[Federal Register: May 7, 2002 (Volume 67, Number 88)]
[Notices]
[Page 30685-30686]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr07my02-58]
[[Page 30685]]
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FEDERAL EMERGENCY MANAGEMENT AGENCY
Privacy Act Systems of Records; Notice of New System of Records
AGENCY: Federal Emergency Management Agency (FEMA).
ACTION: Notice of new system of records.
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SUMMARY: Pursuant to the Privacy Act of 1974 (5 U.S.C. 552a), the
Federal Emergency Management Agency (FEMA) proposes to establish a new
system of records entitled ``Citizen Corps Database Tracking System,
FEMA/VOL-1,'' and proposes routine uses for the new system. Subsections
552a(e)(4) and (11) of title 5, United States Code, provide that the
public be given a 30-day period in which to comment on routine uses.
The Office of Management and Budget (OMB), which has oversight
responsibility under the Act, requires a 40-day period in which to
review the proposed systems. The public, OMB and Congress are invited
to comment on the proposed system of records.
DATES: The proposed system of records will be effective June 21, 2002,
unless comments are received that result in a contrary determination.
ADDRESSES: Submit written comment to Rules Docket Clerk, Federal
Emergency Management Agency, Office of General Counsel, room 840, 500 C
Street SW., Washington, DC 20472, or (e-mail) rules@fema.gov.
FOR FURTHER INFORMATION CONTACT: Edward Broyles at (202) 646-3961.
SUPPLEMENTARY INFORMATION: This new system of records contains
information gathered by the Citizen Corps, which is part of the USA
Freedom Corps established by President George W. Bush under Executive
Order 13254, January 29, 2002. The Corps helps individuals to become
involved in volunteer activities. FEMA is the lead federal agency for
Citizen Corps activities. The Citizen Corps coordinates efforts and
channels information to participating organizations, including the
Community Emergency Response Team, Neighborhood Watch, Volunteers in
Police Service, Medical Reserve Corps, Operation TIPS, and Citizen
Corps Councils.
Dated: April 29, 2002.
Michael D. Brown,
General Counsel.
FEMA/VOL-1
SYSTEM NAME:
Citizen Corps Database.
SECURITY CLASSIFICATION:
Unclassified.
SYSTEM LOCATION:
FEMA Headquarters, Mezzanine Server Room, 500 C Street, SW.,
Washington, DC 20472.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
The system covers those individuals who express an interest in
Citizen Corps programs or activities. Corps programs include Community
Emergency Response Teams, Neighborhood Watch, Volunteers in Police
Service, Medical Reserve Corps, Operation TIPS, and Citizen Corps
Councils.
CATEGORIES OF RECORDS IN THE SYSTEM:
Each file or entry contains an interested individual's name,
mailing address, e-mail address, and Volunteer Program area of
interest. The database contains and tracks names of each individual and
the date of expression of interest, type of interest expressed (e.g.,
Community Emergency Response Team, Neighborhood Watch, Citizen Corps
Councils), and similar information.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301; Section 2, Executive Order 13254, January 29, 2002.
PURPOSE(S):
The Citizens Corps, through its Internet site at
www.citizencorps.gov, allows individuals to indicate their interest in
specific voluntary programs. Information concerning those desired
activities is then disseminated by FEMA to the appropriate organization
for further processing or response. The Citizens Corps coordinates
efforts among several organizations, including the Community Emergency
Response Team, Neighborhood Watch, Volunteers in Police Service,
Medical Reserve Corps, Operation TIPS, and Citizen Corps Councils. In
addition, these entities may express an interest in sharing their
respective contact and similar information with other participants in
these programs.
ROUTINE USE OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF USERS AND THE PURPOSES OF SUCH USES:
Information from this file may be disclosed:
(a) To appropriate Federal, State, or local law enforcement
agencies in connection with actual or potential violation of criminal
or civil laws, statutes, or regulations, or in conjunction with
investigative or litigation responsibilities of the recipient agency;
(b) In a proceeding before a court or adjudicative body before
which FEMA is authorized to appear when any of the following is a party
to litigation or has an interest in litigation and such records are
determined by FEMA to be arguably relevant to the litigation: FEMA or
any of its subdivision; any FEMA employee in his or her official
capacity, or in his or her individual capacity where FEMA agrees to
represent the employee; or the United States where FEMA determines that
the litigation is likely to affect it or any of its subdivisions;
(c) To the USA Freedom Corps, Executive Office of the President;
(d) To organizations or activities that the respondent indicates as
being within the respondent's areas of interest (e.g., Community
Emergency Response Team participation);
(e) To a Member of Congress or staff acting upon the Member's
behalf when the Member or staff requests the information on behalf of
and at the request of the individual who is the subject of the record;
and
(f) To the National Archives and Records Administration and to the
General Services Administration in records management inspections
conducted under the authority of 44 U.S.C. 2904 and 2906.
DISCLOSURE TO CONSUMER REPORTING AGENCIES:
Records in this system are not appropriate for disclosure to
consumer reporting agencies.
POLICIES AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND DISPOSING OF RECORDS IN THE SYSTEM:
Storage:
Computerized records are stored in a database server in a secured
file room.
Retrievability:
Records are retrieved by name, mailing address, e-mail address or
Volunteer Program(s) in which the respondent indicates an interest.
Safeguards:
The Database Administrator controls access to the files. The files
are stored in a secure server room at Agency headquarters. Records are
maintained in accordance with federal computer security standards.
Retention and disposal:
FEMA will submit a request to the National Archives and Records
Administration for disposition authority for this system of records.
The request will recommend a retention period of 120 days and seek
approval for records to be purged from the system after the period.
[[Page 30686]]
SYSTEM MANAGER(S) AND ADDRESS:
Rebecca Rutledge, FEMA Headquarters, Mezzanine Room, 500 C Street
SW, Washington, DC 20472.
NOTIFICATION PROCEDURE:
Same as ``Record access procedures.''
RECORD ACCESS PROCEDURES:
Make all requests for access in writing, and clearly mark letter
and envelope ``Privacy Act Request.'' Clearly indicate name of the
requester, nature of the record sought, approximate dates of the
records, and provide the required verification of identity. Direct all
requests to the system manager identified above, Attention: Freedom of
Information/Privacy Act Officer, and provide a return address for
transmitting the information.
Contesting record procedures:
Direct all requests to contest or amend information to the system
manager in accordance with the procedures outlined above. State clearly
and concisely the information being contested, the reasons for
contesting it, and the proposed amendment to the information sought.
RECORD SOURCE CATEGORIES:
Records are generated by FEMA based on individual responses by
users.
EXEMPTION CLAIMED FOR THE SYSTEM:
None.
[FR Doc. 02-11253 Filed 5-6-02; 8:45 am]
BILLING CODE 6718-32-M