[Federal Register: April 7, 1999 (Volume 64, Number 66)]
[Notices]               
[Page 16988-16989]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ap99-95]

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DEPARTMENT OF THE INTERIOR

Office of the Secretary

 
Privacy Act of 1974; As Amended; Revisions to the Existing 
Systems of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-35, ``Library Circulation Control System.'' The revisions will 
update the address of the system location and system manager.

EFFECTIVE DATE: These actions will be effective April 7, 1999.

FOR FURTHER INFORMATION CONTACT: Library Contractor COTR, Division of 
Employee and Public Services, National Business Center, U.S. Department 
of the Interior, 1849 C Street NW, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: In this notice, the Department of the 
Interior is amending OS-35, ``Library Circulation Control System,'' to 
update the address of the system location and system manager. 
Accordingly, the Department of the Interior proposes to amend the 
``Library Circulation Control System,'' OS-35 in its entirety to read 
as follows:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-35

SYSTEM NAME:
    Library Circulation Control System--Interior, OS-35.

SYSTEM LOCATION:
    U.S. Department of the Interior Library, 1849 C Street NW, 
Washington, DC 20240.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals borrowing library materials from the Department of the 
Interior library.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Name and identification number of borrower; affiliation of 
borrower; work address and telephone number of borrower, call number 
and due date of items borrowed; other information identifying items 
borrowed.

Authority for maintenance of the system:
    43 U.S.C. 67a. 1456, 1467; 40 U.S.C. 483(b); 44 U.S.C. 3101.

[[Page 16989]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The primary purpose of the system is to control library materials 
borrowed. Disclosures outside the Department of the Interior may be 
made:
    (1) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body when (a) the United States, the Department 
of the Interior, a component of the Department or when represented by 
the Government, an employee of the Department is a party to litigation 
or anticipated litigation or has an interest in such litigation, and 
(b) the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled.
    (2) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.
    (3) To Federal, State, or local agencies that have requested 
information necessary or relevant to the hiring, firing or retention of 
an employee, or the issuance of a security clearance, contract, 
license, grant or other benefit.
    (4) To appropriate Federal, State, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing, implementing or administering a statute, rule, regulation, 
order, license, contract, grant or other agreement, when the disclosing 
agency becomes aware of information indicating a violation or potential 
violation of a statute, regulation, rule, order, license, contract, 
grant or other agreement.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in computer data files.

RETRIEVABILITY:
    Records are retrievable by name or identification number of 
borrower, and by call number, due date, or other information relating 
to items borrowed.

SAFEGUARDS:
    Records are maintained in computer files, within the library, and 
are accessible only by authorized persons. Computers allowing access to 
records are attended constantly during working hours; the library is 
locked after working hours.

RETENTION AND DISPOSAL:
    Records are maintained for two years and then destroyed in 
accordance with instructions contained in the Office of the Secretary 
Administrative Handbook Number 7.

SYSTEM MANAGER(S) AND ADDRESS:
    Library Contractor COTR, Division of Employee and Public Services, 
National Business Center, U.S. Department of the Interior, 1849 C 
Street NW, Washington, DC 20240.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records shall be addressed to 
the System Manager. The request must be in writing, signed by the 
requester, and meet the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for access to records shall be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Individuals borrowing materials from Departmental Library and 
materials borrowed from the Library.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-8556 Filed 4-6-99; 8:45 am]
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