[Federal Register: April 7, 1999 (Volume 64, Number 66)]
[Notices]               
[Page 16987-16988]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ap99-94]

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DEPARTMENT OF THE INTERIOR

Office of the Secretary

 
Privacy Act of 1974; As amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-71, ``Freedom of Information Request Files System.'' The revisions 
will update the system name and number, the routine uses of records in 
the system, the addresses of the system locations and system managers, 
the description of categories of records in the system, the retention 
and disposal statement, and the record source categories.

EFFECTIVE DATE: These actions will be effective on April 7, 1999.

FOR FURTHER INFORMATION CONTACT: Departmental Freedom of Information 
Act Officer, Office of Information Resources Management, MS-5312 MIB, 
1849 C Street NW., Washington, DC 20240.

SUPPLEMENTARY INFORMATION: In this notice, the Department of the 
Interior is amending the system notice for OS-71, ``Freedom of 
Information Request Files System,'' to more accurately describe the 
Department-wide scope of the system of records and to more accurately 
identify the categories of records in the system; to update the routine 
uses of the data in the system to include disclosures to debt 
collection agencies, disclosures to other Federal agencies as required 
in performance of official duties in support of functions compatible 
with the collection of the data, and disclosures to a consumer 
reporting agency; to update the retention and disposal statement to 
reflect the current authority for retention; and to update the 
addresses of the system locations and system managers. Accordingly, the 
Department of the Interior proposes to amend the ``Freedom of 
Information Act Request Files System, OS-71'' in its entirety to read 
as follows:
Sue Ellen Sloca,
Office of the Secretary, Privacy Act Officer, National Business Center.
INTERIOR/DOI-71

SYSTEM NAME:
    Freedom of Information Act Request Files--Interior, DOI-71.

SYSTEM LOCATION:
    (1) U.S. Department of the Interior, Office of Information 
Resources Management, MS-5312 MIB, 1849 C Street, NW, Washington, DC 
20240.
    (2) Offices of Freedom of Information Act (FOIA) Officers for each 
of the Department's bureaus. (Consult the Appendix for addresses of 
bureau FOIA Officers.)
    (3) Offices of other officials, nationwide, authorized to receive 
and respond to FOIA requests.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals who have submitted FOIA requests under Department of 
the Interior FOIA procedures.

CATEGORIES OF RECORDS IN THE SYSTEM:
    FOIA requests, responses to FOIA requests, and related records; 
copies of subject documents; records which track the processing of FOIA 
requests and other records pertaining to the administration of the FOIA 
program.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 552.

[[Page 16988]]

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    The primary purposes of the system are:
    (1) To support action on FOIA requests, appeals, and litigation.
    (2) To gather information for management and reporting purposes.
    (3) To administer the FOIA program.
    Disclosure outside the Department of the Interior may be made:
    (1) To other Federal, State, and local agencies with a subject 
matter interest in a request, or an appeal on or litigation of a 
decision on a request.
    (2) To the U.S. Department of Justice or in a proceeding before a 
court or adjudicative body when (a) the United States, the Department 
of the Interior, a component of the Department, or, when represented by 
the Government, an employee of the Department is a party to litigation 
or anticipated litigation or has an interest in such litigation, and 
(b) the Department of the Interior determines that the disclosure is 
relevant or compatible with the purposes for which the records were 
compiled.
    (3) To appropriate Federal, State, local, or foreign agencies 
responsible for investigating or prosecuting a violation or enforcing 
or implementing a statute, rule, regulation, order, or license, when 
the disclosing agency becomes aware of information indicating a 
violation or potential violation of a statute, regulation, rule, order, 
or license.
    (4) To a congressional office in connection with an inquiry an 
individual covered by the system has made to the congressional office.
    (5) To a debt collection agency for the purpose of collecting 
outstanding debts owed to the Department for fees associated with 
processing FOIA requests.
    (6) To an official of another Federal agency to provide information 
needed in the performance of official duties related to reconciling or 
reconstructing data files, in support of the functions for which the 
records were collected and maintained.

DISCLOSURE TO CONSUMER REPORTING AGENCIES:
    Disclosures pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
552a(b)(12), disclosures may be made to a consumer reporting agency as 
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the 
Federal Claims Collection Act of 1966 (31 U.S.C. 371(a)(3)).

Policies and practices for storing, retrieving, accessing, retaining, 
and disposing of records in the system:
STORAGE:
    Records are maintained in manual and electronic format.

Retrievability:
    Records are retrieved by the name of the requester.

Safeguards:
    Records are maintained with safeguards meeting the requirements of 
43 CFR 2.51.

Retention and disposal:
    Records are retained and disposed of in accordance with General 
Records Schedule No. 14, Items 11 and 13, or equivalent items in bureau 
records schedules.

System manager(s) and address:
    (1) Departmental FOIA Officer, U.S. Department of the Interior, 
Office of Information Resources Management, MS-5312 MIB, 1849 C Street, 
NW, Washington, DC 20240.
    (2) Bureau FOIA Officers. (Consult the Appendix for addresses of 
bureau FOIA Officers.)

Notification procedure:
    A request for notification of the existence of records must be 
addressed to the appropriate System Manager. The request must be in 
writing, signed by the requester, and comply with the content 
requirements of 43 CFR 2.60.

Record access procedures:
    A request for access must be addressed to the appropriate System 
Manager. The request must be in writing, signed by the requester, and 
comply with the content requirements of 43 CFR 2.63.

Contesting record procedure:
    A request for an amendment of a record must be addressed to the 
appropriate System Manager. The request must be in writing, signed by 
the requester, and comply with the content requirements of 43 CFR 2.71.

Record source categories:
    Individuals filing FOIA requests; Departmental officials (and 
officials of the Department of Justice) acting on requests, appeals, 
litigation and reporting requirements; and submitters of commercial and 
financial information.

exemptions claimed for the system:
    None.

[FR Doc. 99-8555 Filed 4-6-99; 8:45 am]
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