Inventory of Proactive Notifications to Grantees 7-11-08

Name of Report or Other Outbound Notification:  Nonviable Vaccine Report
Description: Provides details around returned shipments with reason for return
Source:  Data Warehouse via CDC field assignee
Frequency:  Daily, Weekly, Monthly (recommended) 
Format:  Email-PDF file
Contact:  Lisa Galloway lfg8@cdc.gov 

Name of Report or Other Outbound Notification:  Grantee-Specific Inventory Report
Description: Provides details around grantee-specific inventory; sorted by grantee by vaccine by lot
Source:  Data Warehouse via CDC field assignee
Frequency:  Weekly, Monthly (recommended)
Format:  Email-PDF file
Contact:  Lisa Galloway lfg8@cdc.gov 

Name of Report or Other Outbound Notification:  Daily Shipping Log
Description:  Provides a list of shipments to providers sent daily to the grantee
Source:  McKesson auto generated email
Frequency:  Each day in which orders were shipped the previous day
Format:  Email-Excel file
Contact:  McKesson Specialty Customer Care cdccustomerservice@mckesson.com 

Name of Report or Other Outbound Notification:  Grantee-funded Bulk Order Vaccine Receipt Notification
Description: Signed, dated, and scanned manufacturer packing list for receipt confirmation of grantee-funded bulk purchased vaccine shipped to McKesson
Source:  McKesson Specialty Customer Care 
Frequency:  Within 48 hours of vaccine shipment receipt at McKesson
Format:  Email-PDF file
Contact:  McKesson Specialty Customer Care cdccustomerservice@mckesson.com 

Name of Report or Other Outbound Notification:  Cancelled Order File
Description:  Provides a list of provider orders that were cancelled
Source: McKesson; distributed by CDC
Frequency: Each time orders are cancelled
Format:  Email-Excel file
Contact:  Ken Sharp kls2@cdc.gov  for allocated vaccines; Barbara Laymon bcl8@cdc.gov  for all other vaccines

Name of Report or Other Outbound Notification:  Allocated Vaccine Notification
Description: Provides grantee-specific allocation for applicable vaccines
Source: CDC--specific source depends upon the vaccine
Frequency:  Monthly or more frequently, depending upon the vaccine on allocation and its availability
Source: Email
Contact: Your NCIRD POB Project Officer

Name of Report or Other Outbound Notification:  Spend Plan Monitoring Report
Description: Applies VOFA funding percentages to shipments to track primary and secondary account funds and VFC, 317, and state funds
Source: NCIRD POB RA&M Monitor
Frequency: Monthly, Quarterly, Annually
Source: Email-Excel file
Contact: Your NCIRD POB RA&M Monitor 

Name of Report or Other Outbound Notification:  Replenishment Report
Description: Provides details on number of doses of state funded vaccines that need to be replenished to McKesson 
Source: NCIRD POB RA&M Monitor
Frequency: Monthly
Source: Email-Excel file
Contact:  Your NCIRD POB RA&M Monitor

Name of Report or Other Outbound Notification:  Backorder Report
Description: Provides list of vaccines on backorder
Source:  McKesson Specialty Customer Care 
Frequency: Daily (if no vaccine is on backorder, the file is empty)
Source: Email-PDF file
Contact: McKesson Specialty Customer Care cdccustomerservice@mckesson.com 

Name of Report or Other Outbound Notification:  Failed Vaccine Delivery Notification
Description: Alerts grantee when a delivery gets returned to the warehouse
Source: McKesson Specialty Customer Care 
Frequency: Within two business days of the package(s) being returned to McKesson
Source: Email or phone call
Contact: McKesson Specialty Customer Care cdccustomerservice@mckesson.com 

Name of Report or Other Outbound Notification:  Order Processing Notification
Description: Alerts grantee of the total number of orders processed in the grantee's order package by category:  Bulk Orders, Direct Ship and Provider. Provider orders rejected by CDC or held at CDC are summarized.
Source: VACMAN auto generated email
Frequency: Upon CDC processing grantee's order package
Format: Email-Excel file 
Contact: VACMAN help desk vacman@cdc.gov 

Name of Report or Other Outbound Notification:  Missing Orders Notification
Description: Alerts grantee when there is a break in the sequentially numbered order IDs 
Source: VACMAN auto generated email
Frequency: As required.  (Detection of a break in the sequential order IDs may not be found until two or more successive order packages are received by CDC.)
Format: Email 
Contact: VACMAN help desk vacman@cdc.gov 

Name of Report or Other Outbound Notification:  25 percent of Grantee NIPVAC Quarterly Target Notification
Description: Alerts grantee when NIPVAC primary or secondary account has reached 25 percent of its quarterly target
Source:  NCIRD POB RA&M Monitor
Frequency: The date in which the grantee reaches 25% of its quarterly target
Source: Email or phone call
Contact:  Your NCIRD POB RA&M Monitor

Name of Report or Other Outbound Notification:  Vaccine Orders Held Due to Lack of Funding Notification
Description: Alerts grantee when provider orders are held at CDC due to lack of funding in the grantee's NIPVAC primary or secondary account
Source: NCIRD POB RA&M Monitor
Frequency: The date in which the grantee has depleted the NIPVAC account balance
Source: Email or phone call
Contact: Your NCIRD POB RA&M Monitor

Name of Report or Other Outbound Notification:  Updated Vaccine Contracts (VACCBULK) Notification
Description: Provides grantee an updated vaccine contracts table
Source: VACMAN auto generated email
Frequency: Each time the vaccine contract has a change
Source: Email-Excel file
Contact: VACMAN help desk vacman@cdc.gov 

Name of Report or Other Outbound Notification:  SDN Receipt of Transmission Notification
Description: Acknowledges receipt of the order transmission by SDN
Source: SDN auto generated email
Frequency: Each time a transmission is made via SDN
Source: Email
Contact: SDN help desk cdcsdn@cdc.gov 

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vmbip/downloads/newsletters/ipn-grantees-07-11-08.rtf