:
None.
A0602 TAPC-ARI
System name:
Behavioral and Social Sciences Research Project Files (October 18,
1999, 64 FR 56196).
Change:
System identifier:
Delete entry and replace with `A0602 AHRC-ARI'.
* * * * *
A0602 AHRC-ARI
System name:
Behavioral and Social Sciences Research Project Files.
System location:
U.S. Army Research Institute for the Behavioral and Social
Sciences, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600 and field
offices located at Fort Benning, GA; Boise, ID; Mannheim, Germany;
Naval Training Center, Orlando, FL; Fort Hood, TX; Fort Knox, KY; Fort
Leavenworth, KS; Fort Bragg, NC; and Fort Rucker, AL. Official mailing
addresses are published as an appendix to the Army's compilation of
record system notices.
Categories of individuals covered by the system:
Current and former officer, warrant officer, and enlisted military
personnel, including Army Reservists and National Guard; family members
of the above service members; civilian employees of Department of
Defense; and samples of civilians from the general U.S. population who
are surveyed to determine why people do or do not consider military
service as a career or a short-term employment option.
Categories of records in the system:
Service member: Individual's name and Social Security Number, Army
personnel records and questionnaire-type data relating to service
member's pre-service education, work experience and social environment
and culture, learning ability, physical performance, combat readiness,
discipline, motivation, attitude about Army life, and measures of
individual and organizational adjustments; test results from Armed
Services Vocational Aptitude Battery and Skill Qualification Tests.
Non-service member: Individual's name and Social Security Number,
and questionnaire type data relating to non-service member's education,
work experience, motivation, knowledge of and attitude about the Army.
When records show military service or marriage to a service member, the
appropriate non-service records will be linked to the service record.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary
of the Army; 10 U.S.C. 2358, Research and Development Projects; and
E.O. 9397 (SSN).
Purpose(s):
To research manpower, personnel, and training dimensions inherent
in the recruitment, selection, classification, assignment, evaluation,
and training of military personnel; to enhance readiness effectiveness
of the Army by developing personnel management methods, training
devices, and testing of weapons methods and systems aimed at improved
group performance. (No decisions affecting an individual's rights or
benefits are made using these research records).
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders, CD ROM; computer disks, and magnetic
tape.
Retrievability:
By individual's name and/or Social Security Number. For research
purposes, the data are usually retrieved and analyzed with respect to
relative times of entry into service, training performance, and
demographic values. Scheduled data for follow-up data collections
however, are retrieved by month of scheduled follow-up and by name.
Safeguards:
Access to records is restricted to authorized personnel having
official need therefore. Automated data are further protected by
controlled system procedures and code numbers governing access.
Retention and disposal:
Information is retained until completion of appropriate study or
report, after which it is destroyed by shredding or erasing.
System manager(s) and address:
Director, U.S. Army Research Institute for Behavioral and Social
Sciences, ATTN: AHRC-ARI-ASZ, 5001 Eisenhower Avenue, Alexandria, VA
22333-5600.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Director, U.S. Army Research Institute for Behavioral and Social
Sciences, ATTN: AHRC-ARI-ASZ, 5001 Eisenhower Avenue, Alexandria, VA
22333-5600.
Individual should provide the full name, Social Security Number,
current address, subject area, and the year of survey, if known.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Director,
U.S. Army Research Institute for Behavioral and Social Sciences, ATTN:
AHRC-ARI-ASZ, 5001 Eisenhower Avenue, Alexandria, VA 22333-5600.
Individual should provide the full name, Social Security Number,
current address, subject area, and the year of survey, if known.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
[[Page 815]]
Record source categories:
From the individual, his or her peers, or, in the case of ratings
and evaluations, from supervisors.
Exemptions claimed for the system:
None.
A0608 TAPC
System name:
Personal Affairs Files (April 12, 1999, 64 FR 16947).
Changes:
System identifier:
Delete entry and replace with `A0608 AHRC'.
