How to PCS

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How to PCS

The Office of the Secretary of Defense, sponsors of the SITES web site, have made the transition to providing relocation information at Military Onesource and relocation tools at Military HOMEFRONT. Please update your bookmark(s) accordingly.

Category: Plan My Move
Topic: Overview

The SITES program you are about to explore will:

Provide general relocation guidance and helpful tips.
Provide specific Installation and Community information.
Connect you with the best resources to meet your needs.
Where available, connect you to on-line moving applications and processes.

This section of SITES gets you started with general information and self-guided tools to help you relocate. It is highly recommended that you contact your local Relocation Assistance Program for more detailed information, personal assistance, assessment of needs, and referral to local agencies

Plan My Move has a detailed relocation assessment that allows you to customize a booklet matching your specific needs.
Plan My Travel connects you to web resources that allow you to make your travel plans.
Plan My Budget allows you to estimate how much you might be reimbursed and how much you may have to spend out-of-pocket.
Plan My Housing provides government as well as neighborhood and community information for comparison and research on the new location.
Helpful Moving Tips contains information on many topics of interest such as moving with children, relocating as a single service member, spouse employment assistance, going overseas, and managing your household goods, among others.

Topic: Relocation Assessment

SITES offers you the ability to create customized booklets of relocation information. In this assessment, you'll indicate topics of interest to you during your relocation. After completing the assessment, your booklet will be customized to include general information pertaining to your situation as well as specific information provided about your installation/destination. Read through the list of Categories, Topics and Helpful Moving Tips "tipsheets". Indicate which information you want to be part of your Relocation Booklet and click submit. You may download and save or print your booklet directly.

Topic: Customize My Relocation Book

You can customize your SITES booklet by doing the Relocation Assessment (see link at left). As you go through these topics ask yourself questions about your particular moving needs. Will you be traveling separately from your family? What are the needs of your children? Do you have pets? Do you have elder care needs? Are you moving your own household goods? Then check the appropriate boxes which apply to your particular situation. At the end of the topics a SITES booklet will be prepared for you to download and print. It contains information from various sections of SITES that provide the information you requested. You can make as many booklets as you wish. For example, you may make a separate booklet for your teenager, or you may print separate booklets for various installations, if you are in the process of researching your next assignment.

Topic: Working with a Sponsor

Settling into your new location and your new unit takes time. SITES is designed to assist you with the information about your new location and the Sponsorship Program can be very helpful with the unit information. Sponsors can really make your transition smoother.A sponsor is someone from your new unit who is assigned to you to assist you in settling into your new location. A sponsor is sometimes assigned through your unit, and sometimes through the Relocation Assistance Program or the Family Center function at your new installation.

A sponsor's duties include:

Contacting you and your family by letter of introduction or e-mail upon learning of your assignment to the installation.
Sending any information about the installation/area which you may require, or putting you in touch with the proper authorities which can supply the information.
Answering any questions which you or your family may have, or, again, providing the proper resources to answer those questions.
Being available when you arrive at your installation to meet you, show you around, and help you through inprocessing.

Questions to ask your sponsor:

What is the general cost of living at the new installation?
Will my allowances (such as BAS, BAH, OHA, COLA etc.) go up? Down?
Should I live on-post or off the installation?
What about temporary lodging on the installation (upon arrival)?
What is the housing market like? Schools? Shopping? Transportation?
What's the weather like? (Do we need special clothes?)
Is there a utility deposit waiver program?
What medical facilities are available?
What are new laws, taxes or other requirements of this new area you should know?
What about your new job? Hours? Weekdays only? Much TDY? Special uniforms?
Will your spouse be able to get a job in the area?
Will that require special transportation or child care considerations?
Are there any unusual expenses for the new area?

If you have not been assigned a sponsor, or have not been contacted as of yet, request one by contacting your Family Center Relocation Assistance Program at your new installation, or the commander of your new unit.

Sponsors' responsibilities and abilities to be available will vary from installation to installation, depending upon the priority which the installation and unit commanders give to the program.

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Helpful Web Sites:

Sponsorship web site: Sponsorship Gateway to Europe. Only for soldiers on assignment to USAREUR installations.
Military.com: Has useful PCS and relocation information. v.2, 2/22/05

Topic: Going Overseas

Overseas moves create additional challenges and opportunities for the service member and the family. Often, if the family can accompany the service member overseas, they do so at a later date making the planning even more critical as there are housing, school, and employment issues etc. There are things which the whole family should do when you learn about overseas orders.

Research your new location in SITES and other locations on the Internet. The State Department's website is an excellent source for background on all worldwide destinations as well as passport/visa applications, travel tips and security information.
Learn about all your allowances and entitlements so that you can budget effectively.
Get your travel documentation in order as soon as possible. This may include medical clearances as well.
Plan your travel carefully as long trips are stressful under the best of circumstances.
You and your family should take advantage of any training available such as courses at the family center and local community colleges. Courses you should consider taking include:
- Language training
- Cultural adaptation
- History and culture of your destination

Why learn about your host country's culture? Culture is the way of life of a people passed down from one generation to the next through learning. What you observe about a culture is the behavior of the people. In order to have the most successful, enjoyable tour you should try to understand the beliefs, values and thought patterns upon which this behavior is built.

