[Federal Register: December 29, 1999 (Volume 64, Number 249)]
[Notices]               
[Page 73108-73109]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr29de99-148]                         

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OFFICE OF PERSONNEL MANAGEMENT

 
Privacy Act of 1974; Amendment to a System of Records

AGENCY: Office of Personnel Management (OPM).

ACTION: Notice of a new system of records.

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SUMMARY: OPM proposes to add a new system of records to its inventory 
of records systems subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended. This action is necessary to meet the requirements of the 
Privacy Act to publish in the Federal Register notice of the existence 
and character of record systems maintained by the agency (5 
U.S.C.552a(e)(4)).

DATES: The changes will be effective without further notice February 8, 
2000, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send written comments to the Office of Personnel Management, 
ATTN: Mary Beth Smith-Toomey, Office of the Chief Information Officer, 
1900 E Street NW., Room 5415, Washington, DC 20415-7900.

FOR FURTHER INFORMATION CONTACT: Mary Beth Smith-Toomey, (202) 606-
8358.

SUPPLEMENTARY INFORMATION: The photo identification and visitor access 
records system was established to improve security in OPM facilities. 
This system allows the system manager to control and/or monitor access 
to the building and sensitive areas within the building.

Office of Personnel Management.
Janice R. Lachance,
Director.
OPM/INTERNAL-14

SYSTEM NAME:
    Photo Identification and Visitor Access Control Records.

SYSTEM LOCATION:
    U.S. Office of Personnel Management, Office of Contracting and 
Administrative Services, 1900 E Street NW., Washington, DC 20415-7100.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Individuals visiting OPM facilities, OPM employees, contractors, 
and retirees seeking access to OPM facilities and classified records.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Records of individuals visiting OPM and employees, contractors, and 
retirees identification files (including photographs) maintained for 
access purposes.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    Federal Property and Administrative Services of 1949, as amended, 
and 40 U.S.C. 486(c).

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSES OF SUCH USES:
    Routine use 1 of the Prefatory Statement at the beginning of OPM's

[[Page 73109]]

system notices (60 FR 63075, effective January 17, 1996) applies to the 
records maintained within the system. The are no routine uses unique to 
this system of records.

PURPOSE(S):
    OPM will use the records to issue official U.S. Government 
Identification cards to OPM employees and contract employees requiring 
access to OPM building and offices. The records will also be used to 
maintain a record of all holders of identification cards, for renewal 
and recovery of expired cards, and to identify lost or stolen cards.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
    Records are maintained in an automated database.

RETRIEVABILITY:
    By name.

SAFEGUARDS:
    Access is limited to security and guard force personnel. Records 
are stored in guarded security areas.

RETENTION AND DISPOSAL:
    Records are destroyed 3 months after they are returned to the 
issuing office.

SYSTEM MANAGER(S) AND ADDRESS:
    U.S. Office of Personnel Management, Office of Contracting & 
Administrative Services, Facilities Services Division, Security Office, 
Washington, DC 20415-7100.

NOTIFICATION PROCEDURE:
    OPM employees wishing to inquire whether this system of records 
contains information about them should contact the system manager 
indicated. Individuals must furnish their full names for their records 
to be located and identified.

RECORD ACCESS PROCEDURE:
    OPM employees wishing to request access to records about them 
should contact the system manager indicated. Individuals must furnish 
their full names for their records to be located and identified.

CONTESTING RECORD PROCEDURES:
    OPM employees wishing to request amendment of their records should 
contact the system manager indicated. Individuals must furnish their 
full names for their records to be located and identified.

RECORD SOURCE CATEGORIES:
    Information in this system of records is obtained from:
    a. The individual to whom the records pertain.
    b. Information taken from official OPM records.

[FR Doc. 99-33588 Filed 12-28-99; 8:45 am]
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