* * * * *
Authority for maintenance of the system:
Delete from entry `5 U.S.C. 301, Departmental Regulations'.
* * * * *
System manager(s) and address:
Replace `U.S. Total Army Personnel Command' with `U.S. Army Human
Resources Command'.
* * * * *
A0608 AHRC
System name:
Personal Affairs Files.
System location:
Decentralized to major commands, installations, and activities.
Official mailing addresses are published as an appendix to the Army's
compilation of record systems notices.
Categories of individuals covered by the system:
Army officers, warrant officers, and enlisted personnel on active
duty.
Categories of records in the system:
Third party inquiries pertaining to such matters as dependent
assistance, indebtedness, non-support, paternity claims, and marriage
in overseas areas.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army.
Purpose(s):
To review and answer inquiries concerning personal affairs of
service members; e.g., dependent assistance, indebtedness, non-support,
paternity claims, marriage in overseas areas, and similar matters that
originate from third parties.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders.
Retrievability:
By service member's surname.
Safeguards:
Records are available only to designated persons having official
need therefore in the performance of their duties. Records are kept in
secure office areas.
Retention and disposal:
Retained for 2 years.
System manager(s) and address:
Commander, U.S. Army Human Resources Command, ATTN: AHRC-PDO-IP,
200 Stovall Street, Alexandria, VA 22332-0474.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
command/installation/activity where they believe inquiry was sent.
Individual should provide the full name, current address and
telephone number, and sufficient details to permit locating the record.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the command/
installation/activity where they believe inquiry was sent.
Individual should provide the full name, current address and
telephone number, and sufficient details to permit locating the record.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From third parties, official Army records.
Exemptions claimed for the system:
None.
A0614-100/200 USMA
System name:
Evaluation/Assignment of Academic Instructors (September 11, 2001,
66 FR 47181).
Changes:
* * * * *
Categories of records in the system:
Change Total Army Personnel Command to United States Army Human
Resources Command.
* * * * *
A0614-100/200 USMA
System name:
Evaluation/Assignment of Academic Instructors.
System location:
Associate Dean for Plans and Resources, Office of the Dean, U.S.
Military Academy, Dean of Academic Board, West Point, NY 10996-5000.
Categories of individuals covered by the system:
Civilian and military personnel who apply and/or serve on the Staff
and Faculty, U.S. Military Academy.
Categories of records in the system:
Individual's application consisting of name, grade or position,
Social Security Number, educational and professional qualifications
such as the Graduate Record Examination (GRE) or Graduate Management
Admission Test (GMAT); evaluations; Officer Record Briefs (military
only); personnel actions; appointments; official photographs;
curriculum vitae; letters of endorsement; award recommendations;
assignment orders; application/acceptance for advanced civil schooling;
correspondence between the U.S. Military Academy and the U.S. Army
Human Resources Command; and other relevant documents.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; 10 U.S.C. 4334, Command and
Supervision; 10 U.S.C. 4337, Civilian Faculty and E.O. 9397 (SSN).
Purpose(s):
Used by the U.S. Military Academy Dean of Academic Board and
department heads to assess qualifications and suitability, and manage
civilian and military personnel for assignment to the Staff and
Faculty, U.S. Military Academy.
[[Page 816]]
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records and electronic storage medium.
Retrievability:
By individual's name and Social Security Number.
Safeguards:
Information is available only to designated people who have a need-
to-know.
Retention and disposal:
USMA files are maintained for 25 years in current file area, and
are then destroyed.
All other offices, such as administrative offices, maintain the
records in current file area for 10 years after transfer or separation
of instructor, and are then destroyed
System manager(s) and address:
Associate Dean for Plans and Resources, Office of the Dean, Dean of
Academic Board, West Point, NY 10996-5000.
Notification procedure:
Individuals seeking to determine if information about themselves is
contained in this record system should address written inquiries to the
Associate Dean for Plans and Resources, Office of the Dean, U.S.
Military Academy, Dean of Academic Board, West Point, NY 10996-5000.