Be sensitive to the culture that you will be joining.
Never generalize or stereotype the people in the host country.
Avoid feeling sympathetic, always agreeing with or trying to identify with your new country.
Nonverbal communication is as important as verbal communication.
Cultural conflicts can happen without any intention on either party's part.

Keep an open mind and enjoy the new experiences. Overseas assignments should be an enriching experience for all family members. If things get tough, try to remember that you are the vistor.

Helpful Web Sites:

Stars and Stripes Newspapers: Access currect editions for European, MidEast and Pacific newspapers.
Allowances and Entitlements: Per Diem Committee's official web site with information on allowances and entitlements, travel regulations and lodging and dining programs.
U.S.State Department: This site is designed to provide support to U.S. citizens who find themselves needing assistance before or after traveling overseas; they also provide visa and passport information as well as country specific information.
U.S. Marine Corps: Geared to enhance the knowledge of Marines by providing information about the military community, current events, statistical data and other support groups available to them and their families.
Army Travel Lodging:Designed to help individuals in the military community find travel information on Army installation lodging.
Navy Lodging: Provides fast free travel and lodging information to military service members.
Air Force Lodging: This user friendly site was designed to help you locate an Air Force Base nearest to the location in which you are visiting; fast and easy.
U.S. Navy: This site is designed to aid U.S. Navy Sailors and their families with current events and programs offered to them.
U.S. Customs: The U.S. Customs Service supplies information on all the most current regulations and frequently asked questions that will help you understand the process.
U.S. Army: Geared to enhance the knowledge of soldiers by providing information about the military community, current events, statistical data and other support groups available to them and their families.
U.S. Air Force: Geared to enhance the knowledge of airmen by providing information about the military community, current events, statistical data and other support groups available to them and their families.
DoD Housing Referral: Access to rental properties worldwide as well as other useful information on finding affordable housing.
Air Force Crossroads: Providing Air Force members and families with comprehensive relocation information and resources.
Lifelines: Providing Navy members and families with comprehensive relocation information and resources. v.3, 4/11/06

Family Relocation Checklist

Take charge of your move: Being fully prepared for a move is the best way to reduce relocation stress. As soon as you have orders, get a notebook/palm pilot or other small planning device, your "moving" book and start planning. Assess your financial situation, determine what you'll need, make inventories, establish a timetable, get information on the new location, and set aside some time to deal with your feelings. You can accomplish all of these tasks using the tools in this section of SITES.
Everybody plans: Let children be involved in the planning process for the new home so they will feel less helpless about the move.
Talk it out: Sit down as a family and discuss your feelings about the move. Allow and encourage everyone to express their honest feelings, good and bad.
TLC: Stress can negatively affect the body and the mind and make you more vulnerable to illness. Families need to give themselves a little extra "tender, loving care" at moving time by eating the right foods and getting enough sleep.
Give yourself a break: Each family member will handle stress differently. Don't ignore signals of stress (depression, anger, fatigue), but don't dwell on them either. Just be aware, be patient, and be willing to look for help if it is needed.
Say your good-byes: It's important to deal with good-byes and express feelings of sadness so you can move on emotionally as well as physically.
Keep familiar patterns: As much as possible, try to stick to the old routine such as mealtimes and bedtimes. Familiarity provides security.
Explore the new environment: Get up, get out, and get involved; the best medicine for loneliness is people and the best way to overcome the feeling of being uprooted is to put down roots in the new location.
Accentuate the positive: Make a list of things you're looking forward to about the new location, and a list of good memories from the old. Take time to have some fun. Laughter can heal a lot of hurt.
Keep an eye on the kids: Since moving can be traumatic for kids, staying in touch with new teachers is very important. Help your kids find ways to meet new friends but don't push. Even though most kids do adjust, it's essential for parents to watch for possible danger signals such as a child spending too much time alone, loss of interest in favorite things, loss of energy or appetite, or other behavior pattern changes.
Be optimistic but stay flexible: Things rarely turn out just the way we imagine them in our worst or our best expectations. An open mind and a determination to make your move a positive experience is your best insurance that you'll adjust well wherever you go. Change can mean opportunity if you reach out and take hold of it.
Don't go it alone: Moving isn't easy and though you'll probably manage it well there may be a time when you'll need some special support and assistance. You can find that support through your relocation counselor, your minister or rabbi, your neighbors, or the social services in your community.

Helpful Web Sites:

Military Onesource : A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Military Surface Deployment and Distribution Command : The web site contains useful information in the form of pamphlets, weight calculators, and inventory management tools. Click on Personal Property for all your household goods needs.
Per Diem and Transportation Allowance Committee : Access to information on your housing allowance, COLA, per diem, dislocation allowance (DLA), and mileage rates.
Air Force Crossroads :Providing Air Force members and families with comprehensive relocation information and resources.
Lifelines : Providing Navy members and families with comprehensive relocation information and resources. v.2, 2/4/05

Topic: Single and Relocating

If you are moving by yourself, it is even more important to be well organized and to have a timeline for your relocation. Using all the resources contained in SITES can be very helpful. Even though you have no family members to spread the chores out with, you have many other opportunities to delegate some of the work and have fun doing it!
Enlist your fellow workers to help on a weekend with packing and moving.
Tell your friends and neighbors to come "grubby", you supply the drinks and sandwiches and chips, and have a "paint up your home party" before you move.
Pay some teenagers in the neighborhood to help you have a garage sale. Give them a percentage of the "take". Or enlist the help of a local scout troop to help and offer to donate a certain amount to their troop fund.
The youth group or singles clubs in your place of worship can be a great help. Offer your place for a few meetings in return for their help cleaning, painting, etc.
Put the word out among your neighbors maybe have a barbecue or a cocktail party to announce your move that you will need some help running errands and would appreciate it if they would let you know if they are out. Maybe they'd be willing to pick up your cleaning at the same time as theirs, return your library books, etc.

