[Federal Register: October 18, 1999 (Volume 64, Number 200)]
[Notices]               
[Page 56193-56194]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr18oc99-35]                         

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DEPARTMENT OF DEFENSE

Department of the Air Force

 
Privacy Act of 1974; System of Records

AGENCY: Department of the Air Force, DOD.

ACTION: Notice to add a system of records.

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SUMMARY: The Department of the Air Force proposes to add an exempt 
system of records to its inventory of record systems subject to the 
Privacy Act of 1974 (5 U.S.C. 552a), as amended. The exemption is 
intended to increase the value of the system of records, to comply with 
prohibitions against the disclosure of certain kinds of information, 
and to protect the privacy of individuals identified in the system of 
records.

DATES: This action will be effective without further notice on November 
17, 1999, unless comments are received that would result in a contrary 
determination.

ADDRESSES: Send comments to the Air Force Access Programs Manager, 
Headquarters, Air Force Communications and Information Center/ITC, 1250 
Air Force Pentagon, Washington, DC 20330-1250.

FOR FURTHER INFORMATION CONTACT: Mrs. Anne Rollins at (703) 588-6187.

SUPPLEMENTARY INFORMATION: The Defense Logistics Agency notices for 
systems of records subject to the Privacy Act of 1974 (5 U.S.C. 552a), 
as amended, have been published in the Federal Register and are 
available from the address above.
    The proposed system report, as required by 5 U.S.C. 522a(r) of the 
Privacy Act of 1974, as amended, was submitted on September 28, 1999, 
to the House Committee on Government Reform, the Senate Committee on 
Governmental Affairs, and the Office of Management and Budget (OMB) 
pursuit to paragraph 4c of Appendix 1 to OMB Circular No. A-130, 
`Federal Agency Responsibilities for Maintaining Records About 
Individuals,' dated February 8, 1996 (February 20, 1996, 61 FR 6427).
    Dated: October 8, 1999.
L.M. Bynum,
Alternate OSD Federal Register Liaison Officer, Department of Defense.
F036 AF DP G

SYSTEM NAME:
    Military Equal Opportunity and Treatment.

SYSTEM LOCATION:
    Headquarters United States Air Force, headquarters of major 
commands, Numbered Air Forces, field operating agencies, direct 
reporting units; headquarters of combatant commands for which Air Force 
is Executive Agent, and all Air Force installations and units. Official 
mailing addresses are published as an appendix to the Air Force's 
compilation of systems of records notices.

[[Page 56194]]

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM
    Military personnel (and family members), to include the National 
guard and Reserve Forces, and civilian employees who are involved in 
complaints or investigations relating to the Military Equal Opportunity 
and Treatment Program.

CATEGORIES OF RECORDS IN THE SYSTEM:
    Correspondence and records concerning incidents or compliant data, 
endorsements and recommendations, formal and informal complaints of 
unlawful discrimination or sexual harassment, and clarifications/
investigations concerning aspects of equal opportunity.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    10 U.S.C. 8013; Pub. L. 105-85, section 591; AFPD 36-27, `Social 
Actions'; Air Force Instruction 36-2706, Military Equal Opportunity and 
Treatment Program; and E.O. 9397 (SSN).

PURPOSE(S):
    To investigate and resolve complaints of unlawful discrimination 
and sexual harassment under the Military Equal Opportunity and 
Treatment Program, and to maintain records created as a result of 
formal initial filing of allegations, and appeal actions of unlawful 
discrimination because of race, color, religion, sex, or national 
origin.
    To report information as required by the FY 98 National Defense 
Authorization Act, and used as a data source for descriptive 
statistics.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES:
    In addition to those disclosures generally permitted under 5 
U.S.C. 552a(b) of the Privacy Act, these records or information 
contained therein may specifically be disclosed outside the DoD as a 
routine use pursuant to 5 U.S.C. 552a(3) as follows:
    In cases of confirmed sexual harassment, identification of 
complainant and offender will be provided to congressional committees 
as required by the FY 98 National Defense Authorization Act.
    The `Blanket Routine Uses' published at the beginning of the Air 
Force's compilations of systems of records notices apply to this 
system.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING, 
AND DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE
    Paper records in file folders.

RETRIEVABILITY:
    Retrieved by case number, last name, or Social Security Number of 
complainant.

SAFEGUARDS:
    Records are maintained in locked file cabinets, locked desk drawers 
or locked offices. Records are accessed by personnel responsible for 
servicing the records in performance of their official duties who are 
properly screened and cleared for need-to-know.

RETENTION AND DISPOSAL:
    Retained for two years and then destroyed.

SYSTEM MANAGER AND ADDRESS:
    Deputy Chief of Staff for Personnel, Human Resources Division, 
Headquarters United States Air Force, 1040 Air Force Pentagon, 
Washington DC 20330-1040.

NOTIFICATION PROCEDURES:
    Individuals seeking to determine whether this system of records 
contains information on themselves should address written inquires to 
or visit the Human Resources Division, 1040 Air Force Pentagon, 
Washington, DC 20330-1040, or social actions (Military Equal 
Opportunity) offices at Air Force installations. Official mailing 
addresses are published as an appendix to the Air Force's compilation 
of systems of records notice.
    Individuals should provide their full name and proof of identity to 
determine if the system contains a record about him or her.

RECORD ACCESS PROCEDURES:
    Individuals seeking access to records about themselves contained in 
this system should address written requests to the Human Resources 
Division, 1040 Air Force Pentagon, Washington, DC 20330-1040, or social 
actions (Military Equal Opportunity) offices at Air Force 
installations. Official mailing addresses are published as an appendix 
to the Air Force's compilation of systems of records notices.
    Individuals should provide their full name and proof of identity 
such as military identification card or driver's license.

CONTESTING RECORD PROCEDURES:
    The Air Force rules for accessing records, and for contesting 
contents and appealing initial agency determinations are published in 
Air Force Instruction 37-132; 32 CFR part 806b; or may be obtained from 
the system manager.

RECORD SOURCE CATEGORIES:
    Information obtained from the individual, investigative reports, 
witness statements, Air Force records and reports.

EXEMPTION CLAIMED FOR THE SYSTEM:
    Investigatory material compiled for law enforcement purposes may be 
exempt pursuant to 5 U.S.C. 552a(k)(2). However, if an individual is 
denied any right, privilege, or benefit for which he would otherwise be 
entitled by Federal law or for which he would otherwise be entitled by 
Federal law or for which he would otherwise be eligible, as a result of 
the maintenance of such information, the individual will be provided 
access to such information except to the extent that disclosure would 
reveal the identity of a confidential source.
    An exemption rule for this record system has been promulgated in 
accordance with the requirements of 5 U.S.C. 553(b)(1), (2), and (3), 
(c) and (e) and published in 32 CFR part 806b. For additional 
information contact the system manager.

[FR Doc. 99-27068 Filed 10-15-99; 8:45 am]
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