Individual should provide the full name, Social Security Number,
sufficient details to locate records, current mailing address, and
signature.
Record access procedures:
Individuals seeking access to records about themselves contained in
this record system should address written inquiries to the Associate
Dean for Plans and Resources, Office of the Dean, U.S. Military
Academy, Dean of Academic Board, West Point, NY 10996-5000.
Individual should provide the full name, Social Security Number,
sufficient details to locate records, current mailing address, and
signature.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual; official Army or other Service records;
academic institutions; letters of endorsement from third parties; U.S.
Army Military Personnel Center; similar relevant documents.
Exemptions claimed for the system:
None.
A0680-31b TAPC
System name:
Enlisted Personnel Management Information System (EPMIS) (August 8,
2001, 66 FR 41574).
Changes:
System identifier:
Delete entry and replace with `A0680-31b AHRC'.
* * * * *
A0680-31b AHRC
System name:
Enlisted Personnel Management Information System (EPMIS).
System location:
Director, Enlisted Personnel Management Directorate, 2461
Eisenhower Avenue, Alexandria, VA 22332-0400.
Portions of the Enlisted Evaluation System is maintained at U.S.
Army Enlisted Records and Evaluation Center, 8899 East 56th Street,
Indianapolis, IN 46249-5301.
Categories of individuals covered by the system:
Enlisted Active duty, Army National Guard, Army Reserve personnel
on active duty. Initial Active duty training personnel undergoing basic
training or advanced individual training; former military personnel who
are applicants for enlistment in grade E-1 and E-9.
Categories of records in the system:
The Personnel Data Base (PERD TAPDB-AE) contains name, Social
Security Number, sex, race, citizenship, religion, marital status,
dependents, date and place of birth, residence, assignments, enlistment
commitments by military occupational specialty (MOS), civilian acquired
skills, advance individual training start and graduation date, aptitude
area score, physical profile, ethnic group, grade/date of rank,
enlistment and service promotion qualifications, military occupational
skill code, education and training, aptitude, separation, retirement,
and mailing address.
Recruit Quota system (REQUEST) contains selected information from
PERD TAPDB-AE, soldier's education level an school subject, driver's
license data, color vision test data, aptitude battery (ASVAB) scores,
defense language aptitude battery score, and medical profile data
(PULHES). Other information contained within includes type, date, and
term of enlistment, primary enlistment option, initial processing and
training locations, and dates of training. Finally the system
identifies the location military entrance processing station that
created the accession record, recruiter identification and recruiting
are credit code.
Enlisted Year Management File (RETAIN) contains select information
from PERSDB TAPDB-AE, reenlistment reclassification/and Reserve
component transfer action, basic active service data, estimated
termination of service, reenlistment date, civilian education, career
management field, primary military occupational specialty code and date
of award, source of new Primary Occupational Specialty Code, training
information, status of application, assignment code, date of last
status change, current location, reservation control number, security
investigation status and reenlistment term.
Authority for maintenance of the system:
10 U.S.C. 3013, Secretary of the Army; Army Regulation 600-8-6,
Personnel Accounting and Strength Reporting; and E.O. 9397 (SSN).
Purpose(s):
To accomplish personnel management, strength accounting, and
manpower management actions.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Information may be disclosed to the Social Security Administration
to verify Social Security Numbers.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's
[[Page 817]]
compilation of systems of records notices also apply to this system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Computer magnetic tapes and discs; computer printouts.
Retrievability:
By name of individual and Social Security Number.
Safeguards:
Information is protected by physical security devices, guards,
computer hardware and software safeguard features, personnel clearances
and unique passwords to PERDB TAPDB-AE. A tiered security system for
access to enlisted data provided via Interactive Voice Response Systems
based on the sensitivity of the data items provided, encryption of data
transmitted via networks, controlled access to operator rooms and
controlled output distribution.