Don't get lonely during the move. Keep in close touch with loved ones and good friends. And be sure to make new friends as soon as possible.

Check the activity sections of Category Installation for listings of things to get involved with at your new location.
Use the Internet or have your relocation manager, sponsor, realtor, friend or new boss send you the yellow pages entries for any hobbies that you enjoy. Get in touch with the owners of shops which sell supplies for that hobby tennis shop, crafts store, etc. They can very often put you in touch with other enthusiasts.
If you belong to a single's club in your area, check to see if they have an affiliate in the new destination, or if they know of a comparable club for you to contact.
Same with a health spa. Be sure to transfer your membership, if possible, or to join a new club right away. Exercising is a wonderful way to keep the blues away and to meet others with similar healthy goals.
Join or transfer membership in professional organizations. Service clubs like Rotary, Kiwanis, Lions, Optimists, etc., afford a great opportunity to network and meet new people while helping the community.

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Helpful Web Sites:

Military Onesource : A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Military Surface Deployment and Distribution Command : The web site contains useful information in the form of pamphlets, weight calculators, and inventory management tools. Click on Personal Property for all your household goods needs.
Per Diem and Transportation Allowance Committee : Access to information on your housing allowance, COLA, per diem, dislocation allowance (DLA), and mileage rates.
Air Force Crossroads : Providing Air Force members and families with comprehensive relocation information and resources.
Lifelines : Providing Navy members and families with comprehensive relocation information and resources. v.2, 2/14/05

Category: Plan My Budget
Topic: Relocation Allowances

It can be difficult to understand your military pay, allowances and entitlements applicable to your move. Uniformed and civilian employees have different allowances and entitlements. The Defense Accounting and Finance web site has complete information on pay and travel benefits for both uniformed and civilian employees.

The best place to directly access the travel regulations and for frequently asked questions on travel and moving allowances is at the Per Diem, Travel and Transportation Allowance Committee web site.

Topic: PCS Cost Estimator
Use the Relocation Budget Planner in this section to calculate your actual and estimated expenses. Resources that you can use to look up your allowances and entitlements are:

Defense Accounting and Finance (DFAS) for complete information on military and civilian pay and travel questions.
Per Diem, Travel and Transportation Allowance Committee has up-to-date information on all travel regulations and reimbursements.

Topic: Travel Advances

Travel advances are available to all military personnel. You need to carefully plan if you are considering taking advanced pay. Advances will be repaid through a series of deductions from your pay at your new assignment. Advances may typically be requested ten days before signing out of the losing unit. The funds will be deposited into the service member's checking account, so do not close the account when leaving the installation.

If an advance is not requested, entitlements will be paid after completing the move and filing the travel voucher, and payment can take several weeks. Rules change frequently, but here is a summary of potential travel advances.

PCS Travel Advances: When making a PCS move, service members can request advance payment of 80% of the DLA, MALT, and per diem amounts. The remainder will be paid upon processing of the travel voucher filed after the move is completed. This money does not have to be repaid, if the proper paperwork is completed. It can go a long way toward paying the initial cost of setting up household in the new location. Advance Basic Pay: is an interest-free loan you can get when you make a permanent change of station move. The collateral is your military salary and you repay advance basic pay in 12 equal installments. Advance Basic Pay is available for both CONUS and OCONUS moves. A member may draw up to 3 months basic pay in advance, interest free. Your base pay and finance offices can provide more details specific to your situation.

Advance Basic Allowance for Housing: is an advance against your normal BAH to help you cope with the costs of rental housing off base. This is available for CONUS and OCONUS moves. For CONUS moves up to 3 months' BAH is available and for OCONUS moves up to 12 months' BAH is available. Note: unit commanders must authorize advances in BAH. Payback requirements are determined by the length of the tour.

Advance Overseas Housing Allowance (OHA): is an advance against any projected OHA to cover the difference between the cost of economy rental housing and the BAH. Except in unusual cases, advances are limited to 12 months OHA. OHA should not exceed one year's allowances.

Helpful Websites:

DoD's Official Military and Civilian Pay : Describes all pay and benefit issues for military and civilian members of the armed forces.
Military.com : Has useful PCS and relocation information.
Allowances and Entitlements : For all allowances and entitlements.

Topic: Budget Planner

There are many tools available on the Internet to help you plan your Budget or you can print off this form. Take it to your relocation/financial counselor at your Family Center for professional assistance. This Relocation Budget Planner is the secret to staying in financial control throughout your move.

Keep your Relocation Budget Planner up to date as estimates become actual costs, and as your assumptions change.

Topic: PCS Allowances and Entitlements

Listed below are various allowances and entitlements associated with most CONUS and OCONUS moves with a brief description of each. DO NOT ASSUME that you will receive any of these allowances. Allowances change periodically. Please check with the finance office on your installation to determine the exact amount of your allowances and entitlements.

