[Federal Register: April 7, 1999 (Volume 64, Number 66)]
[Notices]               
[Page 16985-16986]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07ap99-92]

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DEPARTMENT OF THE INTERIOR

Office of the Secretary

 
Privacy Act of 1974; As Amended; Revisions to the Existing System 
of Records

AGENCY: Office of the Secretary, Department of the Interior.

ACTION: Proposed revisions to an existing system of records.

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SUMMARY: In accordance with the Privacy Act of 1974, as amended (5 
U.S.C. 552a), the Office of the Secretary is issuing public notice of 
its intent to modify an existing Privacy Act system of records notice, 
OS-86, ``Accounts Receivable.'' The revisions will update the address 
of the system location and system manager.

EFFECTIVE DATE: These actions will be effective April 7, 1999.

FOR FURTHER INFORMATION CONTACT: Chief, Division of Financial 
Management Services, National Business Center, U.S. Department of the 
Interior, 1849 C Street NW, MS-1313 MIB, Washington, DC 20240.

SUPPLEMENTARY INFORMATION: In this notice, the Department of the 
Interior is amending OS-86, ``Accounts Receivable,'' to update the 
address of the system location and system manager. Accordingly, the 
Department of the Interior proposes to amend the ``Accounts 
Receivable,'' OS-86 system notice in its entirety to read:
Sue Ellen Sloca,
Office of the Secretary Privacy Act Officer, National Business Center.
INTERIOR/OS-86

System name:
    Accounts Receivable--Interior, OS-86.

System location:
    Divisional of Financial Management Services, National Business 
Center, U.S. Department of the Interior, 1848 C Street NW, MS-1313 MIB, 
Washington, DC 20240.

Categories of individuals covered by the system:
    Individuals owing money to the Office of the Secretary, including 
employees of the Department, former employees of the Department, 
business firms, institutions, and private citizens.

    Note: Most of the records in this system which are pertain to 
individuals contain information about ``sole proprietorships.'' 
However, some of the records which pertain to individuals also 
contain personal information. Only those records containing personal 
information are subject to the Privacy Act. The manual and automated 
filing systems in which these records are maintained also contain 
records concerning corporations and other business entities or 
organizations. These records, which do not pertain to individuals, 
are not subject to the Privacy Act.

Categories of records in the system:
    Name, address, amount of money owed, basis for inclusion in system 
(including itemization of goods and services received or provided, and/
or overpayments or under payments made by them or provided to them.)

Authority for maintenance of the system:
    (1) U.S.C. 5710-09. (2) FPMR 101-7. (3) Treasury Fiscal 
Requirements Manual. (4) 31 U.S.C. 3711.

[[Page 16986]]

Routine uses of records maintained in the system, including categories 
of users and the purposes of such uses:
    The primary purpose of the system is to bill debtors for amounts 
owed and to follow-up on unpaid debts.
    Disclosure outside the Department of the Interior may be made:
    (1) To the U.S. Department of Justice or to a court or adjudicative 
body with jurisdiction when (a) the United States, the Department of 
the Interior, a component of the Department, or when represented by the 
government, an employee of the Department is a party to litigation or 
anticipated litigation or has an interest in such litigation, and (b) 
the Department of the Interior determines that the disclosure is 
relevant or necessary to the litigation and is compatible with the 
purpose for which the records were compiled.
    (2) To appropriate Federal, state, local or foreign agencies 
responsible for investigating or prosecuting the violation of or for 
enforcing or implementing a statute, rule, regulation, order or license 
when the disclosing agency becomes aware of information indicating a 
violation or potential violation of a statute, rule, regulation, order 
or license.
    (3) To a congressional office in connection with an inquiry an 
individual covered by the system has made to a congressional office.
    (4) To disclose debtor information to the Internal Revenue Service, 
or to another Federal agency or its contractor, solely to aggregate 
information for the Internal Revenue Service, to collect debts owed the 
Federal government through the offset of tax refunds.

disclosure to consumer reporting agencies:
    Disclosure pursuant to 5 U.S.C. 552a(b)(12). Pursuant to 5 U.S.C. 
552a(b)(12), disclosures may be made to a consumer reporting agency as 
defined in the Fair Credit Reporting Act (15 U.S.C. 1681a(f)) or the 
Federal Claims Collection Act of 1966 (31 U.S.C. 3701(a)(3)).

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in manual and electronic form.

RETRIEVABILITY:
    Records are retrieved by appropriation or fund to be credited.

SAFEGUARDS:
    Manual records are stored in a locked room when not in active use. 
Automated records are maintained with safeguards meeting the 
requirements of 43 CFR 2.51 for computerized records.

RETENTION AND DISPOSAL:
    Records are retained and disposed of in accordance with General 
Records Schedule No. 6, Item No. 1.

SYSTEM MANGER(S) AND ADDRESS:
    Chief, Division of Financial Management Services, National Business 
Center, U.S. Department of the Interior, 1848 C Street NW, MS-1313 MIB, 
Washington, DC 20240.

NOTIFICATION PROCEDURES:
    Inquiries regarding the existence of records shall be addressed to 
the System Manager. The request must be in writing, signed by the 
requester, and meet the content requirements of 43 CFR 2.60.

RECORD ACCESS PROCEDURES:
    A request for access to records shall be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the content requirements of 43 CFR 2.63.

CONTESTING RECORD PROCEDURES:
    A request for amendment of records shall be addressed to the System 
Manager. The request must be in writing, signed by the requester, and 
meet the content requirements of 43 CFR 2.71.

RECORD SOURCE CATEGORIES:
    Individuals owing money to the Office of the Secretary and relevant 
accounting records.

EXEMPTIONS CLAIMED FOR THE SYSTEM:
    None.

[FR Doc. 99-8553 Filed 4-6-99; 8:45 am]
BILLING CODE 4310-RK-M