[Federal Register: May 12, 2004 (Volume 69, Number 92)]
[Notices]
[Page 26435-26464]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr12my04-103]
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Part II
Department of Housing and Urban Development
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Notice of Funding Availability for Housing Counseling Training; Notice
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DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
[Docket No. FR-4873-N-01]
Notice of Funding Availability for Housing Counseling Training
AGENCY: Office of the Assistant Secretary for Housing--Federal Housing
Commissioner, HUD.
ACTION: Notice of funding availability.
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Overview Information
A. Federal Agency Name: Department of Housing and Urban
Development, Office of the Assistant Secretary for Housing--Federal
Housing Commissioner.
B. Funding Opportunity Title: Housing Counseling Training.
C. Announcement Type: Initial Announcement.
D. Funding Opportunity Number: FR-4873-N-01; OMB Approval Number:
2502-0261.
E. Catalog of Federal Domestic Assistance (CFDA) Number: Housing
Counseling Program 14.169.
F. Dates: The application is due on June 14, 2004.
Full Text of Announcement
I. Funding Opportunity Description
Program Purpose. Funds are available to provide, under cooperative
agreements with HUD, a broad array of activities designed to improve
and standardize the quality of counseling provided by housing
counselors working for HUD-approved housing counseling agencies.
II. Award Information
A. Available Funds: This NOFA announces the availability of
approximately $7.75 million, which includes up to $3,750,000 in Fiscal
Year (FY) 2004 funds, $3,802,048 from FY03, and such additional
carryover funds that may become available.
B. Match: No specific ratio is required.
C. Anticipated Awards: HUD's goal is to fund an organization, or a
consortium of organizations, to deliver the full spectrum of activities
eligible for funding under this NOFA. Should this not be possible, HUD
reserves the right to make multiple awards under this NOFA.
D. Award Instrument: HUD expects to use a cooperative agreement,
but reserves the right to use the award instrument it determines to be
most appropriate. All awards will be made on a cost reimbursement basis
in accordance with, and subject to, the requirements in OMB Circular A-
87, Cost Principles for State, Local, and Indian Tribal Governments; or
OMB Circular A-122, Cost Principles for Non-Profit Organizations, as
applicable to your organization. These awards are also subject to the
administrative requirements established in OMB Circular A-102,
implemented at 24 CFR part 85 (Administrative Requirements for Grants
and Cooperative Agreements to State, Local, and Federally Recognized
Indian Tribal Governments); OMB Circular A-110, implemented at 24 CFR
part 84 (Grants and Agreements with Institutions of Higher Education,
Hospitals and Other Non-Profit Organizations); and OMB Circular A-133
(Audits of States, Local Governments, and Non-Profit Organizations),
implemented at 24 CFR parts 84 and 85. If you receive an award, you
must comply with and are required to ensure that any subrecipients also
comply with the above requirements. OMB circulars can be found at
http://www.whitehouse.gov/omb/circulars/index.html.
Awards made as cooperative agreements will entail significant HUD
involvement including but not limited to the following items:
Review and approval of proposed courses, including course
materials;
Review and approval of evaluation instruments and
methodology for determining value of courses and impacts; and
Review and approval of the geographic coverage of the
training, as well as the type of training and number of courses to be
provided.
1. Award Adjustments. HUD reserves the right to adjust funding
levels for each applicant. Once applicants are selected for award, HUD
will determine the total amount to be awarded to any grantee, based
upon the scope and geographic coverage of services to be provided and
funds available.
2. Award Period. Cooperative agreements will be for a period of up
to thirty-six (36) months.
Applicants selected for award must receive prior HUD approval to
incur costs prior to the date of the grant agreement. HUD will not
approve pre-award costs incurred more than ninety (90) calendar days
prior to the effective date of the grant agreement. All pre-award costs
are incurred at the applicant's risk and HUD has no obligation to
reimburse such costs.
III. Eligibility Information
A. Eligible Applicants
1. Eligible Applicants. Applicants must be public or private
nonprofit organizations with at least two years of experience providing
the specific services they are proposing to provide under this NOFA.
A consortium of organizations may apply for funding under this
NOFA, but one organization must be designated as the primary applicant.
Furthermore, applicants may utilize in-house staff, sub-grant
recipients or consultants, and networks of local organizations with
requisite experience and capacity.
B. Cost Sharing or Matching
No specific ratio is required.
C. Other
1. Eligible Activities. Applicants must propose to develop and
implement a comprehensive and ongoing training program for housing
counselors, which may be conducted on-site, through satellite
broadcast, or through computer training software, on the full range of
housing counseling services and practices. Consistent with Rating
Factor 5 (Achieving Results and Program Evaluation), applicants must
also identify program outputs and outcomes that will allow the selected
grantee or grantees and HUD to measure actual achievements against
anticipated achievements. Outputs and outcomes must be objectively
quantifiable. Applicants must identify not only how many counselors
they expect to train over the course of the grant, but how they will
measure and validate the effectiveness of the training, for example, by
developing and administering tests (pre-tests and post-tests), or other
means to measure a counselor's competence in each area of training,
both before and after training. The success of the grantee's
performance would be measured, in large part, by the percentage of
counselors who achieve a satisfactory test score or otherwise
demonstrate a satisfactory level of competence in the area of training.
A counselor may be permitted several opportunities within a certain
period after receiving the training to demonstrate a satisfactory level
of competence in an area of training (for example, through on-line
testing). Applicants must also describe their proposed fee structure
for the training to be offered, including providing for the maximum
number of training scholarships. Scholarship eligibility may be based,
in whole or in part, upon the attainment of a satisfactory level of
competence. To be considered eligible for funding, an application must
address a minimum of five of the training topics listed below. When at
least five of the listed topics are addressed, applicants may propose
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additional topics. Training topics include the following:
a. General Housing Counseling. Teach counselors the principles and
applications of housing counseling from the industry's and the
counselor's point of view. Review the skills and tools needed to be an
effective housing counselor. Provide overviews of the national picture,
pre- and post-purchase counseling for homeowners, delinquency, and
default counseling.
b. Credit Counseling for Prospective Homeowners. Train counselors
in conducting results-oriented individual counseling sessions for
prospective homebuyers, including triaging customers, developing
corrective action plans and timelines for success, and facilitating
progress as customers overcome obstacles and move toward mortgage-
readiness. Train counselors regarding state-of-the-art software
designed specifically for credit rebuilding, debt reduction, automated
budgeting, and downpayment savings accumulation. Use sample customer
cases to identify obstacles and simulate counseling sessions.
c. Matching Clients with Loan Products. Train counselors in
industry practices, analysis of financials, risk elements, and general
concepts affecting conventional and government mortgage loan decisions.