Retention and disposal:
Offices having Army-wide responsibility; cut off annually, retain
for 1 year in current file area, then retire to Washington National
Records Center, destroy 25 years after cut-off. Military strength
monitors at installations and major commands, destroy after 2 years.
System manager(s) and address:
Director, Enlisted Personnel Management Directorate, 2461
Eisenhower Avenue, Alexandria, VA 22332-0400.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the Commander, U.S. Army Human Resources Command, Enlisted Personnel
Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22332-
0400.
Individual should provide the full name, Social Security Number,
current address, and identify the specific category of record involved.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
Commander, U.S. Army Human Resources Command, Enlisted Personnel
Management Directorate, 2461 Eisenhower Avenue, Alexandria, VA 22332-
0400.
Individual should provide the full name, Social Security Number,
current address, and identify the specific category of record involved.
Blanket requests for information from this consolidated system will
not be accepted. If awaiting active duty, specify the date thereof; if
separated, individual must state date of separation.
Selected data from Personnel Data Base (PERDB-TAPDF-AE) is also
accessible to record subjects through an Interactive Voice Response
System (IVRS).
Contesting record procedures:
The Army's rules for accessing records, contesting contents and
appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual, from Army automated systems, Military Entrance
Processing Command and Army Education Centers.
Exemptions claimed for the system:
None.
A0690-200 TAPC
System name:
Department of the Army Civilian Personnel Systems (June 25, 2002,
67 FR 42763).
Changes:
System identifier:
Delete entry and replace with `A0690-200 DAPE'.
* * * * *
A0690-200 DAPE
System name:
Department of the Army Civilian Personnel Systems.
System location:
Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-
CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300. Derivative
Systems are maintained at commands, installations and activities
dependent on the type of system maintained. Command-wide systems are
the Civilian Personnel Accounting System at U.S. Army Military District
of Washington, the U.S. Army Corps of Engineers Management Information
System, and the Personnel Management Information System of U.S. Army
Materiel Command. Official mailing addresses may be obtained from the
Office of Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-
PPD, 2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
Categories of individuals covered by the system:
Current and former Army civilian employees (appropriated and in
some instances, non-appropriated funded employees), their dependents,
foreign nationals, and military personnel who participate in the
incentive awards and training programs.
Categories of records in the system:
This system is comprised of automated and non-automated personnel
record, such as academic disciple; career program; citizenship; date of
birth; educational level; employee tenure; Federal Employees Group Life
Insurance; functional classification; name of employee; nature of
action; occupational series; pay basis, pay plan, rate determinant;
physical handicap; position occupied and tenure; military status;
salary; service computation date; sex; Social Security Number; special
program identifier; step or rate; submitting office number; training
data, including costs, non-duty hours, on-duty hours, principal
purpose, special interest program, date of completion; type of
appointment; unit identification code; veterans preference; work
schedule; organizational and position data, retention data; adverse
action data; Fair Labor Standards Act coverage; cost of living
allowances; transportation entitlement; cost codes; leave category;
salary history; wage area; position sensitivity; security investigation
data; security clearance and access data; performance/suggestion/cash
awards; reemployment rights; training agreement; reserve status; vessel
operations qualifications; Government driver's license; food handler's
permit; intern recruitment and training data; career management data
including performance/potential ratings; employee evaluation;
qualifications; achievements; dependent data; overseas sponsor
information; state address; home address; home telephone number or
alternate number, emergency contact and next of kin information;
beneficiary information; leave data; foreign language code,
mobilization designee tracking. Records are maintained for military
personnel participating in department-wide incentive awards and
training programs sponsored by operating civilian personnel offices.
Authority for maintenance of the system:
5 U.S.C. 301, Departmental Regulations; 10 U.S.C. 3013, Secretary
of the Army; Army Regulation 690-200, General Personnel Provisions; and
E.O. 9397 (SSN).
