In response to the survey conducted in April, 85 agencies reported on steps they have taken to prepare for natural and man-made emergencies. The 85 included all 15 cabinet level departments as well as 8 additional agencies that participate in the President's Management Council (PMC).
The results reflect very high levels of emergency preparation by those surveyed. The 2005 survey results show significant year-to-year increases the agencies' emergency planning efforts.
Each year, OPM issues the survey and analyzes the results in order to assess emergency preparedness, governmentwide, and to help individual agencies in their emergency planning efforts.
The 2005 survey responses reflected the following highlights:
Over 95 percent of all agencies and 100 percent of PMC agencies conducted evacuation drills in the past year;
Sixty percent of all agencies and over 70 percent of PMC agencies have conducted shelter-in-place drills in the past year;
Almost 95 percent of agencies have tested fire safety and public address systems;
Almost 90 percent of agencies distributed emergency guides to employees;
Over 75 percent of agencies met with employees to discuss risks and contingency plans;
The survey results also show more federal agencies utilizing telework arrangements:
More than 60 percent of agencies utilize telework arrangements as an emergency preparedness tool;
Agencies made improvements in virtually all survey categories when compared with last year's survey. Agencies understand the importance of preparing for the unexpected and having the ability to maintain business continuity.
What follows are survey results tabulated for all agencies and for agencies that make up the President's Management Council (PMC).
A. Does your facility have an up-to-date Occupant Emergency Plan (OEP)?
PMC* AGENCIES |
|||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
90.6% |
81.0% |
100.0% |
IN PROCESS OR PARTIALLY |
7.1% |
0.0% |
0.0% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
1.2% |
0.0% |
0.0% |
DO NOT KNOW |
1.2% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
19.0% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
B. Have threat assessments been conducted at your facility?
PMC AGENCIES |
|||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
77.6% |
61.9% |
87.0% |
IN PROCESS OR PARTIALLY |
8.2% |
9.5% |
13.0% |
NOT APPLICABLE TO THE FACILITY |
1.2% |
0.0% |
0.0% |
NO |
3.5% |
0.0% |
0.0% |
DO NOT KNOW |
8.2% |
0.0% |
0.0% |
NO RESPONSE |
1.2% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
C. Has your organization/facility conducted shelter-in-place drills
in the past year?
PMC AGENCIES |
|||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
60.0% |
47.6% |
73.9% |
IN PROCESS OR PARTIALLY |
17.6% |
28.6% |
26.1% |
NOT APPLICABLE TO THE FACILITY |
2.4% |
0.0% |
0.0% |
NO |
20.0% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
23.8% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
D. Has your facility conducted evacuation drills in the past year?
PMC AGENCIES |
|||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
95.3% |
57.1% |
100.0% |
IN PROCESS OR PARTIALLY |
2.4% |
19.0% |
0.0% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
2.4% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
23.8% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
E. Does your organization ensure protection for special needs employees in emergencies?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
92.9% |
66.7% |
95.7% |
IN PROCESS OR PARTIALLY |
2.4% |
9.5% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
3.5% |
0.0% |
0.0% |
NO |
1.2% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
23.8% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
F. Has your organization/facility distributed emergency guides to employees?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
88.2% |
66.7% |
91.3% |
IN PROCESS OR PARTIALLY |
7.1% |
0.0% |
8.7% |
NOT APPLICABLE TO THE FACILITY |
1.2% |
4.8% |
0.0% |
NO |
3.5% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
G. Has your organization designated emergency personnel?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
95.3% |
66.7% |
95.7% |
IN PROCESS OR PARTIALLY |
3.5% |
0.0% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
1.2% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
33.3% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
H. Has your organization/facility conducted meetings with employees to discuss risks and communicate contingency and other building-specific evacuation and shelter-in-place plans?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
76.5% |
57.1% |
78.3% |
IN PROCESS OR PARTIALLY |
15.3% |
9.5% |
17.4% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
4.8% |
0.0% |
NO |
7.1% |
0.0% |
0.0% |
DO NOT KNOW |
1.2% |
0.0% |
4.3% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
I. Does your organization/facility actively solicit employee comments/suggestions for improvements in emergency preparedness plans or procedures?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
89.4% |
57.1% |
91.3% |
IN PROCESS OR PARTIALLY |
5.9% |
4.8% |
8.7% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
4.8% |
0.0% |
NO |
4.7% |
4.8% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
95.3% |
71.4% |
95.7% |
IN PROCESS OR PARTIALLY |
3.5% |
4.8% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
1.2% |
0.0% |
0.0% |
NO |
0.0% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
23.8% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
K. Does your organization maintain updated emergency contact information for key managers and staff?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
94.1% |
66.7% |
100.0% |
IN PROCESS OR PARTIALLY |
4.7% |
4.8% |
0.0% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
0.0% |
0.0% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
1.2% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
L. Has your organization met with union officials to seek assistance
with communication of emergency plans?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
40.0% |
57.1% |
60.9% |
IN PROCESS OR PARTIALLY |
11.8% |
9.5% |
13.0% |
NOT APPLICABLE TO THE FACILITY |
27.1% |
0.0% |
8.7% |
NO |
16.5% |
4.8% |
8.7% |
DO NOT KNOW |
4.7% |
0.0% |
8.7% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
Note: Organizations that did not meet with union officials on this issue in the past year may have done so earlier.
