Primary Navigation for the CDC Website
CDC en Español

Global Youth Tobacco Survey

Data Release Policy





Section 3—Data Release

Part I

Tabulated Data

CDC sends the initial data file, tables, and fact sheet to the RC for review and use. When these items are sent defines the data's initial release date. After the country approves the fact sheet, the data and tables are sent to the corresponding WHO RO. After the RC has attended a data analysis workshop, the data and tables are sent to WHO HQ. At this point, data are considered final. If changes (e.g., corrections, new tabulations, etc.) are made to the data at any stage, then ALL parties that have previously received the data, tables, and fact sheet must be sent new versions.

Within the first year of approval of the final data, the RCs are encouraged to use their country's data for presentations and publications. CDC, WHO HQ, and WHO ROs agree on the following regarding their own use of approved country data:

  1. For internal dissemination and presentations (e.g., government officials, ministries), external dissemination (e.g., for policy intervention purposes or to NGOs), there are no restrictions on data use.
  2. For external presentations (e.g., professional audiences, professional conferences, and meetings that require abstract submission), the RC must be informed for the first year after approval of the final data.
  3. For publications (e.g., peer-reviewed articles, abstracts, print and web-based reports), the RC must be informed during the first year after approval of the final data.

Any other use of a country's data within the first year requires approval by the RC, CDC, and WHO (HQ and RO).  After one year, the data are open to everyone as a public-use dataset.

Country Fact Sheet

The following are procedures for release of countries' fact sheets: CDC prepares a draft of the country's fact sheet and sends copies to the corresponding country RC and WHO RO at the time the initial data are sent to the RC. RCs have one month to review and revise the draft fact sheet and to submit the draft to the government. RCs then return the final fact sheet to the corresponding WHO RO. Within one month, the RC should obtain official government agreement to release the fact sheet on applicable Web sites (CDC, HQ, regions).  If an RO has not heard from the RC by one month after the initial data release, then the RO may contact the country directly to obtain approval for release of the fact sheet on the Web sites. The maximum time to release on Web sites is two months. Copies of the final fact sheet are sent to WHO HQ and, when applicable, to associate partners. The final version is subsequently uploaded onto the Web sites of CDC, WHO HQ, the corresponding WHO RO, and the country (when applicable).

Country Report

The draft report of a country should be available, preferably, at the end of the data analysis workshop attended by the RC or, at the latest, within three months after that workshop. The final country report must be completed within four months of the data analysis workshop attended by the RC. When the country report is final, the corresponding WHO RO should obtain official government agreement to release the report on applicable Web sites (CDC, HQ, regions). Copies of the final country report are sent to HQ and, when applicable, to associate partners. The final version is subsequently uploaded onto the Web sites of CDC, WHO HQ, the corresponding WHO RO, and the country (when applicable).  If the RC does not complete the draft report within four months of the data analysis workshop, then the RO will contact the government to attempt to obtain the draft. If necessary, a new country RC may have to be selected to complete the draft. If the RC does not complete the final report within four months of the data analysis workshop and if a draft report is available, then the RO will contact the government to obtain its agreement to review and finalize the draft report. If the RC does not grant permission to put the country's report on the Web sites, then the RO will contact the government to obtain its agreement to post that report on the Web sites. If the country does not grant permission, then the country's report will not be posted.

Press Releases

Press releases are issued at the discretion of the country, CDC, and WHO. These entities can generate such publicity at any time after the data files and fact sheets are available. Any organization issuing a press release should inform the country, CDC, and WHO of the event.

Country Articles

The country coordinators can initiate the writing of articles on any specific topic with a view to publication in peer-reviewed or other journals. The country coordinators may seek collaboration with the partnering agencies in preparing articles, and they will decide which individuals to credit and the sequence of authors' names in published articles. Funding and technical support from WHO, the regional and country offices, and CDC should be appropriately acknowledged in any such publication.

Presentations

To facilitate presentations at conferences incorporating the data from GYTS, the fact sheets for each site have been placed on the GYTS Web site.  The fact sheets provide extensive information that can be used in any scientific presentation on the condition that appropriate credits are provided.  If any new information is included from the data file, then the procedure established for cross-country papers needs to be followed.

Cross-Country Articles

Before data are released, a GYTS collaborative group may write a cross-country article.  The composition of the group can vary depending on the topic, the persons taking the lead in performing the analysis, and the countries included in the analysis. The group should include all country coordinators whose data are being included, GYTS coordinating officials from WHO, the regional and country offices, and the technical GYTS-related personnel at CDC, and the associate partners. The group may also add other experts according to the topic and the need.  Cross-country articles are those written by the GYTS collaborative group before the data are released publicly.  A draft of the article should be circulated to all members of the GYTS collaborative group and any others deemed appropriate.

WHO or CDC Logo

According to WHO and CDC regulations and policies, the use of the name and emblem of WHO or CDC by national governments, research coordinators, national sponsors, or any other entities when publishing or presenting GYTS data requires explicit permission from WHO or CDC. Noted that the use of the name and emblem of WHO [or CDC] by third parties is strictly regulated and is normally not allowed other than in the case of a joint publication with WHO [or CDC].

Return to Top

Part II

Raw Data or Non-Tabulated Data

Below are four specific issues defining external data release:

  1. What products to release
  2. What data to release
  3. When to release the products and data
  4. How to release the products and data

1. What products to release

The following will be released:

2. What data to release

All tobacco-related data and STRATA, PSU, and FWEIGHT will be released. Countries can ask that specific variables be omitted.

For additional information or country-specific information, the partners will refer requests to the respective ROs.

3. When to release the products and data

Data will be released one year after country RCs receive final data from CDC.

4. How to release the products and data

First, each person requesting GYTS data must complete the GYTS dataset registration form online. This form is meant to track users of the data—it is not intended for approval.

Second, after the form has been submitted online users will have access to the data.

GYTS — Global Youth Tobacco Survey

The GYTS is a collaborative project of the Centers for Disease Control and Prevention (CDC), The World Health Organization (WHO), and the Canadian Public Health Association (CPHA)

The GYTS dataset application requires registration to view the GYTS datasets. The registration form asks each person to identify the GYTS topic or topics of interest, it also asks for contact details (Institute, Street, State, City, Zip/Postal Code and Country). This data will be stored at CDC. However, ownership of user-supplied data remains with the user. CDC does not own user-supplied data. CDC's purpose in collecting this data is for use by the World Health Organization (WHO) Region tobacco control focal points, as contact information for those in their region who have special interest in specified tobacco topics.

Once users have completed and submitted the registration form, they will have access to the datasets by logging in at http://apps.nccd.cdc.gov/GYTSDataSets/.

Should you have any queries, please e-mail
tobaccoinfo@cdc.gov

Acknowledgments

All publications using GYTS data must contain the following acknowledgment and disclaimer:

"The GYTS is a collaborative project of WHO/CDC/participating countries [also include Associate Partners when data are used from countries in which they were involved].  Analyses of GYTS data are not necessarily endorsed by the WHO/CDC/participating countries."

Accuracy

The GYTS partners do not warrant that the information contained in your publication is complete and correct and shall not be liable for any damages incurred as a result of its use.




Return to Top

 

Page last reviewed 03/12/2007
Page last modified 03/12/2007