[Federal Register: August 20, 1998 (Volume 63, Number 161)]
[Notices]               
[Page 44657-44658]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr20au98-89]

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MERIT SYSTEMS PROTECTION BOARD

 
Privacy Act of 1974; Proposed New System of Records

AGENCY: Merit Systems Protection Board.

ACTION: Privacy Act of 1974; Notice of New System of Records.

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SUMMARY: As required by the Privacy Act of 1974, 5 U.S.C. 552a, the 
Merit Systems Protection Board (Board) is publishing a notice proposing 
establishment of a new system of records. This new records system is 
the Security Management Records System. These records are used to 
safeguard MSPB personnel and office space, and to document incidents 
where security is breached.

DATES: Comments must be received on or before September 21, 1998. This 
system of records becomes effective as proposed, without further 
notice, on October 19, 1998, unless comments are received which would 
result in a contrary determination. Comments may be mailed to the Merit 
Systems Protection Board, Office of the Clerk of the Board, 1120 
Vermont Avenue, NW., Washington, DC 20419, or faxed to the same address 
on 202-653-7130.
    Electronic mail comments may be sent via the Internet to 
mspb@mspb.gov.

FOR FURTHER INFORMATION CONTACT: Michael H. Hoxie, Office of the Clerk 
of the Board, 202-653-7200.

    Dated: August 17, 1998.
Robert E. Taylor,
Clerk of the Board.
MSPB/INTERNAL-6

SYSTEM NAME:
    Security Management Records

SYSTEM LOCATION:
    Financial and Administrative Management Division, Merit Systems 
Protection Board (MSPB), 1120 Vermont Avenue, NW, Washington, DC 20419.

CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
    Employees of the MSPB, employees of contractors doing business with 
the MSPB, and visitors to MSPB office space.

CATEGORIES OF RECORDS IN THE SYSTEM:
    The system consists of cardkey access logs containing records of 
access of individual employees, contractors and visitors as they move 
about MSPB office space using cardkeys issued by the Board.

AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
    5 U.S.C. 1204.

PURPOSE(S):
    These records are used to safeguard MSPB personnel and office 
space, and to document incidents where security is breached.

ROUTINE USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES 
OF USERS AND THE PURPOSE OF SUCH USES.
    There are no disclosures of this information outside of the MSPB 
for purposes other than those for which the information was collected, 
including use by Federal, state and local law enforcement agencies in 
the event of a violation of law.

POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING 
AND DISPOSING OF RECORDS IN THE SYSTEM: 
STORAGE:
    Records are stored in FAMD on a personal computer with standard 
password access security.

RETRIEVABILITY:
    Records are retrieved by the names of the individuals on whom they 
are maintained, and by automatically assigned control numbers.

SAFEGUARDS:
    Access to these records is limited to persons whose official duties 
require such access. Automated records are protected from unauthorized 
access through password identification procedures and other system-
based protection methods.

RETENTION AND DISPOSAL:
    Records documenting access to office space are retained for 90 days 
and one month's data will be purged leaving 60-days data on the 
computer at any one time. Computer files will be destroyed by deletion.

SYSTEM MANAGER(S) AND ADDRESS:
    Director, Financial and Administrative Management Division, Merit 
Systems Protection Board, 1120 Vermont Avenue, NW, Washington, DC 
20419.

NOTIFICATION PROCEDURES:
    Individuals wishing to inquire whether this system of records 
contains information about them should contact the Clerk of the Board 
and must follow the MSPB Privacy Act regulations at 5 CFR 1205.11 
regarding such inquiries.

RECORD ACCESS PROCEDURES:
    Individuals requesting access to their records should contact the 
Clerk of the Board. Such requests should be addressed to the Clerk of 
the Board, Merit Systems Protection Board, 1120 Vermont Avenue, NW, 
Washington, DC 20419. Requests for access to records must follow the 
MSPB Privacy Act regulations at 5 CFR 1205.11.

CONTESTING RECORD PROCEDURES:
    Individuals requesting amendment of records should write the Clerk 
of the Board. Requests must follow the MSPB Privacy Act regulations at 
5 CFR 1205.21.

[[Page 44658]]

RECORD SOURCE CATEGORIES:
    The individual to whom the information applies; the records 
maintained in the Board's Financial and Administrative Management 
Division.

[FR Doc. 98-22450 Filed 8-19-98; 8:45 am]
BILLING CODE 7400-01-M