Provide counselors with effective procedures and techniques that will
translate into appropriate loans and satisfied housing counseling
clients. Review case studies to illustrate the functional areas of the
underwriting process, from the application to the loan sale.
d. Homebuyer Education Programs. Teach counselors how to deliver a
comprehensive homebuyer education program to turn prospective
homebuyers into satisfied homeowners. Teach counselors to use the best
materials and methods to train homebuyers how to shop for a home, get a
mortgage loan, improve their budget and credit profiles, and maintain
their home and finances after purchase.
e. Section 8 Homeownership. Train counselors in how to effectively
approach and partner with Public Housing Authorities (PHAs) in the
implementation of a Section 8 Homeownership Program. Review the unique
characteristics of the program and the voucher holders as they relate
to the counseling component. Share effective and proven implementation
strategies.
f. Helping Homeowners Avoid Delinquency and Predatory Lending.
Teach counselors to conduct educational seminars and advise clients
regarding how to avoid predatory lenders and common lending pitfalls.
Give counselors the knowledge and tools to help unwary borrowers avoid
inflated appraisals, unreasonably high interest rates, unaffordable
repayment terms, and other conditions that can result in a loss of
equity, increased debt, default, and foreclosure. Train counselors to
help clients manage debt, avoid predatory lenders, and avoid mortgage
default. Teach counselors how to read the warning signs of debt
problems and how to recognize predatory lenders, as well as identify
available resources to help keep homeowners out of financial trouble.
Review state and federal regulations, including RESPA and the Truth in
Lending Act.
g. Foreclosure Prevention. Train counselors on the protocol for
counseling homeowners in financial distress. Address all aspects of
default and delinquency, including reasons for default, ways to
maximize income and reduce expenses, calculating delinquencies,
understanding the players in the mortgage marketplace, loss-mitigation
options for FHA-insured and other loans, information about foreclosure
laws and timelines, tips on effectively intervening with lenders and
servicers, managing multiple mortgages or liens, and the pros and cons
of refinancing.
h. Home Equity Conversion Mortgages (HECM). Train counselors about
reverse mortgages for older homeowners. Teach them to understand
products and programs, analyze plans and compare their costs and
benefits, and identify alternatives. Also, review relevant counseling
skills and ethics.
i. Home Maintenance and Financial Management for New Homeowners.
Train counselors in how to advise individuals and conduct workshops
aimed at ensuring the long-term success of new homebuyers, including
home maintenance and repair, financial management, insurance, and
record keeping.
j. Web-based Client Management Systems. Train counselors in how to
effectively utilize web-based housing counseling client management
systems.
k. Counseling Individuals and Families Who are Homeless or at Risk
of Becoming Homeless. Train counselors about the various social
services available to which they should be referring homeless and
potentially homeless families and individuals. Provide information on
federal, state, and local homeless programs and how clients can access
these programs. Share strategies on how to partner with local public
service providers to ensure that clients receive attention and
assistance quickly and efficiently. Review the unique characteristics
of the homeless population to help counselors understand the types of
financial, physical, and social problems facing the families and
individuals who seek their assistance.
2. Threshold Requirements. Applications will be declared ineligible
for any of the following reasons:
a. DUNS Number. HUD will not rate and rank applications that do not
include a valid Data Universal Numbering System (DUNS) number
administered by Dun & Bradstreet.
b. Compliance with Fair Housing and Civil Rights Laws. An
applicant, or any of the organizations that partner with an applicant
for the provision of services in conjunction with this NOFA, must meet
the following Civil Rights Threshold Requirements:
(1) With the exception of federally-recognized Indian tribes and
their instrumentalities, all applicants and their subrecipients must
comply with all Fair Housing and Civil Rights laws, statutes,
regulations, and Executive Orders as enumerated in 24 CFR 5.105(a), as
applicable. A federally-recognized Indian tribe must comply with the
non-discrimination provisions enumerated at 24 CFR 1000.12, as
applicable.
(2) If an applicant has been charged with a systemic violation of
the Fair Housing Act alleging ongoing discrimination, is a defendant in
a Fair Housing Act lawsuit filed by the Department of Justice alleging
an ongoing pattern or practice of discrimination, or has received a
letter of findings identifying ongoing or systemic noncompliance under
Title VI of the Civil Rights Act, Section 504 of the Rehabilitation
Act, or Section 109 of the Housing and Community Development Act, and
if the charge, lawsuit, or letter of findings has not been resolved to
HUD's satisfaction before the application deadline stated in this NOFA,
the applicant may not apply for assistance under this NOFA. HUD will
not rate and rank an application. HUD's decision regarding whether a
charge, lawsuit, or a letter of findings has been satisfactorily
resolved will be based upon whether appropriate actions have been taken
to address allegations of ongoing discrimination in the policies or
practices involved in the charge, lawsuit, or letter of findings.
Examples of actions that may be taken prior to the application deadline
to resolve the charge, lawsuit, or letter of findings, include but are
not limited to:
(a) Voluntary compliance agreement signed by all parties in
response to the letter of findings;
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(b) HUD-approved conciliation agreement signed by all parties;
(c) Consent order or consent decree; or
(d) Judicial ruling or a HUD Administrative Law Judge's decision
that exonerates the respondent of any allegation of discrimination.
c. HUD will not make an award if the applicant or the applicant's
organization has been presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from covered
transactions from any federal department or agency.
d. Delinquent Federal Debt. Consistent with the purpose and intent
of 31 U.S.C. 3720B and 28 U.S.C. 3201(e), no award of federal funds
will be made to an applicant that has an outstanding delinquent federal
debt unless: (1) The delinquent account is paid in full; (2) a
negotiated repayment schedule is established and at least one payment
is received; or (3) other arrangements satisfactory to HUD are made
prior to the deadline submission date.
e. False Statements. A false statement in an application is grounds
for denial or termination of an award and grounds for possible
punishment as provided in 18 U.S.C. 1001.
f. Additional requirements: Agencies selected as grantees or sub-
grantees must also comply with the following requirements:
(1) Salary Limitation for Consultants. Funds may not be used to pay
or to provide reimbursement for payment of the salary of a consultant
at more than the daily equivalent rate paid for Level IV of the
Executive Schedule, unless specifically authorized by law.
