Electronic Records Services
Federal Records Center, Fort Worth, Texas
The Federal Records Center Program is renowned for the record center services it provides. For decades over 100 agencies within the Southwest Region have trusted us to securely store and promptly retrieve their paper records.
The Fort Worth Federal Records Center continues that traditon by now offering top-quality storage and services for Federal electronic records.
The services include:
- Electronic Media Storage (Vault Storage)
- Digital Imaging Services (Scanning)
- Secure Media Shredding
- Smart Scan Electronic Delivery Service (Electronic Reference)
- Micrographic Services
The Electronic Records Vault (ERV) provides the ideal storage environment for all kinds of Federal e-records, from backup tapes of your agency's day-to-day records to your most critical electronic vital records. The ERV features the following:
- Secure, limited-access storage for a diverse array of media types, including backup tapes, CDs, and DVDs
- Around-the-clock security monitoring
- Non-aqueous fire suppression system
- Temperature and humidity controls to protect sensitive media
- Slotted storage shelving for individual tracking of media
- Electronic media box storage available for frequently rotated media
- Barcoding and tracking with specialized vault software
The ERV complies with all Federal regulations regarding the storage of electronic records, and is open to serve agencies in all regions of the U.S. We can even provide same-day or overnight delivery of e-media transfers and reference requests.
We are very excited about offering this service to our government customer agencies.
The National Archives and Records Administration (NARA) knows records and we believe we can offer agencies a quality product at a competitive price.
We have long considered our move into E-services a natural transition. It was a logical extension to the existing microfilm lab the we have operated for many years. Furthermore, agencies have increasingly been asking us to offer production scanning and other related E-services.
Our proven history in the successful imaging od documents can now be expanded inot the digital side of document conversion.
Our Digital Imaging Lab currently offers a wide range of products and services. We are able to scan in black & white, grayscale, color, and we can image both new and older documents; flat pages and/or bound volumes.
The following are examples of formats we are currently able to digitize:
- Bound volumes using a book scanner
- Standard size paper
- Card size material
- Photos
- 35mm slides
Our Digital Imaging Lab is able to produce digitized records in the following formats:
- PDF (image), which allows you to distribute or print on demand
- Text, which allows you to open the file in Word or a text editor
- HTML file, allows you to upload the information directly on a website
- Excel spreadsheet format
- XML format
The Fort Worth Federal Records Center takes a comprehensive approach to helping you manage the entire life cycle of your agency's electronic records. Our media shredders can thoroughly destroy a wide range of media formats, ensuring that no confidential, classified, personally identifiable, or privacy protected information is left unprotected for unauthorized use.
Features of this service include:
- Secure destruction of CDs, DVDs, diskettes, magnetic tapes, cartridges, microfilm, etc.
- Proper disposition of "confetti-like" shredded residue
- Shredder meets NSA specifications for High Security Disintegrators (NSA/CSS 02-02) and Optical Media Destruction Devices (NSA/CSS 04-02)
- Certified witnessed disposal by FRC staff and/or your agency's representative
- Shredding available to "3/32"
SmartScan Electronic Delivery Service
Get same day electronic delivery of your records with the SmartScan service. Your reference request is researched, scanned by our records center staff and e-mailed that same business day directly to your computer in Adobe Portable Document Format (PDF). SmartScan eliminates outbound and return shipping costs, and is therefore ideal for both small jobs and urgent requests.
The Fort Worth Federal Records Center provides the only national micrographic operation within the Federal Records Center Program. We offer a wide range of reimbursable micrographic services to fit your agency needs. More information and free cost estimates are available.
Contacts:
More information is available on all General Reference Services from Aladdin El-Haraty by e-mail or
telephone at 817-551-2033.