Basic Allowance for Housing (BAH): is an allowance to offset the cost of housing when you do not receive government-provided housing. Your BAH depends upon your location, pay grade and whether you have dependents. BAH rates are set by surveying the cost of rental properties in each geographic location. The rates are established such that members in each pay grade, independent of location, pay approximately the same out-of-pocket expenses.

Overseas Housing Allowance (OHA): is an allowance to offset the cost of housing for service members living off base overseas. Rates are determined by rank and whether or not the military member has dependents. OHA rates have three components rental ceiling, utilities/recurring maintenance allowance and move in housing allowance (MIHA).

Dislocation Allowance (DLA): is intended to help with miscellaneous moving costs. In general, it is paid once per PCS move. DLA is available CONUS and OCONUS. It is based on your rank and dependent status. DLA is not available from home to your first duty station; when assigned to government quarters, without family members, at new duty station; when transferred to a nearby duty station, unless a local move of household goods has been pre-authorized; and when separating or retiring from the military.

DLA is NOT PAID on the last move.
DLA is not paid on a local move, unless movement of household goods has been authorized.
DLA is not paid if the service member is assigned to government quarters at the new duty station and is not accompanied by family members.

Monetary Allowance in Lieu of Transportation (MALT) "mileage": is the amount paid when a member and/or the member's family drive to their new duty station, based on the Official Military Table of Distances. MALT is available CONUS and OCONUS. It is figured on a table of miles times the number of travelers and approval is needed before MALT can be paid for more than 2 vehicles. May be advanced at 80% before the move, and is paid by travel voucher.

Move-In Housing Allowance (MIHA): is designed to reimburse you for overseas costs associated with living in privately-owned or privately-leased quarters. It addresses 3 specific needs?one-time rent-related expenses, modification of homes for security protection and the initial cost of making a home habitable. The State Department determines whether a location is "high threat". This is available OCONUS only. MIHA rates change with currency rates and location so see your base relocation manager.

Per Diem Allowance: is designed to reimburse you and your family for the costs associated with meals and lodging when you travel to your new duty station. Per Diem is available for both CONUS and OCONUS moves. Per diem rates for car travel are based on a flat $99.00 rate. The military uses 350 miles per day as the standard one-day travel distance to compute per diem rates. To determine the number of days per diem, take the Official Government Mileage between duty stations and divide by 350. An additional day of travel is allowed if the remainder is 51 miles or more.