(2) Accessibility. All grant recipients and subrecipients must make
training facilities and services reasonably accessible to persons with
a wide range of disabilities or provide other means of accommodation
for the disability. In addition, counseling training must train
counselors in the accessibility requirements applicable to eligible
counseling activities and accessibility requirements under the Fair
Housing Act, including requirements for reasonable modification.
(3) Reports. All grant recipients will be required to report to HUD
on a quarterly basis, unless otherwise specified in the cooperative
agreement.
(4) Code of Conduct. Entities that are subject to 24 CFR parts 84
and 85 (including most nonprofit organizations and state, local, and
tribal governments or government agencies or instrumentalities that
receive federal awards of financial assistance) are required to develop
and maintain a written code of conduct (See Sections 84.42 and
85.36(b)(3)). The code of conduct must prohibit real and apparent
conflicts of interest that may arise among employees, officers, or
agents; prohibit the solicitation and acceptance of gifts or gratuities
by your officers, employees and agents for their personal benefit in
excess of minimal value; and outline administrative and disciplinary
actions available to remedy violations of such standards. Self-recusal
will not eliminate a potential or apparent conflict of interest. Prior
to entering into a grant agreement with HUD, the applicant will be
required to submit a copy of its code of conduct and describe the
methods it will use to ensure that all officers, employees, and agents
of the organization are aware of the code of conduct.
(5) Financial Management Systems. Applicants selected for funding
must provide documentation demonstrating that the applicant's financial
management systems satisfy the requirements in the applicable
regulations at 24 CFR 84.21(b) and 85.20. Consistent with the
requirements of the Single Audit Act Amendments of 1996 (31 U.S.C.
7501-07), if the applicant expended $300,000 or more in federal awards
in its most recent fiscal year, such documentation must include a
certification from or most recent audit by the applicant's independent
public accountant that the applicant maintains internal controls over
federal awards, complies with applicable laws, regulations, and
contract or grant provisions, and prepares appropriate financial
statements. The applicant will have at least 30 calendar days to
respond to this requirement. If an applicant does not respond within
the prescribed time or responds with insufficient documentation, then
HUD may determine that the applicant has not met this requirement and
may withdraw the grant offer.
(6) Indirect Cost Rate. Applicants must also submit documentation
establishing the organization's indirect cost rate. Such documentation
may consist of a certification from the most recent audit or indirect
cost rate agreement by the cognizant federal agency or an independent
public accountant. If the organization does not have an established
indirect cost rate, the organization will be required to develop and
submit an indirect cost proposal to HUD or the cognizant federal agency
as applicable, for determination of an indirect cost rate that will
govern an award. Applicants that do not have a previously established
indirect cost rate with a federal agency shall submit an initial
indirect cost rate proposal immediately after the applicant is advised
that it will be offered a grant or, in any event, not later than three
months after the effective date of the grant. OMB Circular A-122 sets
forth the requirements to determine allowable direct and indirect costs
and the preparation of indirect cost proposals. The circular can be
found at http://www.whitehouse.gov/omb.
(7) Applicants are subject to a name check review process. Name
checks are intended to reveal matters that significantly reflect on the
applicant's management and financial integrity or if any key
individuals have been convicted or are presently facing criminal
charges. If the name check reveals significant adverse information that
reflects on the business integrity or responsibility of the recipient
or any key individual, HUD reserves the right to: (a) Deny funding or
consider suspension/termination of an award immediately for cause; (b)
require the removal of any key individual from association with
management or implementation of the award; and (c) make appropriate
provisions or revisions with respect to the method of payment or
financial reporting requirements.
(8) Pre-Award Accounting System Survey. HUD may arrange for a pre-
award accounting system survey of the applicant's financial management
system in cases where the recommended applicant has no prior federal
support, HUD program officials have reason to question whether the
applicant's financial management system meets federal financial
management standards, or the applicant is considered a high risk based
upon past performance or financial management findings. HUD will not
make an award to any applicant that does not have a financial
management system that meets federal standards.
(9) Participation in HUD-Sponsored Program Evaluation. As a
condition of the receipt of financial assistance under this NOFA, all
successful applicants will be required to cooperate with all HUD staff
or contractors performing HUD-funded research and evaluation studies.
(10) Ensuring the Participation of Small Businesses, Small
Disadvantaged Businesses, and Women-Owned Businesses. HUD is committed
to ensuring that small businesses, small disadvantaged businesses, and
women-owned businesses participate fully in HUD's direct contracting
and in contracting opportunities generated by HUD financial assistance.
State, local and tribal governments are required by
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24 CFR 85.36(e) and non-profit recipients of assistance, including
subrecipients, are required by 24 CFR 84.44(b) to take all necessary
affirmative steps in contracting for the purchase of goods or services
to assure that minority firms, women's business enterprises, and labor
surplus area firms are used whenever possible or as established by HUD
in the award agreement.
(11) Executive Order 13166, Improving Access to Persons With
Limited English Proficiency (LEP). Executive Order 13166 seeks to
improve access to persons with limited English proficiency by providing
materials and information in languages other than English. Applicants
obtaining an award from HUD must seek to improve access to program
benefits and information for persons with limited English proficiency.
(12) Executive Order 13279, Equal Protection of the Laws for Faith-
Based and Community Organizations. HUD is committed to full
implementation of Executive Order 13279 in the operation of its
programs.
