[Federal Register: November 21, 2002 (Volume 67, Number 225)]
[Notices]
[Page 70256-70258]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr21no02-137]
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NATIONAL ARCHIVES AND RECORDS ADMINISTRATION
Records Schedules; Availability and Request for Comments
AGENCY: National Archives and Records Administration (NARA).
ACTION: Notice of availability of proposed records schedules; request
for comments.
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SUMMARY: The National Archives and Records Administration (NARA)
publishes notice at least once monthly of certain Federal agency
requests for records disposition authority (records schedules). Once
approved by NARA, records schedules provide mandatory instructions on
what happens to records when no longer needed for current Government
business. They authorize the preservation of records of continuing
value in the National Archives of the United States and the
destruction, after a specified period, of
[[Page 70257]]
records lacking administrative, legal, research, or other value. Notice
is published for records schedules in which agencies propose to destroy
records not previously authorized for disposal or reduce the retention
period of records already authorized for disposal. NARA invites public
comments on such records schedules, as required by 44 U.S.C. 3303a(a).
DATES: Requests for copies must be received in writing on or before
January 6, 2003. Once the appraisal of the records is completed, NARA
will send a copy of the schedule. NARA staff usually prepare appraisal
memorandums that contain additional information concerning the records
covered by a proposed schedule. These, too, may be requested and will
be provided once the appraisal is completed. Requesters will be given
30 days to submit comments.
ADDRESSES: To request a copy of any records schedule identified in this
notice, write to the Life Cycle Management Division (NWML), National
Archives and Records Administration (NARA), 8601 Adelphi Road, College
Park, MD 20740-6001. Requests also may be transmitted by FAX to 301-
837-3698 or by e-mail to records.mgt@nara.gov. Requesters must cite the
control number, which appears in parentheses after the name of the
agency which submitted the schedule, and must provide a mailing
address. Those who desire appraisal reports should so indicate in their
request.
FOR FURTHER INFORMATION CONTACT: Paul Wester, Director, Life Cycle
Management Division (NWML), National Archives and Records
Administration, 8601 Adelphi Road, College Park, MD 20740-6001.
Telephone: 301-837-1505. E-mail: records.mgt@nara.gov.
SUPPLEMENTARY INFORMATION: Each year Federal agencies create billions
of records on paper, film, magnetic tape, and other media. To control
this accumulation, agency records managers prepare schedules proposing
retention periods for records and submit these schedules for NARA's
approval, using the Standard Form (SF) 115, Request for Records
Disposition Authority. These schedules provide for the timely transfer
into the National Archives of historically valuable records and
authorize the disposal of all other records after the agency no longer
needs them to conduct its business. Some schedules are comprehensive
and cover all the records of an agency or one of its major
subdivisions. Most schedules, however, cover records of only one office
or program or a few series of records. Many of these update previously
approved schedules, and some include records proposed as permanent.
No Federal records are authorized for destruction without the
approval of the Archivist of the United States. This approval is
granted only after a thorough consideration of their administrative use
by the agency of origin, the rights of the Government and of private
persons directly affected by the Government's activities, and whether
or not they have historical or other value.
Besides identifying the Federal agencies and any subdivisions
requesting disposition authority, this public notice lists the
organizational unit(s) accumulating the records or indicates agency-
wide applicability in the case of schedules that cover records that may
be accumulated throughout an agency. This notice provides the control
number assigned to each schedule, the total number of schedule items,
and the number of temporary items (the records proposed for
destruction). It also includes a brief description of the temporary
records. The records schedule itself contains a full description of the
records at the file unit level as well as their disposition. If NARA
staff has prepared an appraisal memorandum for the schedule, it too
includes information about the records. Further information about the
disposition process is available on request.
Schedules Pending
1. Department of Defense, Defense Information Systems Agency (N1-
371-02-8, 7 items, 7 temporary items). Records relating to legal advice
and opinions, litigation proceedings, and nondisclosure agreements with
private industry. Also included are electronic copies of documents
created using electronic mail and word processing.
2. Department of Defense, Defense Logistics Agency (N1-361-03-1, 1
item, 1 temporary item). Electronic records maintained in a system that
is used to track and control requests for facility and administrative
support services and products.
3. Department of Energy, Bonneville Power Administration (N1-305-
03-1, 34 items, 34 temporary items). Records relating to the management
of power assets of the Federal Columbia River Power System. Included
are such files as long-term direction studies, risk management
assessments, budget analyses, investment strategies, meeting minutes,
and research and development studies. Also included are electronic
copies of documents created using electronic mail and word processing.