Per diem rates vary by age. Each family member is entitled to a different percentage of the applicable per diem rate on the days they are eligible. The total per diem reimbursement on your move is the sum of the allowable per diem for each family member.
Service Member--100% of rate
Spouse--75% of rate
Children over 12--75% of rate
Children under 12--50% of rate
DO NOT CONFUSE WITH TDY TRAVEL WHICH IS BASED ON LOCATION.
Temporary Lodging Allowance (TLA): is designed to partly offset the cost of temporary housing and meals incurred while waiting for permanent lodging. TLA is available OCONUS only. TLA is calculated according to a formula that factors in the military member's pay grade, number of family members, actual quarters cost, the availability of cooking facilities and the local per diem rate. TLA starts the same date as the member's overseas housing allowance and usually has a 60 day maximum when arriving and a 10 day maximum when departing an installation.
In calculating the TLA, a single service member is entitled to up to 65% of either the cost of meals and incidental expenses or the local per diem rate. A service member and one family member are entitled to up to 100% of the local per diem rate. Add another 25% for each additional family member under 12 and 35% for each family member 12 and over.
Temporary Lodging Expense (TLE): is designed to partly reimburse relocating members and families for the cost of meals and lodging incurred when temporary housing is needed. TLE is CONUS only. The formula used to calculate TLE includes member's pay grade, number of family members, actual quarters cost, availability of cooking facilities and the local per diem rate. The maximum TLE rate is $180.00 per day. The maximum amount of time you can claim TLE is up to 10 days for CONUS to CONUS moves and up to 5 days for CONUS to OCONUS moves. Ask your family center relocation manager for help in figuring out your TLE.
PCS Travel Advances: When making a PCS move, service members can request advance payment of 80% of the DLA, MALT, and per diem amounts. The remainder will be paid upon processing of the travel voucher filed after the move is completed. This money does not have to be repaid, if the proper paperwork is completed It can go a long way toward paying the initial cost of setting up household in the new location. Advances may typically be requested ten days before signing out of the losing unit. The funds will be deposited into the service member's checking account, so do not close the account when leaving the installation.
If an advance is not requested, entitlements will be paid after completing the move and filing the travel voucher, and payment can take several weeks.
Advance Pay: If absolutely necessary, service members can receive an advance of basic pay, overseas housing allowance, and basic allowance for housing when making a PCS move. Keep in mind that all of these advances are simply an interest-free loan and are repaid by deductions from pay. Repayment can create an additional financial burden just after the PCS move, at a time when finances are already stressed. Therefore, the use of advance pay is not encouraged unless circumstances require it. Advance Basic Pay: is an interest-free loan you can get when you make a permanent change of station move. The collateral is your military salary and you repay advance basic pay in 12 equal installments. Advance Basic Pay is available for both CONUS and OCONUS moves. A member may draw up to 3 months basic pay in advance, interest free. Your base pay and finance offices can provide more details specific to your situation.
Advance Basic Allowance for Housing: is an advance against your normal BAH to help you cope with the costs of rental housing off base. This is available for CONUS and OCONUS moves. For CONUS moves up to 3 months' BAH is available and for OCONUS moves up to 12 months' BAH is available. Note: unit commanders must authorize advances in BAH. Payback requirements are determined by the length of the tour.
Advance Overseas Housing Allowance (OHA): is an advance against any projected OHA to cover the difference between the cost of economy rental housing and the BAH. Except in unusual cases, advances are limited to 12 months OHA. OHA should not exceed one year's allowances.
Household goods: Household goods (HHG) include items associated with the home and all personal effects belonging to a member and dependents on the effective date of the member's PCS or TDY order that legally may be accepted and transported by an authorized commercial transporter. HHG also include: professional books, papers, and equipment (PBP&E), spare POV parts and a pickup tailgate when removed, integral or attached vehicle parts that must be removed due to their high vulnerability to pilferage or damage (e.g., seats, tops, winch, spare tires, portable auxiliary gasoline can(s), and miscellaneous associated hardware), vehicles other than POVs (such as golf carts, motorcycles, mopeds, jet skis, hang gliders, snowmobiles, and their associated trailers, boats and single occupant ultralight vehicles for recreation or sport purposes; weighing less than 155 pounds if uncovered or less than 254 pounds if powered; having a fuel capacity not to exceed (NTE) 5 gallons; airspeed NTE 55 knots; and power-off stall speed NTE 24 knots.
HHG do not include: Personal baggage when carried free on an airplane, bus or train; automobiles, trucks, vans and similar motor vehicles; airplanes; mobile homes; camper trailers; and farming vehicles; live animals including birds, fish and reptiles; cordwood and building materials; items for resale, disposal or commercial use rather than for use by the member and dependents; privately owned live ammunition; articles that otherwise would qualify as HHG but are acquired after the effective date of PCS orders except: bona fide replacements for articles that have become inadequate, worn out, broken, or unserviceable on/after the effective date of orders.
Do It Yourself Moves (DITY or Personally Procured Moves PPM): You may move your HHG yourself using rental equipment/POV or by hiring a commercial mover. Under this program you can receive reimbursement up to 100% of the Government Constructive Cost (GCC) or an incentive payment of 95% of the GCC. An advance operating allowance can be authorized to defray out of pocket moving expenses (rental equipment, HHG mover charges, packing material, etc.).
Personally Owned Vehicle (POV): One POV by you or your family member may be shipped at government expense overseas. It must, however, be for you or your family member's personal use only. If you desire to make your own arrangements and ship an additional POV, consult your Transportation Office for any restrictions which may apply. You may be required to pay an import duty on a second POV. At the option of the member shipping a vehicle overseas, a motorcycle or moped may be considered a POV if the member does not ship a vehicle with four or more wheels under the same set of military orders. A vehicle under a long-term lease (12 months or longer) may be shipped if you obtain written permission from the leasing company.
The POV should be delivered to the port prior to the departure of the personnel on whose orders the shipment is to be made. This includes dependent travel authorizations when no POV has been previously shipped on the sponsor's orders. Member must have a minimum 12 months remaining on overseas tour at the time the vehicle is delivered to loading port. If a military spouse delivers the vehicle to the loading port they must have a Special Power of Attorney.
Professional books and equipment (PB&E): Articles of HHG in a member's possession needed for the performance of official duties at the next or a later destination. Examples include: Reference material; instruments, tools, and equipment peculiar to technicians, mechanics, and members of the professions; specialized clothing such as diving suits, astronauts' suits, flying suits and helmets, band uniforms, chaplains' vestments, and other specialized apparel not normal or usual uniform or clothing; communication equipment used by members in association with the MARS; individually owned or specially issued field clothing and equipment; an official award given to a member by a Service (or a component thereof) for service performed by the member in the member's capacity or by a professional society/organization/U.S. or foreign Government for significant contributions in connection with official duties; and personal computers and accompanying equipment used for official Government business (i.e., CPU, monitor, keyboard, mouse, 1 printer, 1 set of small computer speakers).
Unaccompanied baggage (UAB): Unaccompanied baggage are those items that you will need immediately upon arrival at your new destination. It includes clothes, linens, baby or medical equipment.

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Helpful Web Sites:

DoD's Official Military and Civilian Pay: Describes all pay and benefit issues for military and civilian members of the armed forces.
Military.com : Has useful PCS and relocation information.
Allowances and Entitlements : For all allowances and entitlements.
Per Diem Committee BAH: BAH rates are published.
Per Diem Committee OHA: OHA rates are published.
Defense Accounting and Finance (DFAS): contains complete information on military and civilian pay and travel questions. v.2, 4/11/06

Topic: 92 Tips for Spending Less

If you think there's no way you can cut back on your spending, think again!

Here are 92 ways for you to do it. Spending less can really help dig you out of a financial hole. Many say it's the best way to save, but you have to persevere every time you buy.

Saving money by spending less isn't brain surgery, but it does take discipline. The main ideas are: shop wherever possible on sale, deal or discount; buy value, not price; take care of the things you own; be especially careful on large purchases; never buy on impulse (always plan your purchases); compare prices whenever possible and pinch pennies -- they soon become dollars.

To get going, highlight the section where you think you have the most potential to save and print it. Or print the entire section and display it for the whole family to see. We guarantee you'll find a few new ideas in here that will work for you!