(13) The Americans with Disabilities Act of 1990 (42 U.S.C. 1201 et
seq.), the Age Discrimination Act of 1974 (42 U.S.C. 6101 et seq.), and
Title IX of the Education Amendments Act of 1972 (20 U.S.C. 1681 et
seq.).
(14) Affirmatively Furthering Fair Housing. Under Section 808(e)(5)
of the Fair Housing Act, HUD is obliged to affirmatively further fair
housing. HUD requires the same of its funding recipients. Successful
applicants will have a duty to affirmatively further fair housing
opportunities for classes protected under the Fair Housing Act.
Protected classes include race, color, national origin, religion, sex,
disability, and familial status. An application must include specific
steps to:
(a) Overcome the effects of impediments to fair housing choice that
were identified in the jurisdiction's Analysis of Impediments (AI) to
Fair Housing Choice;
(b) Remedy discrimination in housing; or
(c) Promote fair housing rights and fair housing choice.
Further, the applicant has a duty to carry out the specific
activities provided in the responses to the individual rating factors
that address affirmatively furthering fair housing. These requirements
apply to all HUD programs announced via a NOFA.
IV. Application and Submission Information
A. Address To Request Application Package
Electronic Submission. Applications must be submitted through
Grants.gov at http://www.grants.gov. Prepare all of the required files
in accordance with the instructions in this announcement prior to
starting the transmission process. If you encounter problems contact
the Grants.gov Customer Support Center at 800-519-4726 or at
support@grants.gov. The customer support center is open from 7 a.m. to
9 p.m. eastern time. Only applications submitted through Grants.gov
will be considered for award.
1. Electronic Signature. Applications submitted through Grants.gov
constitute submission as electronically signed applications.
2. Grants.gov Registration. It is recommended that applicants begin
completing the six ``Get Started'' steps no later than thirty days
prior to the application due date. The ``Get Started'' section of the
site, found at http://www.grants.gov/GetStarted, provides all
information needed to understand and execute the process. Information
required to ``Get Started'' may also be found in Section IV.F. of this
NOFA.
3. Copies of the application package and related instructions for
this NOFA may be downloaded from the grants.gov Web site: http://www.grants.gov/FindGrantOpportunities.
To find this opportunity,
applicants must enter either the funding opportunity number, FR 4873-N-
01, or the CFDA Number, 14.169.
B. Content and Form of Application Submission
1. Application Submission. Applications for this NOFA must be
submitted electronically through the Grants.gov web portal. Once the
application package is downloaded and completed, the ``submit'' button
will be activated to allow the application to be submitted
electronically through the Grants.gov portal. The applicant will be
notified by e-mail that the application was successfully submitted
through the portal.
2. Proof of Timely Submission. The Grants.gov portal will time and
date stamp all applications when they are successfully transmitted to
Grants.gov. The Grants.gov time and date stamp will constitute proof of
timely submission of an application. The applicant will receive an e-
mail notification of the time and date stamp and the Grants.gov
tracking number. Applicants may not submit portions of an application
through the Grants.gov portal; however, a complete, revised application
may be submitted prior to the deadline date. In the event that two or
more applications are received from the same applicant with the same
project title, the application with the latest transmission time stamp
prior to the closing due date and time will be considered for review.
3. Use the checklist below to organize the application. Unless
indicated below, all applicants must submit the following:
a. DUNS number. Block 5 on Form SF-424 should be used to enter the
DUNS number. See Section IV.F.1. for more information about DUNS
numbers.
b. Forms. The standard forms, certifications, and assurances are
listed in Appendix A of this NOFA (collectively, referred to as the
``standard forms''). All of the standard forms required for this NOFA
are available on the Grant.gov Web site. (Please note that forms may
vary slightly in appearance on the Grants.gov Web site.) Additional
information may be attached to the Project Narrative Attachment form
and the Other Attachments form.
c. Nonprofit Status. Each applicant is required to submit, for
itself and for any organization with which it is partnering for the
purpose of this NOFA, a legible copy of the document that supports the
applicant's claim to be a nonprofit organization (for example, a 501(c)
letter issued by the IRS). The documentation must contain the official
name, address, and telephone number of the legal authority that granted
the nonprofit status. Branches or affiliates of the applicant that are
part of the proposed work plan must also be nonprofit entities. These
documents should be scanned and submitted electronically to HUD and
attached to the Other Attachments form, which is part of the Grants.gov
package. Applicants with problems scanning documents should call the
contact named under agency contacts for advice and guidance related to
submission of these documents to meet the established deadline date and
time requirements.
d. Narrative Statements. Provide narrative statements addressing
the Rating Factors in section V below. Responses to the rating factors
should provide HUD with detailed quantitative and qualitative
information and relevant examples regarding the housing counseling
training and other work of the organization that is related to the
proposed activities. These narrative statements will be the basis for
evaluating the application. Applicants will submit these narrative
statements in the Grants.gov application package for this NOFA under
the Project
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Narrative Attachment form. Please note that the Project Narrative
Attachment form can contain multiple narrative attachments required to
be submitted as part of your application submission for this NOFA. The
Other Attachments form also allows applicants to add files, including
scanned documents, as needed in accordance with the application
checklist contained in this NOFA.
e. Prohibition Against Lobbying Activities. Applicants are subject
to the provisions of Section 319 of Public Law 101-121 (approved
October 23, 1989) (31 U.S.C. 1352) (the Byrd Amendment), which
prohibits recipients of federal contracts, grants, or loans from using
appropriated funds for lobbying the executive or legislative branches
of the federal government in connection with a specific contract,
grant, or loan. Applicants are required to certify, using the
certification found at Appendix A to 24 CFR part 87, that applicants
have not and will not use appropriated funds for any prohibited
lobbying activity. In addition, applicants must disclose, using
Standard Form LLL, Disclosure of Lobbying Activities, any funds other
than federally appropriated funds that have been or will be used to
influence federal employees, members of Congress, or congressional
staff regarding specific grants or contracts. Federally recognized
Indian tribes and tribally designated housing entities (TDHEs)
established by federally recognized Indian tribes as a result of the
exercise of a tribe's sovereign power are excluded from coverage of the
Byrd Amendment, but Indian tribes and TDHEs established under only
state law must comply with this requirement.
