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| Summary |
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To support and empower state agency payroll staff members, OSPS offers the following:
- Classroom instruction on using OSPA and on OSPS business processes
- On-line audio/visual presentations on specific processes
- PowerPoint slides from previous classes
- Monthly user forums
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| OSPA User Forums |
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OSPS hosts quarterly user forums to share major application changes and new processes and provide guest speakers on payroll-related issues.
Past forum guest speakers have included representatives from PERS, PEBB, IRS, The Standard Insurance Company, Social Security Administration and many others.
We announce Forum agendas before each meeting in our electronic newsletter, OSPS E-News and the OSPS Training News, published on the first working day of each month. If you miss the announcement, please call the OSPS Helpdesk at (503) 378-6777, we will be happy to fill you in.
We encourage every agency payroll staff member, and fiscal or personnel staff with payroll functions, to join us at each forum.
Location and Time
OSPA User Forums are normally from 1 p.m. to 4 p.m. in the Veterans Affairs auditorium located at 700 Summer St NE in Salem. This venue does not allow food or drink.
Forum Dates
Our OSPA Processing Calendar includes forum dates.
For your convenience upcoming forum dates are:
| Wednesday, November 19, 2008 * |
Wednesday, February 25, 2009 |
| Tuesday, May 19, 2009 |
Thursday, September 17, 2009 |
| Tuesday, November 17, 2009 |
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* This forum will be held in conference rooms A, B and C of the Public Service Building located at 255 Capital St NE, Salem, OR.
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| OSPS Training Newsletter |
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These files are all in (pdf) format.
Past Newsletters:
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| Classroom Instruction |
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How to Register
For the hands-on classes, the computer lab will accommodate 10 students. We require prior registration to ensure that each student will have a computer and security to the OSPA test region.
For seminar style classes, your pre-regisration will ensure there are enough handouts for everyone and that the room will accommodate all of those who wish to attend.
If you're interested in attending training provided by OSPS, please send an e-mail to SCD Registration with the following information:
- Name and date of training (place in subject line)
- Agency Name
- Attendee(s) name
- Phone number and e-mail address
- Supervisor's Name
Please Note: OSPS does not charge for OSPS developed training. However, SCD does pay a rental fee for the computer training rooms; and, the OSPS trainer invests time to prepare for the classes. Beginning July 1, 2007, SCD will charge a $50.00 fee when a student is registered for an OSPS computer-based class and does not cancel 48 hours prior to the class or send a substitute. This fee is included in the 2007-09 Price List of Goods and Services.
Annually, OSPS offers the following classes. For the specific dates for the classes see the OSPS Processing Calendar or the SCD Training Calendar.
OSPA Overview (2 days, 1 month apart)
For staff members who are new to OSPA, this class provides hands-on experience with OSPA and covers resources available on the Internet, OSPA’s relationship with other systems / applications, and the most frequently used screens, such as the PTB1, PTB2, PTD1, PTD2, PTW1, PTW2, P001, P002, P003, P010, P020, P030, P032, P050, P070, P090, P160, P190, P191, P192, and P370.
Processing New Employees in OSPA (1 day)
For staff members who have some experience in OSPA, this hands-on class covers the basic steps in setting up a new hire in OSPA. It also covers the entries for some exceptions, such as PEBB opt out, waive, and domestic partners.
Processing Separating Employees in OSPA (1 day)
For staff members who have some experience in OSPA, this hands-on class covers the basic steps in processing a separating employee due to a resignation, retirement, or death.
Processing Employee Transfers in OSPA (1/2 day)
For staff members who have some experience in OSPA, this hands-on class covers the basic steps in processing an employee that is transferring from one state agency to another. It will provide an overview of the process for both the sending and receiving agencies.
OSPA Reports (length varies)
At least once a year, we will offer a class on a given aspect of OSPA reports. The emphasis may be on Payroll Registers, Exception Reports, Research Tools, reports that require action when received, an overview of the most common OSPA reports, etc. Watch for an announcement through OSPS-News for the current reports class.
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| On-line Training Presentations |
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On-line Training System Requirements
OSPS offers brief on-line, audio/visual presentations through PowerPoint Producer. You may start or stop these presentations at any time during the presentation.
System Requirements
To play the presentation on a computer running the Windows operating system, you need the following:
- Windows 98 or later, or Windows NT 4.0 or later
- Microsoft Windows Media Player 6.4 or later
- Microsoft Internet Explorer 5.0 (or later) or Netscape Navigator 7.0 (or later)
To play the presentation on a computer running the Mac OS X operating system, you need the following:
- Mac OS X v10.2
- Windows Media Player for Mac OS X
- Internet Explorer 5.2.2 (or later) for Mac
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PROCESSING FINAL PAY FOR DECEASED STATE EMPLOYEES
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| Part One: Process Overview |
Play the presentation (Run Time: 21 min.)
(download time with DSL will take approximately 1 -2 minutes and dial-up will take longer.)
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| Part Two: OSPA Entries |
Play the presentation (Run Time: 20 min.)
(download time with DSL will take approximately 1 -2 minutes and dial-up will take longer.) |
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| Previous Training Presentations |
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Following are PowerPoint slides from training presentations made in 2006 and 2007:
Correcting W2s (W2-C) for State Employees (ppt)
This training includes the why, when, and how of requesting a corrected W-2.
Collection of Employee Overpayments (ppt)
This training includes the payroll and accounts receivable process for identifying and collecting employee overpayments.
OSPA Overview (ppt)
This class provides a high level overview of the Oregon State Payroll Application (OSPA), including most OSPA screens.
Processing Employee Transfers (pps)
This covers the basic steps in processing an employee that is transferring from one state agency to another, providing an overview of the process for both the sending and receiving agencies.
Processing Final Pay for Deceased State Employees (ppt)
These are revised slides from the May 2007 OSPS Forum. They provide a high level overview of the process, legal requirements, and OSPA entries for making the final payment to deceased employees.
Processing New Employees in OSPA PT1 (pps)
Covers the basics of setting up an employee who is new to state service in OSPA.
Processing New Employees in OSPA PT2 (pps)
Includes exceptions to the general process for new employees, including PEBB opt out, waive, and domestic partners, returning retirees, and PA entered late.
Processing Separating Employees in OSPA (ppt)
Describes the steps required to enter the changes in OSPA for an employee who is leaving state service.
Unclaimed Property (ppt)
These are the slides from the June 2007 OSPS Forum on the requirements and procedure for processing stale-dated checks. They have been updated for 2008 dates and contact information.
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