[Code of Federal Regulations] [Title 48, Volume 1] [Revised as of October 1, 2002] From the U.S. Government Printing Office via GPO Access [CITE: 48CFR45] [Page 843-844] TITLE 48--FEDERAL ACQUISITION REGULATIONS SYSTEM CHAPTER 1--FEDERAL ACQUISITION REGULATION PART 45--GOVERNMENT PROPERTY--Table of Contents Subpart 45.6--Reporting, Redistribution, and Disposal of Contractor Inventory 45.608-8 Report of excess personal property (SF 120). (a) This subsection provides instructions for completing SF 120, Report of Excess Personal Property, when reporting contractor inventory in accordance with 45.608-2. (For reporting other agency excess personal property, see 41 CFR 101-43.4901-120-1, Instructions for preparing SF 120). (b) All items on the form are self-explanatory, except as follows: Item 1, Report number. Enter the serial number of the report and any other identifying number or symbol required by the reporting agency. If the report is a correction or withdrawal (complete or partial) of a prior report, the original report number shall be entered, followed by the letter a, b, or c, etc., to identify the number of successive correcting or withdrawing reports. Item 3, Total cost. Enter the total of all amounts shown on the inventory schedules. Item 4, Type of report. Box b--Check if necessary to correct an original report and complete items 1, 2, 3, 4, 5, and 7. Complete the remaining items only to the extent necessary to show the correction. Box c--Check for partial withdrawals of contractor inventory previously reported and complete items 1, 2, 3, 4, 5, and 7. Re-identify in column 18(b) the line items or portions of line items withdrawn. In column 18(e), show the number of units withdrawn. In column 18(g), show the acquisition cost of the units withdrawn. In item 3, enter the total acquisition cost of all items withdrawn. Box d--Check for total withdrawal of contractor inventory previously reported and complete items 1, 2, 3, 4, 5, and 7. Provide explanatory remarks in column 18(b). Item 5, To. Enter the name(s) and address(es) of the screening agencies or the GSA regional office serving the geographic area in which the property is located. Item 6, Appropriation or fund to be reimbursed. No entry shall be made in this item if the net proceeds are to be deposited in the Treasury as miscellaneous receipts (see 45.610-3). However, in exchange/ sale transactions an appropriation number is required. Item 8, Report approved by. Enter signature and title of the Federal official approving report. Item 12, GSA control number. Not to be used by reporting activity. Item 13, FSC group number, if known. If inventory schedules contain multiple FSC groups, insert ``See Inventory Schedules.'' Item 14, Location of property. Enter the name of contractor holding the property and the specific address where the property is located. Item 15, Reimbursement required. Enter X in the block designated ``No.'' Item 16, Agency control number. Leave blank. Item 17, Surplus release date (see 45.608-2). Item 18, Excess property list. Leave blank. Column a, Item number. Leave blank. Column b, Description. Enter the following information: (1) Identification of attached inventory schedules and the number of pages for each schedule. [[Page 844]] (2) The screening completion date (see 45.608-2). (3) The following notation: ``It is imperative that fund appropriations for the transportation of the materials be furnished with the transfer order.'' If, pursuant to 45.608-7, the transferee is responsible for funding, packing, crating, and handling, include this additional notation: ``Fund appropriations for packing, crating, and handling of inventory described herein must also be provided by the transferee.'' (4) Contract number. (5) When reporting motor vehicles in Federal Supply Groups 23, 24, and 38-- (i) In column 18(b), the estimated one-time cost of repairs (parts and labor); and (ii) In column 18(c), a condition code based on the estimated cost of repairs. (c) Columns c through h. Leave blank, except as they are used for 5(ii) above. [48 FR 42392, Sept. 19, 1983, as amended at 54 FR 34756, Aug. 21, 1989; 56 FR 41740, Aug. 22, 1991; 56 FR 67136, Dec. 27, 1991]