C. Submission Dates and Time
Completed applications must be submitted on or before 8 p.m.
eastern time, June 14, 2004.
D. Intergovernmental Review
Executive Order 12372, Intergovernmental Review of Federal
Programs. Executive Order 13272 was issued to foster intergovernmental
partnership and strengthen federalism by relying on state and local
processes for the coordination and review of federal financial
assistance and direct federal development. HUD implementing regulations
are published in 24 CFR part 52. The order allows each state to
designate an entity to perform a state review function. The official
listing of State Points of Contact (SPOCs) for this review process can
be found at http://www.whitehouse.gov/omb/grants/spoc.html. States not
listed on the Web site have chosen not to participate in the
intergovernmental review process and, therefore, do not have a SPOC. If
a state has a SPOC, an applicant from that state should contact the
SPOC to see if the SPOC is interested in reviewing the application
prior to submission to HUD.
E. Funding Restrictions
Ineligible Applicants. HUD will not consider an application from an
ineligible applicant: See Section III.A. for information on applicants
eligible for funding.
F. Other Submission Requirements
1. DUNS Number, Registration with Central Contractor Registry (CCR)
and Registration with a Credential Provider. For requirements of who
has to submit a DUNS number, please see the interim rule published on
March 26, 2004 (69 FR 15671). Additional information about HUD's DUNS
requirement is available from HUD's grants Web site: http://www.hud.gov/grants/index.cfm.
All applicants for federal grants or
cooperative agreements must provide a Dun and Bradstreet (D&B) Data
Universal Numbering System (DUNS) number when applying on or after
October 1, 2003. Beginning October 31, 2003, applicants applying online
for funding assistance also need to register with the Federal Central
Contractor Registry and register with a Credential Provider. The
Grants.gov Web site has online instructions for all registration
requirements. Applicants are urged to read the information available on
the Grants.gov Web site, at http://grants.gov/GetStarted. Please allow
up to two weeks to complete this registration process.
V. Application Review Information
A. Criteria
Applications will be evaluated competitively according to the
Factors for Award described below, and ranked against all other
applicants. All applications will be scored and ranked in HUD
Headquarters.
1. Factors for Award Used To Rate and Rank Applications
a. The factors for award, and maximum points for each factor, are
outlined below. These factors will be used to evaluate applications.
The maximum score is 100 for all applicants.
b. HUD may rely on other information, such as performance reports,
financial status information, monitoring reports, audit reports and
other information available to HUD in making score determinations under
any Rating Factor.
c. All responses to the factors for award, submitted as narrative
statements should be submitted under the Project Narrative Attachment
form found on the Grants.gov Web site for this funding opportunity.
Applicants should clearly label each narrative with the Factor Title
and number related to the response.
d. Where a factor for award requests submission of a standard form,
the standard form can be found in the Grants.gov electronic application
package.
2. Rating Factor 1: Capacity of the Applicant and Relevant
Organizational Staff (30 Points)
HUD uses responses to this rating factor to evaluate the readiness
and ability of an applicant to begin the proposed work program
immediately, as well as the potential for an applicant to cost-
effectively and successfully implement the proposed activities
indicated under Rating Factor 3.
a. Relevant Staff (10 points). In rating this section, HUD will
consider the degree to which the applicant and, if applicable,
partnering organizations, have sufficient personnel with the relevant
knowledge and experience to implement the proposed activities in a
timely and effective fashion. Specifically, scoring will be based on
the number of years of relevant and recent housing counseling training,
housing counseling material production, and other related experience of
program managers and staff.
Submit the names and titles of employees, including subcontractors
and consultants, who would perform the activities proposed in Rating
Factor 3. Clerical staff should not be listed. Describe each
employee's, subcontractor's, or consultant's relevant professional
background and experience. Experience is relevant if it corresponds
directly to projects of a similar scale and purpose. Provide the number
of years of experience for each position listed, and indicate when each
position was held. Individual descriptions should be limited to one
page. List recent and relevant training received.
b. Experience (15 points). Applicants should carefully document
recent experience, and the experience of organizations with which it is
partnering, in providing the eligible activities listed in Section III
of this NOFA that it is proposing to offer through this NOFA. Indicate
the types and complexity of the services provided and the outcomes for
counselors as a result of the training and other services. Describe the
level of effort and time
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required to provide the services and to meet the needs of the
counselors.
Indicate the number of counselors that have participated in your
training program or otherwise benefited from the relevant services you
provided.
c. Performance/Grant Requirements (5 points). In scoring this
section, HUD will evaluate how well the applicant has satisfied the
requirements, including reporting, on HUD grants received. If an
applicant has not received a HUD grant, the applicant should base its
response on activities and requirements under other sources of funding,
such as other federal, state, or local grant awards.
An applicant should characterize performance with regard to the
timeliness and completeness with which the applicant satisfied
reporting requirements (such as Form HUD 9902.)
Also, indicate whether or not an applicant fully expended grant
awards during the specified grant periods. If not fully expended,
provide an explanation as to the reason why the funds were not fully
expended on time and the steps taken to ensure that future funding will
be expended in a timely manner.
3. Rating Factor 2: Need/Extent of the Problem (5 Points)
This factor addresses the extent to which there is a need to fund
proposed activities described in response to Rating Factor 3.
Describe and document the national need, such as the number of
housing counselors and areas of housing counseling training, the
application intends to address with the services proposed in Rating
Factor 3. Responses will be evaluated based on how well they
demonstrate a grasp of the elements of the problems this NOFA is
intended to address. Include applicable statistics and analyses, if
available, contained in data sources that are sound and reliable.
4. Rating Factor 3: Soundness of Approach/Scope of Housing Counseling
Services (35 Points)
This factor addresses the quality and effectiveness of the proposed
work plan. In rating this factor, HUD will evaluate the extent to which
the applicant presents a detailed and sound approach for providing the
proposed services. HUD will also evaluate the extent to which the
applicant demonstrates the cost-effectiveness of its activities, and
convincingly explains how the proposed activities will yield long-term
results.
a. Work Plan (20 points). Applicants should provide a work plan
that lists the major objectives and activities it intends to undertake,
and how it plans to provide those services. Include administrative and
project tasks.