Entertaining and Fun

Some of the best things around may be free or close to it. Visit civic assets in or near your own town or city -- state and national parks, museums, galleries, memorials, zoos, aquariums, libraries, stations, waterfronts, etc. The list goes on!
When eating out, it is cheaper to "lunch" than to "dinner." Not the same effect maybe, but definitely cheaper. Don't be embarrassed to take home what you don't eat.
For the smaller appetite, ask if the restaurant can give half portions or split an entree with your spouse. Even if there is a small charge, it's still cheaper.
Vacation rule #1: Go off-season and save big time.
Make money from work you love. Skills that grow from hobbies like furniture refinishing or repair are always in demand.
Leave the driving to them. Going to grandma's via bus or train instead of plane isn't as fast, but it's about half the price.
Don't assume you can find the best plane fare if you must fly. Or use a good Internet travel site with "intelligent agents" that update you regularly about fares on routes you choose.
Travel as a group on vacation. The rates are much cheaper. If that's not possible, take a tour. You'll meet interesting people and save $$$.
Giving a dinner party over the holidays? Make it a "pot luck special" and ask every guest to bring a dish. It's more fun and less money.
Kids in tow when you're on the road? Don't stop anywhere for the night where you can't put the kids in your room at no extra charge.
Use your public library liberally. Why buy a book you'll never refer to again?
Want to try a cheap, fun family vacation? Try camping. People are catching on, so make your campground reservations well in advance, especially over main holidays.

Clothing

Buy at a discount. It doesn't matter if it's at factory outlets; garage, lawn or porch sales; the PX/BX; retail sales or wherever. Just make an effort never to buy at full retail price! Don't be afraid to negotiate for a better price. Visit the charity and consignment shops for bargains.
Wash certain delicates at home and avoid professionally dry cleaning them.
If you have talent, sew your own things. Start with Halloween costumes and work up from there! Store your clothes properly. Moth-proof your woolens.
Participate in/start a swap program. Trade your two-year-old's duds for some infant wear when baby #2 arrives.
Don't buy cheap junk--check the seams and the buttons beforehand. If things look cheap, they are no bargain.
Plan your shopping. Never, never buy clothes on impulse, or you've lost the chance to buy it on sale.
Don't buy more clothing than you really need in a season. Kids have a way of outgrowing things, and it's cheaper to wash more and buy less.
Coordinate your clothes. This is easy with uniforms. With civilian gear, stick to a few basic color combinations. Wear work clothes when you work, sports gear for play and more expensive dress clothes only for special events. Many a good shirt has been ruined by painting or cooking in it.
If it's not right, always return or exchange it.
Take advantage of sales to stock up on items you need on a continuing basis. This refers to "staples" like socks, sneakers, etc., not fashion goods.

Food and Groceries

Use a shopping list based on menus. Forget impulse shopping or just wandering the aisles! Check your cupboards and refrigerator before shopping to make sure you don't buy what you already have.
In your list, include items that are in season and check the store circular for specials.
Try house brands or generic brands. Their quality may surprise you.
Never shop when you're hungry! You buy more.
Always compare unit prices. Those little white stickers help you sort "deals" from "heels."
Cut out use of convenience foods (i.e., frozen dinners, vegetables, entrees, etc.). Cooking from scratch is cheaper.
Make food shopping a weekly affair. Avoid "fill-in" trips during the week just to make sure you have everything.
Be creative and use leftovers. Don't waste a thing.
Make sure your store checkout person is alert and accurate. If in doubt about any item, be sure to check the tape.
Buy larger cuts and sizes. Divide them up into packages when you get home and freeze them.
Be creative with ingredients. Try turkey chili or vegetarian chili.
Grow your own herbs -- all you need is a small garden.
Remember, you may use coupons in the commissary.
Even with coupons, other brands may still be cheaper. Always compare.
It's usually more economical to buy beverages by the case.
Make your own baby food. All you need is a blender or food processor. It may also be healthier since it cuts down on salt and preservatives.
Shop quickly. Shop alone. The more time you take, the more you'll spend. Bringing children and spouse along on the trip will add impulse items to the cart.

Furniture & Appliances

Always buy energy-efficient appliances.
Give the charity outlets and secondhand stores a try. You might luck out.
Carpets and rugs should always be purchased on sale or at discount outlets.
Buy big-ticket items as a group with your neighbors -- things like a carpet cleaner, an industrial-size coffeemaker, a floor polisher, etc.
Compare appliance service terms as well as price. A slightly more expensive item may have a better warranty (be sure to check this out). Tread carefully in purchasing service contracts, though. Many times, they aren't worth it.
Evaluate major and minor appliances by reading reports from unbiased testing services.
Regular appliance maintenance does wonders for longevity. All some need is a drop of oil in the right place once a year. Do it yourself.
Postpone purchase of major furniture and appliances until they go on sale. Watch the papers and the season (January-February for bedding, April-May for carpets, furniture at the start of summer).
All other things being equal, unpainted furniture is less expensive.
Read the classifieds. Don't be too proud to find a large-item bargain for sale by a desperate mover. Again, check the item number with the opinions of unbiased testing services, if possible.
Save your sales slip and always know what the warranty terms are. You never know when you'll need to return faulty merchandise.
Use less expensive fabric for slip covers or drapes when you know you'll probably be moving or redecorating soon.
Don't buy more than you need in an appliance. Most of us don't use all the "bells and whistles" on our appliances. For example, how many of us know how to use the advanced programming functions on our VCR/DVD/TiVO?

