Records Management Presentation:
Slides of Lewis J. Bellardo, March 18, 2004
Slide 1
Re-designing NARA’s .Records Management Program Lewis J. Bellardo Deputy Archivist of the United StatesSlide 2
The Vision Ensuring Ready Access to Records that Document:Rights of American citizens Actions of Federal officials The national experience
Slide 3
Chart of the Records UniverseSlide 4
The Redesign ChallengeAdjust a paper based system to meet the growing volume of electronic records. Realign tools, strategies, and techniques to meet changing customer needs.
Slide 5
Flow chart of the old modelSlide 6
Flow chart of the current situationSlide 7
Flowchart of a possible futureSlide 8
The Goals:Federal agencies can economically and effectively create and manage records necessary to meet business needs Records are kept long enough to protect rights and assure accountability, and Records of archival value are preserved and made available for future generations.
Slide 9
The Underlying PrincipleCreate mutually supporting relationships that advance: agency missions effective records management
Slide 10
Flowchart of a proposed e-record model.Slide 11
Nine strategies:Mutually supporting relationships with agencies that advance agency missions and effective records management.
Demonstrate that effective records management adds value to business processes.
There is no one level to which records must be managed.
Agencies may choose a variety of means to manage their records.
Slide 12
NARA will focus on trustworthy records and concepts in ISO 15489 (Records Management):Authenticity
Reliability
Integrity
Usability
NARA will focus on accountability, protection of rights, and documentation of national experience.
Slide 13
NARA will prioritize based on rights and accountability; archival value; and risk to records.NARA will partner with other agencies to develop, adapt, or adopt products and practices that support good records management.
NARA will provide leadership, in partnership with other key stakeholders, to focus agency attention on electronic records needs.
Slide 14
25 Tactics to Carry Out Strategies and Achieve Records Management GoalsCommunications
Guidance and Training
Assistance to Agencies
Oversight
Business Process Reengineering
Records Management Tools
Scheduling and Appraisal
Records Center and Archival Activities
Slide 15
RMI Initiatives - Current Areas of FocusResource allocation
Flexible scheduling and GRS
Custody and appraisal policies
Guidance and training
Direct assistance
Advocacy
Oversight
E-Records storage and accessioning
Transfer formats
Slide 16
FY 2004 National ProjectsAOUSC
BIA
DHS
E-Systems
Interagency Fire
NASA
Science Records
Slide 17
SummaryThe records management redesign:
Mutually supporting relationships
Established priorities
Flexible and modular
Slide 18
Questions?For more information: http://www.archives.gov/records_management/initiatives/ strategic_directions.html
For questions or comments:
Susan Cummings 301-837-1636
susan.cummings@nara.gov