Applicants should indicate which of the eligible activities it
proposes to provide or whether certain services will be provided by
organizations with which an applicant has partnered. An applicant must
propose to provide at least five of the eligible services listed in
Section III. However, an ideal applicant eligible to receive the
maximum number of points will provide, either directly or through
partnerships, the full spectrum of eligible activities, and the
proposed program will be national in scope. Explain how proposed
activities are linked.
An applicant should indicate whether its proposed training program
is national in scope. If it is regional in scope, an applicant should
indicate the geographic area it proposes to cover. Applicants must
propose to provide training covering at least five housing counseling
topics listed in Section III, although a comprehensive curriculum is
preferred and is eligible to receive the maximum number of points. If
an applicant is proposing to provide training for a limited number of
topics, the applicant must indicate which of the housing counseling
topics listed in Section III of this NOFA, as well as any additional
topics, it is proposing to provide.
All proposals to provide training must include a description of the
methodology for measuring the success of the training program. All
proposals must also include a scholarship element, detailing the full
or partial costs to be covered, including travel, hotel, and tuition
expenses. Indicate the number of the scholarships you estimate can be
offered, and describe plans for determining who will and, if
applicable, will not receive scholarships. Demonstrating a satisfactory
level of competence in an area of training may be a basis, in whole or
in part, for determining scholarship eligibility.
b. Proposed Budget (10 points). For the work plan proposed above,
indicate the HUD grant size you are proposing, and submit a proposed
budget based on this figure, utilizing form SF-424-A. If applicable,
the budget should highlight portions being proposed as sub-grants to
partnering organizations. As the grant period is three years, submit a
single budget that includes the total costs over the entire project
period. Make a case for why the proposed budget is cost effective in
achieving proposed results. Responses will be evaluated based on the
quality, thoroughness, and reasonableness of the cost estimates
provided.
c. Rationale for Proposed Activities and Methods (5 points).
Provide a rationale for how the proposed activities and methods most
effectively address the national need described in Rating Factor 2, and
explain how your proposed activities will yield long-term results.
5. Rating Factor 4: Leveraging Resources (5 Points)
Although HUD funding through this NOFA may fully fund an
organization's proposed program, applicants are encouraged to secure
the use of other resources to supplement the HUD grant.
In scoring this factor, applicants will be evaluated based on their
ability to obtain additional resources for their proposed training and
other related eligible activities, including direct financial
assistance and in-kind contributions, which may include services,
equipment, office space, labor, etc. Resources may be provided by
governmental entities, public or private nonprofit organizations, for-
profit private organizations, or other entities committed to providing
the applicant assistance.
Additionally, resources provided by the applicant, recorded as
`applicant match' and `program income' on form SF-424, will count as
leveraged resources.
Points for this factor will be awarded based on the ratio of
requested HUD funds to total budget for the proposed activities.
------------------------------------------------------------------------
Percentage Points
------------------------------------------------------------------------
1-35.......................................................... 5
36-59......................................................... 4
60-79......................................................... 3
80-89......................................................... 2
90-99......................................................... 1
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6. Rating Factor 5: Achieving Results and Program Evaluation (25
Points)
Outcomes are benefits accruing to recipients of the service to be
offered (e.g., increase in the number of counselors demonstrating
proficiency after training), and substantive changes to the status quo
ante as a result of an applicant's activities (e.g., production of
validated instructional technologies and validation methodologies).
Outputs are units of service or activity (e.g., instructional units
developed, number of counselors trained, number tested). Outputs and
outcomes must be objectively quantifiable. The purpose of this factor
is for the applicant to identify program outputs and outcomes that will
allow an applicant and HUD to measure actual achievements against
anticipated achievements. For this NOFA, HUD will
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give particular weight to an applicant's ability to demonstrate change
in counselors' knowledge and skills as a result of the training
offered. Applicants should therefore emphasize a rigorous and objective
testing protocol as part of their performance evaluation strategy.
Submission Requirements for Factor 5. Applicants must submit an
effective, quantifiable, and outcome-oriented evaluation plan. The plan
must be in narrative form and must also be presented utilizing the
instructions document (Logic Model form HUD-96010) found in Appendix B
of this NOFA for measuring performance and determining that output and
outcome goals have been met. An applicant must submit a program
evaluation plan that demonstrates how it will measure its own program
performance. The evaluation plan should identify what an applicant is
going to measure, how an applicant is going to measure it, and the
steps in place to make adjustments to its work plan if performance
targets are not met within established timeframes. Specifically, the
plan must identify:
--Outputs. Outputs are the direct products of an applicant's activities
that lead to the ultimate achievement of outcomes. Examples of outputs
are the number of training sessions to be provided and the number of
counselors to be trained. Identify interim and full grant term
projected outputs and timeframes for accomplishing these goals. The
plan must show how an applicant will measure actual accomplishments
against anticipated achievements.
--Work Plan Adjustments. Describe steps in place to make adjustments to
the work plan if outputs are not met within established timeframes or
if a grantee begins to fall short of established outputs or timeframes.
--Outcomes. Outcomes are benefits accruing to the counselors as a
result of participation in an applicant's program. Outcomes are
performance indicators an applicant expects to achieve or goals an
applicant hopes to meet over the term of its proposed grant. An example
of an outcome is the percentage of counselors who, following training,
can demonstrate competence in the areas of training. Another example of
an outcome is an instructional module, which when administered to
counselors, produces a measurable increase in counselors' knowledge or
skills. An applicant should identify how it will determine that a
counselor has demonstrated competence following training, and provide
projected outcomes of the number of counselors trained and the number
of counselors demonstrating competence following training for the full
grant term, as well as timeframes for accomplishing these goals. The
plan must show how an applicant will measure actual accomplishments
against anticipated achievements.
--Information Collection. An applicant should describe its strategy for
collecting outcome information.
B. Review and Selection Process
1. General. HUD will review each application to determine whether
it meets the threshold requirements found in Section IV and the
eligibility requirements found in Section III of this NOFA. Only
applicants that meet all of the eligibility and threshold requirements
will be rated and ranked.