Gifts

Give cookies, pies, cakes, breads, etc. You'll be remembered, and you'll save.
Give of yourself. IOUs for services such as child-sitting or yard care are unexpected and always welcome.
Shop for next year's gift wrap and holiday cards after the December holidays are over.
Give hand-crafted or sewn gifts. They often mean more than store-bought items.
When shopping for gifts of any kind, be sure to do so only if items are on sale or discounted.

Household

Do your own yard work and landscaping.

Do your own routine maintenance: painting, minor roofing, putting up the TV antenna, etc. "How to" books in the library have lots of tips on minor repairs.
Get some of your household needs at garage/lawn/porch/stoop sales.
Buy good quality paint. You can use less, and it'll probably last longer.
Trade your repair knowledge for your neighbor's. It's called barter, and nobody pays anything.
Never paint outside (or inside) when it's under 55 degrees. The wood may not be dry, and the paint will crack later.
Use water with ammonia or white vinegar for cleaning the kitchen and bathrooms.

Telephone

Use a food timer to help limit the length of your calls.
Check with your long-distance carrier about discount programs that best fit your geographic calling pattern.
Consider switching to a cheaper long-distance carrier. This can be confusing, so before you sign up for the "deal of the minute" (or other deal of the moment), compare the offered rate per minute with your actual average over the past few bills. If this checks out, ask about additional available financial switching incentives, if they haven't been offered. BE SURE TO READ THE FINE PRINT.
Eliminate any add-on services you can do without (such as call waiting, automatic messaging, automatic redial, etc).
Plan the topics you want to cover to avoid needing to call back.

Transportation

Public transportation will also get you there, and it's usually cheaper.
Buying a car? It is always better to buy a two-year-old used car than a brand new car, since most cars incur about 50 percent of their depreciation during the first two years.
Buying a used car? Better have it thoroughly checked out by a trusted mechanic. Caveat emptor (let the buyer beware).
Car pools are good for the environment. If possible, start one and share the expense instead of paying 100 percent.

Utilities

Insulate uninsulated spaces like attics, and use storm windows and weatherproofing materials to reduce heat loss.
Set the thermostat for 65 degrees and lower it when you go to sleep. Never set it below 55 degrees. The pipes can freeze.
Keep air conditioner use to a minimum. Fans are cheaper to operate.
Wear extra layers of clothing in the winter. Don't just turn up the heat if you're cold!
Seal off any unused rooms in the winter.
Try reducing your water heater temperature.
Install water-saving shower heads.
Cut back on watering the lawn and/or refilling backyard swimming pools.
Turn off lights when not in use.

Vehicles

Consolidate your errands and plan the route efficiently.
Don't even use the car for close-by errands. Walking is great exercise.
Shopping for the best vehicle insurance rates is a must. You can do this from home on the Internet. When you compare insurance rates, remember to keep "apples with apples."
Choose a higher deductible on collision insurance.
Drop your collision insurance if your car is older.
You must have liability insurance, but it's also a good idea to carry insurance for uninsured motorists.
Drive sanely and smoothly -- no sudden stops or starts. Less gas use is the payoff.
Always change your oil at recommended intervals. An ounce of prevention is worth a pound of cure. And read your owner's manual for other regular things you need to do. Do them!
Make sure you subscribe to an emergency road service. It's inexpensive, and the first time you need it, you'll be happy you have it.

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Category: Plan My Housing
Topic: Community Housing

Finding suitable, affordable housing at your new assignment is a challenge. There are many web sites available to help you with this task. Some of the most comprehensive include:

Home Store: is designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home. Free credit reports and pre-approval for home loans are also available.
Home Fair: is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: is geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Apartment Guide: is specific to renters' nationwide, as well as containing military relocation advice.
DoD Area Housing Referral Network: provides information on rentals, homes for sale as well as roommates/shared rentals. This DoD sponsored web site will contain properties worldwide within the next year.

Prior to securing rental community housing at your new location, check with the installation housing referral office to ensure the lease you are signing has a military deployment and orders clause that will safeguard your commitment to the lease should you be ordered away.

Topic: Government Housing

Each Service manages its own housing. For the most up-to-date information on government housing visit the following websites:

Navy
Air Force (This web site is only accessible from a dot mil domain)
Army
Marine Corps - (Download housing application)
Coast Guard

For specific information on housing availability at your destination installation, click Select Installation on the navigation bar above, go to your installation, and view Category Housing, Topic Government Housing.

If you are currently in government housing, see your installation housing office prior to moving to schedule an inspection in order to vacate your house.

Topic: Schools

Moving with school age children is complex and requires research. Military Student is the most comprehensive website for military children's education needs. You can find links to DoD schools --stateside and overseas -- information on public education, research on the best techniques for moving with children, and much more. Generally, if you are stationed stateside, your children will attend schools in the community around your facility; but, there are some Domestic Dependent Elementary and Secondary Schools. If you are overseas, most children attend the DoD schools on the installation. Another comprehensive resource for researching school information is the Military Child Education Coalition.

Other web sites to consider are:

Department of Defense Education: focuses on the history, success rate, and student testing procedures in DoD schools.
U.S. Department of Education: searches for public and private schools, and colleges.
Air Force Crossroads: provide lots of information on public schools, DoD Schools, special needs, home schooling, colleges, and more.
Military Teens and Kids on the Move: provides exceptional advice and guidance on moving with teens or children for both parents and children.
Great schools: provides objective information on public, private and charter elementery, middle and high schools in all 50 states.