[[Page 818]]
Purpose(s):
Information in this system is used by civilian personnel offices to
screen qualifications of employees; determine status, eligibility, and
employee's rights, and benefits under pertinent laws and regulations
governing Federal employment; compute length of service; compile
reports and statistical analyses of civilian work force strength
trends, accounting, and composition; and to provide personnel services;
and in the event of an emergency or death of the employee to provide
notification to the emergency contact.
Routine uses of records maintained in the system, including categories
of users and the purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C.
552a(b) of the Privacy Act, these records or information contained
therein may specifically be disclosed outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as follows:
Department of Labor, Department of Veterans Affairs, Social
Security Administration, or a national, State, county, municipal, or
other publicly recognized charitable or income security administration
agency (e.g., state unemployment compensation agencies), where
necessary to adjudicate a claim under Office of Personnel Management's
retirement, insurance, or health benefits program or to conduct an
analytical study or audit of benefits being paid under such programs.
Office of Federal Employees Group Life Insurance, information
necessary to verify election, declination, or waiver or regular and/or
optional life insurance coverage or eligibility for payment of a claim
for life insurance.
Health insurance carriers contracting with Office of Personnel
Management to provide a health benefits plan under the Federal
Employees Health Benefits Program, information necessary to identify
enrollment in a plan, to verify eligibility for payment of a claim for
health benefits, or to carry out the coordination or audit of benefit
provisions of such contracts.
Federal, State, or local agencies for determination of an
individual's entitlement to benefits in connection with Federal Housing
Administration programs.
Officials of labor organizations recognized under 5 U.S.C. Chapter
71 when relevant and necessary to their duties of exclusive
representation concerning personnel policies, practices, and matters
affecting working conditions.
Public and private organizations, including news media, which grant
or publicize awards and/or honors, information on individuals
considered/selected for incentive awards and other honors.
The DoD `Blanket Routine Uses' set forth at the beginning of the
Army's compilation of systems of records notices also apply to this
system.
Policies and practices for storing, retrieving, accessing, retaining,
and disposing of records in the system:
Storage:
Paper records in file folders and on electronic storage media.
Retrievability:
By Social Security Number and/or name.
Safeguards:
Computer facilities and terminals are located in restricted areas
accessible only to authorized personnel who are properly screened,
cleared, and trained. Manual records, microfilm/fiche, and computer
printouts are stored in locked rooms or cabinets on military
installations or in buildings secured by guards.
Retention and disposal:
These records are retained for varying periods of time. Generally,
they are maintained for a minimum of 1 year or until the employee
transfers or separates. They may also be retained indefinitely as a
basis for longitudinal work history statistical studies.
System manager(s) and address:
Assistant G-1 for Civilian Personnel Policy, ATTN: DAPE-CP-PPD,
2461 Eisenhower Avenue, Alexandria, VA 22331-1300.
Notification procedure:
Individuals seeking to determine whether information about
themselves is contained in this system should address written inquiries
to the servicing civilian personnel office. Official mailing addresses
may be obtained from the Office of Assistant G-1 for Civilian Personnel
Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA
22331-1300. Written requests must contain the individual's full name,
home address, Social Security Number, current or last dates of federal
employment, date and place of birth, and must be signed by the
individual.
Record access procedures:
Individuals seeking access to information about themselves
contained in this system should address written inquiries to the
servicing civilian personnel office. Official mailing addresses may be
obtained from the Office of Assistant G-1 for Civilian Personnel
Policy, ATTN: DAPE-CP-PPD, 2461 Eisenhower Avenue, Alexandria, VA
22331-1300.
Written requests must contain the individual's full name, home
address, Social Security Number, current or last dates of federal
employment, date and place of birth, and must be signed by the
individual.
Contesting record procedures:
The Army's rules for accessing records, and for contesting contents
and appealing initial agency determinations are contained in Army
Regulation 340-21; 32 CFR part 505; or may be obtained from the system
manager.
Record source categories:
From the individual and from the individual's official personnel
file.
Exemptions claimed for the system:
None.
[FR Doc. 04-22 Filed 1-5-04; 8:45 am]
BILLING CODE 5001-06-P