2. Rating Panels. To review and rate applications, HUD may
establish panels which may include persons not currently employed by
HUD. HUD may include these non-HUD employees to obtain certain
expertise and outside points of view, including views from other
federal agencies.
3. Corrections To Deficient Applications. After the application due
date, HUD may not, consistent with its regulations in 24 CFR part 4,
subpart B, consider any unsolicited information the applicant may want
to provide. HUD may contact an applicant to clarify an item in the
application or to correct technical deficiencies. HUD may not seek
clarification of items or responses that improve the substantive
quality of a response to any rating factor. In order not to exclude
unreasonably applications from being rated and ranked, HUD may contact
applicants to ensure proper completion of the application and will do
so on a uniform basis for all applicants. Examples of curable
(correctable) technical deficiencies include failure to submit the
proper certifications, failure to submit an application that contains
an original signature by an authorized official, and failure to submit
the requested number of copies. In each case, HUD will notify you in
writing by describing the clarification or technical deficiency. HUD
will notify applicants by facsimile or by USPS, return receipt
requested. Clarifications or corrections of technical deficiencies in
accordance with the information provided by HUD must be submitted
within 14 calendar days of the date of receipt of the HUD notification.
(If the due date falls on a Saturday, Sunday, or federal holiday, your
correction must be received by HUD on the next day that is not a
Saturday, Sunday, or federal holiday.) If the deficiency is not
corrected within this time period, HUD will reject the application as
incomplete and it will not be considered for funding.
4. Rating and Ranking. a. Applications that earn a score of 75
points or more will be considered eligible for funding.
b. HUD intends to provide funding for as full a range of the
eligible activities listed in Section III of this NOFA. To achieve this
objective, HUD reserves the right to make one award to the highest-
ranking applicant that can satisfactorily provide, either directly or
though partners, the full spectrum of eligible activities under this
NOFA. Should multiple organizations apply that can satisfactorily
provide the full spectrum of eligible activities, the entire amount
available under this NOFA will be awarded to the highest scorer among
organizations that fit this description.
c. In the event that no such comprehensive applicant materializes,
HUD may make as many grants in rank order as it considers appropriate
to facilitate the provision of the maximum number of eligible
activities.
d. If funds remain after funding the highest-ranking applications,
HUD may fund all or part of the next highest-ranking application. If an
applicant turns down an award offer, HUD may make an offer of funding
to the next highest-ranking application. If funds remain after all
selections have been made, remaining funds may be available for other
competitions for each program where there is a balance of funds.
e. In the event HUD commits an error that, when corrected, would
result in selection of an otherwise eligible applicant during the
funding round of this NOFA, HUD may select that applicant when
sufficient funds become available.
5. Award Size. Award size for a singular activity or range of
activities will depend upon the cost estimates. Proposed grant size
will correspond to the number of applications selected for award and
the scope of the services provided. HUD reserves the right to approach
the applicant regarding an award covering only a portion of the
proposed activities. All grantees will receive the lower of either the
award amount determined by HUD or the amount actually requested by the
applicant.
6. Award Adjustments. HUD reserves the right to adjust funding
levels for each applicant. Once applicants are selected for award, HUD
will determine the total amount to be awarded to any grantee, based
upon the scope and geographic coverage of services to be provided and
funds available.
7. Adjustments to Funding. HUD reserves the right to fund less than
the
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full amount requested in an application to ensure the fair distribution
of funds and ensure that the purposes or requirements of this program
are met.
8. Negotiation. After all eligible applications have been rated and
ranked, and selections have been made, HUD requires that all applicants
conditionally selected for funding participate in negotiations to
determine the specific terms of the cooperative agreement and budget.
Negotiations may result in the following adjustments:
a. Scope of Services Adjustments. HUD reserves the right to require
an applicant, as a condition of funding, to provide selected services
contained in its proposal. For example, HUD may provide funds for the
areas in which grantees have the greatest skill and capability, but not
fund the applicant for the full scope of proposed services. HUD may
also require selected applicants, as a condition of funding, to provide
coverage on a more limited or more extensive geographic scope than
originally proposed.
b. HUD will not fund any portion of an application that: Is not
eligible for funding under this program's statutory or regulatory
requirements; does not meet the requirements of this NOFA; or may be
duplicative of other funded programs or activities from prior year
awards or other selected applicants. Only the eligible portions of an
application (including non-duplicative portions) may be funded.
c. Establishment of performance standards and measures. HUD intends
to measure and address the performance and compliance actions of
funding recipients in accordance with the applicable standards and
sanctions established for this program.
VI. Award Administration Information
A. Award Notices
After all eligible applications have been rated and ranked and
selections have been made, HUD will notify applicants regarding the
disposition of their application.
B. Administrative and National Policy Requirements
1. Environmental Requirements. This NOFA does not direct, provide
for assistance or loan and mortgage insurance for, or otherwise govern
or regulate, real property acquisition, disposition, leasing,
rehabilitation, alteration, demolition, or new construction, or
establish, revise, or provide for standards for construction or
construction materials, manufactured housing, or occupancy.
Accordingly, under 24 CFR 50.19(c)(1), this NOFA is categorically
excluded from environmental review under the National Environmental
Policy Act of 1969 (42 U.S.C. 4321).
2. Procurement of Recovered Materials. State agencies and agencies
of a political subdivision of a state, including PHAs, that are using
assistance under this NOFA for procurement and any person contracting
with such an agency with respect to work performed under an assisted
contract, must comply with the requirements of Section 6002 of the
Solid Waste Disposal Act, as amended by the Resource Conservation and
Recovery Act. In accordance with Section 6002, these agencies and
persons must procure items designated in guidelines of the
Environmental Protection Agency at 40 CFR part 247 that contain the
highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, where the purchase
price of the item exceeds $10,000 or the cost of the quantity acquired
in the preceding fiscal year exceeded $10,000; must procure solid waste
management services in a manner that maximizes energy and resource
recovery; and must have established an affirmative procurement program
for procurement of recovered materials identified in the EPA
guidelines.