M. Has your organization informed employees that employee assistance programs are available if they are experiencing stress-related concerns?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
95.3% |
57.1% |
91.3% |
IN PROCESS OR PARTIALLY |
2.4% |
9.5% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
1.2% |
4.8% |
0.0% |
DO NOT KNOW |
1.2% |
0.0% |
4.3% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
N. Does your facility test fire/safety public address systems?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
94.1% |
71.4% |
87.0% |
IN PROCESS OR PARTIALLY |
2.4% |
0.0% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
2.4% |
0.0% |
4.3% |
NO |
1.2% |
4.8% |
4.3% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
23.8% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
O. Has your facility checked air handler cutoffs for emergency access?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
82.4% |
57.1% |
95.7% |
IN PROCESS OR PARTIALLY |
4.7% |
9.5% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
1.2% |
0.0% |
0.0% |
NO |
2.4% |
4.8% |
0.0% |
DO NOT KNOW |
9.4% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
P. Is signage for evacuation/egress routes in your facility clearly visible?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
95.3% |
66.7% |
95.7% |
IN PROCESS OR PARTIALLY |
4.7% |
0.0% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
0.0% |
4.8% |
0.0% |
DO NOT KNOW |
0.0% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
28.6% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
Q. Can safety/security personnel maintain continual communications via walkie-talkie, cell phone, pager, and so forth?
|
PMC AGENCIES |
||
---|---|---|---|
ANSWER |
2005 |
2004 |
2005 |
YES |
94.1% |
61.9% |
100.0% |
IN PROCESS OR PARTIALLY |
4.7% |
0.0% |
0.0% |
NOT APPLICABLE TO THE FACILITY |
0.0% |
0.0% |
0.0% |
NO |
0.0% |
4.8% |
0.0% |
DO NOT KNOW |
1.2% |
0.0% |
0.0% |
NO RESPONSE |
0.0% |
33.3% |
0.0% |
TOTAL |
100.0% |
100.0% |
100.0% |
R. Does your organization's COOP have the following contingencies in place
to continue essential operations in the event you cannot occupy your worksite
for an extended period (3 days or more)?
Telework capability from home or telecenter.
ANSWER |
2005 |
2005 |
---|---|---|
YES |
63.5% |
65.2% |
IN PROCESS OR PARTIALLY |
25.9% |
30.4% |
NOT APPLICABLE TO THE FACILITY |
2.4% |
4.3% |
NO |
5.9% |
0.0% |
DO NOT KNOW |
2.4% |
0.0% |
NO RESPONSE |
0.0% |
0.0% |
TOTAL |
100.0% |
100.0% |
Pre-arranged agreements to transfer work to other agency locations.
ANSWER |
2005 |
2005 |
---|---|---|
YES |
57.6% |
82.6% |
IN PROCESS OR PARTIALLY |
17.6% |
13.0% |
NOT APPLICABLE TO THE FACILITY |
10.6% |
4.3% |
NO |
9.4% |
0.0% |
DO NOT KNOW |
4.7% |
0.0% |
NO RESPONSE |
0.0% |
0.0% |
TOTAL |
100.0% |
100.0% |
Arrangements to temporarily conduct operations from other agency space.
ANSWER |
2005 |
2005 |
---|---|---|
YES |
65.9% |
82.6% |
IN PROCESS OR PARTIALLY |
15.3% |
8.7% |
NOT APPLICABLE TO THE FACILITY |
3.5% |
4.3% |
NO |
14.1% |
4.3% |
DO NOT KNOW |
1.2% |
0.0% |
NO RESPONSE |
0.0% |
0.0% |
TOTAL |
100.0% |
100.0% |
Plans to notify agency customers/clients of temporary alternative arrangements.
ANSWER |
2005 |
2005 |
---|---|---|
YES |
75.3% |
95.7% |
IN PROCESS OR PARTIALLY |
15.3% |
4.3% |
NOT APPLICABLE TO THE FACILITY |
2.4% |
0.0% |
NO |
5.9% |
0.0% |
DO NOT KNOW |
1.2% |
0.0% |
NO RESPONSE |
0.0% |
0.0% |
TOTAL |
100.0% |
100.0% |
Agencies responding in this survey:
Department of State**Denotes President's Management Council Agencies