GNSA 24
System name:
NSA/CSS Pre-Publication Review Records. (February 13, 2008, 73 FR 8297).
System location:
National Security Agency/Central Security Service,
Categories of
individuals covered by the system:
Current and former NSA/CSS employee, advisor, military assignee, or Agency contractor; other authors obligated to submit writings or oral presentations for pre-publication review; and individuals involved in pre-publication review.
Categories of records
in the system:
Individual’s full name, home telephone number,
address, employment history, and possibly level of Education (type of degree), manuscripts
and other writings submitted for pre-publication review, correspondence on pre-publication
requests and appeals, and resumes.
Authority for
maintenance of the system:
National
Security Agency Act of 1959, as amended, 50 U.S.C. 402 note (Pub. L. 86‑36),
50 U.S.C 403 (Pub. L. 80‑253); 44 U.S.C. 3101; E.O. 12333; E.O. 12958;
E.O. 12968; DoD Directive 5100.20, The National Security Agency and the Central
Security Service; DoD Directive 5230.09, Clearance of DoD Information for
Public Release; DoDI 5230.29, Security and Policy Review of DoD Information for
Public Release; and NSA/CSS Policy 1-30, Review of NSA/CSS Information for
Public Dissemination.
Purpose(s):
To maintain records relating to the pre-publication review of official NSA/CSS information intended for public dissemination.
Routine uses of
records maintained in the system, including categories of users and the
purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
To Federal agencies involved in a classification review of information containing National Security Agency as well as other agency and/or government information.
The DoD `Blanket Routine Uses’ published at the beginning of the NSA/CSS’s compilation of record systems also apply to this record system.
Policies and
practices for storing, retrieving, accessing, retaining, and disposing of
records in the system:
Storage:
Paper records in file folders and electronic media.
Retrievability:
Individual’s name, title of the pre-publication document, and the case number assigned to the FOIA request.
Safeguards:
Secured by a series of guarded pedestrian gates and checkpoints. Access to facilities is limited to security-cleared personnel and escorted visitors only. With the facilities themselves, access to paper and computer printouts are controlled by limited-access facilities and lockable containers. Access to electronic means is controlled by computer password protection.
Retention and
disposal:
Records are permanently retained and will be transferred to the NSA/CSS Archives when no longer needed for operations.
System manager(s) and
address:
Director of Policy, National Security Agency/Central
Security Service,
Notification
procedure:
Individuals seeking to determine if records about themselves
are contained in this record system should address written inquiries to the
Director of Policy, National Security Agency/Central Security Service,
Written inquires should include individual’s full name, address, and telephone number.
Record access
procedures:
Individuals seeking access to records about themselves
contained in this record system should address written inquiries to the Deputy
Director of Policy, National Security Agency/Central Security Service,
Written inquires should include individual’s full name, address, and telephone number.
Contesting record
procedures:
The NSA/CSS rules for contesting contents and appealing initial determinations are published at 32 CFR part 322 or may be obtained by written request addressed to the Chief, Office of Policy, National Security Agency/Central Security Service, Ft. George G. Meade, MD 20755-6000.
Record source categories:
Individuals and other NSA personnel involved in the publications review process.
Exemptions claimed
for the system:
None.