3. Accessible Technology. The Rehabilitation Act Amendments of 1998
(the Act) applies to the electronic information technology (EIT) used
by HUD for transmitting, receiving, using, or storing information to
carry out the responsibilities of any federal funds awarded. The Act's
coverage includes, but is not limited to, computers (hardware,
software, word-processing, email, and web pages), facsimile machines,
copiers, and telephones. Consistent with the principles of the Act, HUD
requires the same of its funding recipients. If you are a successful
applicant, you will be required, when developing, procuring,
maintaining, or using EIT to ensure that the EIT allows employees with
disabilities and members of the public with disabilities to have access
to and use of information and data that is comparable to the access and
use of information and data by employees and members of the public who
do not have disabilities. If these standards impose a hardship on a
funding recipient, a recipient may provide an alternative means to
allow the individual to use the information and data. However, no
recipient will be required to provide information services to a person
with disabilities at any location other than the location at which the
information services is generally provided.
C. Reporting
Grant recipients will be required to submit quarterly progress
reports, comparing actual accomplishments with the goals and objectives
established for the period, explaining why established goals were not
met, and highlighting any problems, delays, or adverse conditions that
materially impaired the ability to meet the objectives of the awards.
VII. Agency Contact
For further information about this NOFA or application
requirements, applicants should contact HUD Headquarters, Program
Support Division, at (202) 708-0317 (this is not a toll-free number).
Persons with hearing or speech impairments may access any of these
numbers via (TTY) by calling the toll-free Federal Information Relay
Service at (800) 877-8339. For technical help with the electronic
submission procedure, applicants may email support@grants.gov or call
(800) 518-4726 ((800) 518-GRANTS). The Grants.gov Customer Support
Center is open from 7 a.m. to 9 p.m. eastern time.
VIII. Other Information
A. Federalism, Executive Order 13132. This notice does not have
federalism implications and does not impose substantial direct
compliance costs on state and local governments or preempt state law
within the meaning of Executive Order 13132 (entitled ``Federalism'').
B. Section 102 of the HUD Reform Act, Documentation and Public
Access Requirements. Section 102 of the Department of Housing and Urban
Development Reform Act of 1989 (42 U.S.C. 3545) (HUD Reform Act) and
the regulations codified at 24 CFR part 4, subpart A, contain a number
of provisions that are designed to ensure greater accountability and
integrity in the provision of certain types of assistance administered
by HUD. On January 14, 1992, HUD published a notice that also provides
information on the implementation of Section 102 (57 FR 1942). The
documentation, public access, and disclosure requirements of Section
102 apply to assistance awarded under this NOFA as follows:
1. Documentation. HUD will ensure that documentation and other
information regarding each application submitted pursuant to this NOFA
are sufficient to indicate the basis upon which assistance was provided
or denied. This material, including any
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letters of support, will be made available for public inspection for a
five-year period beginning not less than 30 days after the award of the
assistance. Material will be made available in accordance with the
Freedom of Information Act (5 U.S.C. 552) and HUD's implementing
regulations (24 CFR part 15).
2. Debriefing. For a period of at least 120 days, beginning 30 days
after the awards for assistance are publicly announced, HUD will
provide a debriefing to a requesting applicant a debriefing related to
its application. All debriefing requests must be made in writing or by
email by the authorized official whose signature appears on the SF-424
or his or her successor in office, and submitted to the person or
organization identified as the Contact under the section entitled
``Agency Contact.'' Information provided during a debriefing will
include, at a minimum, the final score the applicant received for each
rating factor, final evaluator comments for each rating factor, and the
final assessment indicating the basis upon which assistance was
provided or denied.
3. Disclosures. HUD will make available to the public for five
years all applicant disclosure reports (HUD Form 2880) submitted in
connection with this NOFA. Update reports (also reported on HUD Form
2880) will be made available along with the applicant disclosure
reports, but in no case for a period of less than three years. All
reports, both applicant disclosures and updates, will be made available
in accordance with the Freedom of Information Act (5 U.S.C. 552) and
HUD's implementing regulations (24 CFR part 15).
4. Publication of Recipients of HUD Funding. HUD will publish a
notice in the Federal Register to notify the public of all decisions
made by the Department to provide: a. Assistance subject to Section
102(a) of the HUD Reform Act; and
b. Assistance provided through grants or cooperative agreements on
a discretionary (non-formula, non-demand) basis, but that is not
provided on the basis of a competition.
C. Section 103 of the HUD Reform Act. HUD's regulations
implementing Section 103 of the Department of Housing and Urban
Development Reform Act of 1989 (42 U.S.C. 3537a), codified at 24 CFR
part 4, subpart B, apply to this funding competition. The regulations
continue to apply until the announcement of the selection of successful
applicants. HUD employees involved in the review of applications and in
the making of funding decisions are limited by the regulations in
providing advance information to any person (other than an authorized
employee of HUD) concerning funding decisions or from otherwise giving
any applicant an unfair competitive advantage. Persons who apply for
assistance in this competition should confine their inquiries to the
subject areas permitted under 24 CFR part 4.
Applicants or employees who have ethics-related questions should
contact the HUD Ethics Law Division at (202) 708-3815. (This is not a
toll-free number.) HUD employees who have specific program questions
should contact the appropriate field office counsel or Headquarters
counsel for the program to which the question pertains.
D. Paperwork Reduction Act Statement. The information collection
requirements contained in this NOFA have been approved by the Office of
Management and Budget (OMB), under the Paperwork Reduction Act of 1995
(44 U.S.C. 3501-3520) and assigned OMB Control Number 2502-0261. An
agency may not conduct or sponsor, and a person is not required to
respond to, a collection of information unless the collection displays
a valid control number.
E. Authority. HUD's Housing Counseling Program, and the training of
this NOFA are authorized by Section 106 of the Housing and Urban
Development Act of 1968 (12 U.S.C. 1701x), and is generally governed by
HUD Handbook 7610.1, REV-4, CHG-1, dated October 27, 1997.
Dated: April 22, 2004.
Sean Cassidy,
General Deputy Assistant Secretary for Housing.
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[FR Doc. 04-10716 Filed 5-11-04; 8:45 am]
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