This schedule authorizes the agency to apply the proposed disposition
instructions to any recordkeeping medium.
4. Department of Justice, Drug Enforcement Administration (N1-170-
03-1, 3 items, 3 temporary items). Inputs, electronic data, and
documentation associated with an electronic system pertaining to the
use of confidential sources.
5. Department of Justice, Criminal Division (N1-60-03-1, 8 items, 6
temporary items). Records of the Office of Enforcement Operations'
Witness Immunity Unit. Included are such records as attorney search
warrants and subpoenas, multi-district agreement requests, and pre-
trial diversions. Also included are electronic copies of documents
created using word processing and electronic mail. Recordkeeping copies
of files relating to the prosecution of previously immunized witnesses
and Dual Prosecution Policy Case Files are proposed as permanent.
6. Federal Emergency Management Agency, Response and Recovery
Directorate (N1-311-01-5, 2 items, 1 temporary item). Electronic copies
of documents created using word processing and electronic mail relating
to the agency's role as chair and coordinator of the Emergency Services
Sector working group of the President's Council on Y2K Conversion.
Recordkeeping copies of these files are proposed for permanent
retention.
7. Federal Energy Regulatory Commission, Office of External Affairs
(N1-138-02-2, 3 items, 3 temporary items). Annual reports of Freedom of
Information Act activities that are submitted directly to the
Department of Justice. Also included are electronic copies of documents
created using electronic mail and word processing.
8. Federal Trade Commission, Office of Information Management and
Dissemination (N1-122-96-1, 4 items, 4 temporary items). Investigative
case files, background materials, and electronic copies of records
created using electronic mail and word processing.
9. Federal Trade Commission, Information and Technology Management
Office (N1-122-96-3, 4 items, 4 temporary items). Consent case files,
including both public and non-public files, and electronic copies of
records created using electronic mail and word processing.
10. Federal Trade Commission, Information and Technology Management
Office (N1-122-96-4, 6 items, 5 temporary items). Docket files,
[[Page 70258]]
including non-public and in camera files, procedural materials not
entered into evidence, and electronic copies of records created using
electronic mail and word processing. Proposed for permanent retention
are recordkeeping copies of public documents that are made part of the
record of each proceeding.
11. Millennial Housing Commission, Agency-wide (N1-220-02-24, 7
items, 2 temporary items). Electronic copies of records created using
electronic mail and word processing pertaining to agency activities.
Recordkeeping copies of such files as surveys, reports, hearing
transcripts, correspondence, meeting minutes, and the commission's web
site are proposed for permanent retention.
12. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-26, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to the commission's Academic Library Survey.
Recordkeeping copies of these files are proposed for permanent
retention.
13. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-27, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to the commission's State Library Agency Survey.
Recordkeeping copies of these files are proposed for permanent
retention.
14. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-28, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to the commission's Library Cooperatives Survey.
Recordkeeping copies of these files are proposed for permanent
retention.
15. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-30, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to the commission's School Library Media Center
Survey. Recordkeeping copies of these files are proposed for permanent
retention.
16. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-31, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to the commission's Public Library Data Survey.
Recordkeeping copies of these files are proposed for permanent
retention.
17. National Commission on Library and Information Science, Library
Statistics Program (N1-220-02-32, 3 items, 2 temporary items).
Electronic copies of records created using electronic mail and word
processing that relate to general program matters. Recordkeeping copies
of these files are proposed for permanent retention.
18. Securities and Exchange Commission, Office of Filings and
Information Services (N1-266-02-1, 3 items, 3 temporary items). Inputs
and master files of the Complaint Handling, Assignment, Response, and
Tracking System, an electronic imaging system used to support and
facilitate the tracking and reporting of complaints from investors. The
system includes such data as investors' names and contact information
and details of how, why, and when a person was defrauded or encountered
problems. Also included are paper documents that have not been imaged.
Significant accusations of securities violations that warrant
investigation become part of an investigative case file; recordkeeping
copies of significant cases were previously approved for permanent
retention.
19. Social Security Administration, Deputy Commissioner for
Finance, Assessment, and Management (N1-47-01-1, 6 items, 6 temporary
items). Inputs, master files, system backups, documentation, and
outputs for the Talking and Listening to Customers Electronic System,
which is used for suggestions, compliments, and complaints received
from agency employees and the public. Also included are electronic
copies of records created using electronic mail and word processing.
Dated: November 14, 2002.
Michael J. Kurtz,
Assistant Archivist for Record Services--Washington, DC.
[FR Doc. 02-29518 Filed 11-20-02; 8:45 am]
BILLING CODE 7515-01-P