[Federal Register: April 12, 1999 (Volume 64, Number 69)] [Notices] [Page 17634-17635] From the Federal Register Online via GPO Access [wais.access.gpo.gov] [DOCID:fr12ap99-59] ----------------------------------------------------------------------- DEPARTMENT OF DEFENSE Defense Finance and Accounting Service Privacy Act of 1974; System of Records AGENCY: Defense Finance and Accounting Service, DoD. ACTION: Notice of a system of records. ----------------------------------------------------------------------- SUMMARY: The Defense Finance and Accounting Service proposes to add a system of records notice to its inventory of record systems subject to the Privacy Act of 1974, (5 U.S.C. 552a), as amended. DATES: This action will be effective without further notice on May 12, 1999, unless comments are received that would result in a contrary determination. ADDRESSES: Privacy Act Officer, Defense Finance and Accounting Service, 1931 Jefferson Davis Highway, ATTN: DFAS/PE, Arlington, VA 22240-5291. FOR FURTHER INFORMATION CONTACT: Mrs. Pauline E. Korpanty at (703) 607- 3743. SUPPLEMENTARY INFORMATION: The complete inventory of Defense Finance and Accounting Service record system notices subject to the Privacy Act of 1974 (5 U.S.C. 552a), as amended, have been published in the Federal Register and are available from the address above. The proposed system report, as required by 5 U.S.C. 552a(r) of the Privacy Act was submitted on March 30, 1999, to the House Committee on Government Reform, the Senate Committee on Governmental Affairs, and the Office of Management and Budget (OMB) pursuant to paragraph 4c of Appendix I to OMB Circular No. A-130, `Federal Agency Responsibilities for Maintaining Records About Individuals,' dated February 8, 1996, (61 FR 6427, February 20, 1996). Dated: April 5, 1999. L.M. BYNUM, Alternate OSD Federal Register Liaison Officer, Department of Defense. T5015c System name: Freedom of Information Act Requests. System Location: Defense Finance and Accounting Service, 1931 Jefferson Davis Highway, Arlington, VA 22240-5291. Defense Finance and Accounting Service - Denver Center, 6760 E. Irvington Place, Denver, CO 80279-5000. Defense Finance and Accounting Service - Indianapolis Center, Indianapolis, IN 46249-0001. Defense Finance and Accounting Service - Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055. Defense Finance and Accounting Service - Kansas City Center, 1500 East 95th Street, Kansas City, MO 64997-0001. Defense Finance and Accounting Service - Columbus Center, 4280 East 5th Avenue, Columbus, OH 43219-1879. Categories of individuals covered by the system: All individuals who have requested documents under the provisions of the Freedom of Information Act (FOIA) (5 U.S.C. 552). Categories of records in the system: Correspondence from the public requesting information under the Freedom of Information Act and the reply, which may include copies of the released record(s), denials, and appeals. Correspondence pertaining to the requests, the information released or withheld, summaries, logs of actions taken, and correspondence from and to other DoD and Federal agencies regarding specific requests of mutual interest. Authority for maintenance of the system: 5 U.S.C. 552, the Freedom of Information Act, as amended, as implemented by DFAS Regulation 5400.7-R. Purpose(s): To control administrative processing of requests for information made under the provisions of the Freedom of Information Act (FOIA), and to record statistics for the annual FOIA report. Routine uses of records maintained in the system, including categories of users and the purpose of such uses: In addition to those disclosures generally permitted under 5 U.S.C. [[Page 17635]] 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows. The `Blanket Routine Uses' published at the beginning of the DFAS compilation of systems of records notices also apply to this system. Policies and practices for storing, retrieving, accessing, retaining, and disposition of records in the system: Storage Paper records in file folders and in automated formats. Retrievability Retrieved by individual's name or by control number assigned to the individual case file. Safeguards As a minimum, records are accessed by person(s) responsible for servicing and authorized to use the record system in performance of their official duties, properly screened and cleared for the need to know. Additionally, at some locations, records are in office buildings protected by guards and controlled through personnel screening and visitor registers. Retention and disposal: Records are retained for a minimum of 2 years; replies to requests for nonexistent records, to requesters who provide inadequate descriptions, and to those who fail to pay agency fees (request not appealed), 2 years; requests appealed, 6 years after final determination by agency; control logs, 6 years, report files, 2 years; administrative files, 2 years, then destroyed. System manager(s) and address: FOIA Officer, Defense Finance and Accounting Service, 1931 Jefferson Davis Highway, Arlington, VA 22240-5291. FOIA Officer, Defense Finance and Accounting Service - Denver Center, 6760 E. Irvington Place, Denver, CO 80279-5000. FOIA Officer, Defense Finance and Accounting Service - Indianapolis Center, Indianapolis, IN 46249-0001. FOIA Officer, Defense Finance and Accounting Service - Cleveland Center, 1240 East Ninth Street, Cleveland, OH 44199-2055. FOIA Officer, Defense Finance and Accounting Service - Kansas City Center, 1500 East 95th Street, Kansas City, MO 64997-0001. FOIA Officer, Defense Finance and Accounting Service - Columbus Center, 4280 East 5th Avenue, Columbus, OH 43219-1879. Notification procedure: Individuals seeking to determine whether information about themselves is contained in this system of records should address written inquiries to the Privacy Act Officer at the appropriate DFAS Center. Individuals should provide full name, current address and telephone number. Record access procedures: Individuals seeking access to information about themselves contained in this system of records should address written inquiries to the Privacy Act Officer at the appropriate DFAS Center. Individuals should provide full name, current address and telephone number. Contesting record procedures: The DFAS rules for accessing records, for contesting contents and appealing initial agency determinations are published in DFAS Regulation 5400.11-R; 32 CFR part 324; or may be obtained from the Privacy Act Officer at any DFAS Center. Record source categories: Information in this system is obtained from requesters, from other federal agencies with collateral interest in a request, and from records which were the subject of requests. Exemptions claimed for the system: None. [FR Doc. 99-8806 Filed 4-9-99; 8:45 am] BILLING CODE 5001-10-F