April 1999 Volume 37 Number 2 |
Assessing Your Collaboration: A Self Evaluation ToolLynne M. Borden
Daniel F. Perkins
Many individuals and groups recommend working together to form strong problem-solving collaborative relationships to improve the present status and future well-being of children, families, and the communities in which they live (Carnegie Council on Adolescent Development, 1992, 1995; Dryfoos, 1990, 1994; Lerner & Simon, 1998). Moreover, many local, state, and federal children, youth, and family initiatives now require collaboration among multiple sectors (Borden, 1998). Presently, Extension professionals and community groups are working collaboratively to develop innovative solutions to promote positive development in children, youth and families. Effective collaborations are able to generate positive outcomes for the audiences they serve. Collaboration is defined as "a process through which parties who see different aspects of a problem [or issue] can constructively explore their differences and search for solutions that go beyond their own limited vision of what is possible" (Gray, 1989, p. 5). Many scholars have suggested that there are key features involved in the collaborative process. For instance, Ash (1989) emphasize the idea of specific factors underlying characteristics of inter-organizational relations; other scholars (Caplan, 1988; DelPizzo, 1990; Kull, 1991) focus on central features or salient themes of partnership arrangements. Still others outline strategies that can assist collaborators when facing challenges and difficulties (Gomez, 1990; Otterbourg & Timpane, 1986). Recently, other scholars have identified common factors and characteristics influencing the collaborative process. For example in their comprehensive review of collaborative factors, Hogue, Parkins, Clark, Bergstrum, and Slinski (1995) from the National Network for Collaboration identified specific factors, such as leadership, communication, community development, and sustainability. In an empirical study, Keith et al. (1993) identified five major characteristics: leadership, unity, communication, participation by citizens, and informal organizations, and successful accomplishments. Borden (1997) has identified four factors: internal communication, external communication, membership, and goal setting. Given the importance of these factors, a self-evaluation tool was developed to assist existing and forming groups. The tool is a self-assessment exercise allowing groups to rate their collaboration on key factors. Key factors examined here include goals, communication, sustainability, evaluation, political climate, resources, catalysts, policies/laws/regulations, history, connectedness, leadership, community development, and understanding community. With this tool, collaborative groups identified strong factors and challenging factors, that is, factors that need to be worked on. The identification of the challenge factors facing the group can assist in the development of strategies to address these issues, thus allowing the group to move forward and accomplish their goals. In all cases, the self-evaluation tool can be used to strengthen the collaborative group. The following is a description of the Collaboration Check-list. A Collaboration Checklist Each of the following factors influences the collaborative process. After reading a brief description for each of the areas place an X in the box (see Figure 1) that best reflects your opinion of how your collaboration is functioning in each of the areas using the following scale: 1 = Strongly Disagree, 2 Disagree, 3 = Neither Agree or Disagree, 4 = Agree, and 5 = Strongly Agree. Each of the factors are identified and defined:
Figure 1
Identifying the collaboration's strengths and challenges assists the collaboration in determining the best course of action to achieve its identified goals. For example, if the group scores from 0-30 the collaborations has many components that comprise a successful collaboration. There are goals, working members, and strong leadership. If the collaborative group scores between 31-48 the group has some of the factors; however, there is some need to develop the inter-workings of the group. The group may need to determine new ways of working together. However, if the group scores between 49-65 the group may wish to refocus their goals and leadership. Establishing a group's strengths and challenges can serve as a springboard to building a more effective collaborative group. References Ash, A. (1989). Inter-organizational relations and effectiveness in school business collaborations. Dissertation Abstracts International, 51, 347- A. Borden, L. M. (1998). Community collaborations: Addressing social issues from a community perspective. Manuscript submitted for publication. Borden, L. M. (1997). Community collaboration: When the whole is greater than the sum of parts. Unpublished doctoral dissertation, University of Illinois, Urbana-Champaign, Illinois. Caplan, J. (1989). Public school and private university collaboration: A process for effecting change (Doctoral Dissertation, University of Pennsylvania, Philadelphia, 1987). Dissertation Abstracts International, 51, 3035-A. Carnegie Council on Adolescent Development. (1992). A matter of time: Risk and opportunity in the nonschool hours. New York: Carnegie Corporation. Carnegie Council on Adolescent Development. (1995). Great transitions: Preparing adolescents for a new century. New York: Carnegie Corporation. DelPizzo, M. (1990). A naturalistic study of the salient themes of a school/business collaborations (Doctoral Dissertation, West Virginia University, Morgantown). Dissertation abstracts international, 51, 3035-A. Dryfoos, J. G. (1990). Adolescents at risk: Prevalence and prevention. New York: Oxford University Press. Dryfoos, J. G. (1994). Full service schools: A revolution in health and social services for children, youth and families. San Francisco: Josses-Bass. Gomez, M. N. (1990). To advance learning: A handbook on developing K12 post secondary partnerships. Irvine, CA: University Press of America. Gray, B. (1989). Collaborating. San Francisco, CA: Josses-Bass Hogue, T., Perkins, D., Clark, R., Bergstrum, A., Slinski, M., & Associates (1995). Collaboration framework: Addressing community capacity. Columbus, OH: National Network for Collaboration. Keith, J. G., Perkins, D. F., Zhou, Z., Clifford, M. C., Gilmore, B., & Townsend, M. Z. (1993). Building and maintaining community coalitions on behalf of children, youth and families. Michigan Agricultural Experiment Station Research Report (529). East Lansing, MI: Institute for Children, Youth, and Families. Kull, J. A., and Associates (1991). Models of collaborative supervision involving teacher educators and school personnel in new roles and activities via supervisory teams. Paper presented at the Annual Meeting of the American Educational Research Association, Chicago. Lerner, R. M., & Simon, L. A. K. (1998). The new American university: Challenges and options. In R. M. Lerner and L. A. K. Simon (Eds.), University-community collaborations for the twenty-first century: Outreach scholarship for youth and families. New York: Garland. Otterburg, S., & Timpane, M. (1996). Collaborations and schools. In P. Davis (Ed.), Public-private collaborations: Improving urban life. New York: The Academy of Political Science.
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