Child Care and Development Fund, Using the ACF-801 Data Assessment Reports
Technical Bulletin #9r, revised February 2007
Using the ACF-801 Data Assessment Reports (Download in Word and PDF.)
I. Introduction |
Section II: Overview of the CCBIS Data Check Process |
Section III: The Summary Report |
Section IV: The Detail Report |
Section V: Summary and Conclusions
I. Introduction
This Technical Bulletin describes how to use the Summary Data Assessment Report (Summary Report), and the Detail Data Assessment Report (Detail Report). States and Territories automatically receive these two reports after their ACF-801 case-level data has been submitted to the Child Care Bureau and has been processed in the Child Care Bureau Information System (CCBIS).1
The Summary and Detail Reports assist States and Territories in correcting data submissions by providing information about submission errors as a whole, as well as about individual case records. The data submitted will be reported to Congress by the Secretary of the Department of Health and Human Services, used in national child care research, and may serve as the basis for programmatic decisions at the Federal and State level. Thus, it is important that State and Territory data be accurate and complete.
The remainder of this Bulletin is organized in the following sections:
Section II: Overview of the CCBIS Data Check Process
Section III: The Summary Report
Part A: File Format Assessment
Part B: Submission Summary
Part C: Data Quality Assessment
Part D: Cross File Checks
Section IV: The Detail Report
Section V: Summary and Conclusions
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1States/Territories submitting data via CONNECT: Direct (C:D) will receive these two reports electronically at the State’s C:D site. The reports must then be forwarded by the data center to the contact at the child care agency responsible for ACF-801 data. (See Technical Bulletin #6r: CONNECT:Direct Procedures for further discussion on setting up this communication link.) In addition, a copy of the Summary Report also is sent via e-mail to the contact at the child care agency identified in the file’s summary record, child care contacts in the ACF Regional Offices and other officials in the Child Care Bureau. 
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