Topic: Neighborhoods

Researching a new location down to the neighborhood level is available on the internet. It is always a good idea to do as much pre-research as possible, since house hunting trips are difficult to plan in the military. Your first resource should be this SITES data base, click on select installation, and then research the local community information by category and topic available for over 300 bases worldwide. Other resources include:

Virtual Relocation: allows you to research communities and neighborhoods and compare them to where you are living.
Air Force Crossroads: contains links to each city in the U.S. including topics on tourism, history, state facts, schools, etc.
Military dot Com: contains information on locations worldwide.

Topic: Costs of Renting

The 25% income formula determines the maximum rental the average person should be comfortable paying. Of course, only you know what other expenses you have and the amount of rent, which is comfortable for you.

Some other considerations to take into account include:

Utilities: Always ask if any utilities are included in the rent. Sometimes this is the case. If not, your budget can be affected considerably.
Apartment Insurance: A renter's policy is recommended for your rental apartment, condominium or house rental in the new area. Your annual premium will depend on location, type and size of unit, and especially on the value of furnishings and your personal possessions. For more specific information, contact your insurance agent.
Amenities: If you are interested in amenities such as garage, fireplace, recreational facilities and central air conditioning, you will find them more consistently available in the middle and upper priced luxury rental and condominium complexes.

Before you get your lease you will go through several steps in the renting process:

Make a formal application to rent. The application process protects the renter's or owner's right to choose a qualified tenant.
Pay a non-refundable fee which covers the processing of this application and the credit search that the manager or landlord will do.
Make sure that you and the building manager develop a written list of any repairs to be made.
Once your application is accepted, another deposit can be required. This will be put toward your security deposit or your other non-refundable fees, such as a cleaning deposit or administrative fee.
Your Lease - your rights: Itemize the amount of rent you will pay and any late charges you would have to pay if you make late payments. List whether utilities or other services are included in the rent payments. State how frequently and by how much the rent can be raised. Check to see if rent stabilization guidelines apply if you have selected an apartment. This could further protect your rental rights.
The lease will also contain:
- Property description
- Beginning and ending date the lease covers
- Who is responsible for maintenance of the unit
- The kind of notice required to end the lease
- Whether the tenant can sublease
- Whether children and pets are allowed in the building
- If laundry and recreational facilities are provided and if there is an additional charge for them
- Procedures for the return of the security and other deposits
- What arrangements are included for parking spaces, covered or uncovered
- Other rules and regulations that the landlord applies to tenants
- A military clause is part of the agreement in case of early transfer
- Other rights and responsibilities for the tenant

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Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Relocation Central: Focused on apartments nationwide and rental furniture providing personal service and area tours.
Landlord Tenant Law in the U.S.: Rental law and consumer protection in the United States by State.
DoD Housing Referral: Access to rental properties worldwide as well as other useful information on finding affordable housing. v.2, 2/14/05

Topic: Renting a House

The 25% income formula determines the maximum rental the average person should be comfortable paying. Of course, only you know what other expenses you have and the amount of rent, which is comfortable for you.

Some other considerations to take into account include:

Utilities: Always ask if any utilities are included in the rent. Sometimes this is the case. If not, your budget can be affected considerably.
Apartment Insurance: A renter's policy is recommended for your rental apartment, condominium or house rental in the new area. Your annual premium will depend on location, type and size of unit, and especially on the value of furnishings and your personal possessions. For more specific information, contact your insurance agent.
Amenities: If you are interested in amenities such as garage, fireplace, recreational facilities and central air conditioning, you will find them more consistently available in the middle and upper priced luxury rental and condominium complexes.
Before you get your lease you will go through several steps in the renting process:
Make a formal application to rent. The application process protects the renter's or owner's right to choose a qualified tenant.
Pay a non-refundable fee which covers the processing of this application and the credit search that the manager or landlord will do.
Make sure that you and the building manager develop a written list of any repairs to be made.
Once your application is accepted, another deposit can be required. This will be put toward your security deposit or your other non-refundable fees, such as a cleaning deposit or administrative fee. Your Lease - your rights: Itemize the amount of rent you will pay and any late charges you would have to pay if you make late payments. List whether utilities or other services are included in the rent payments. State how frequently and by how much the rent can be raised. Check to see if rent stabilization guidelines apply if you have selected an apartment. This could further protect your rental rights. The lease will also contain:
- Property description
- Beginning and ending date the lease covers
- Who is responsible for maintenance of the unit
- The kind of notice required to end the lease
- Whether the tenant can sublease
- Whether children and pets are allowed in the building
- If laundry and recreational facilities are provided and if there is an additional charge for them
- Procedures for the return of the security and other deposits
- What arrangements are included for parking spaces, covered or uncovered
- Other rules and regulations that the landlord applies to tenants
- A military clause is part of the agreement in case of early transfer
- Other rights and responsibilities for the tenant

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Relocation Central : Focused on apartments nationwide and rental furniture providing personal service and area tours.
Landlord Tenant Law in the U.S.: Rental law and consumer protection in the United States by State.
DoD Housing Referral : Access to rental properties worldwide as well as other useful information on finding affordable housing. v.2, 2/14/05

Topic: Property Management

Many military families choose to rent their homes rather than selling the house when they PCS. Keeping a home in the old location can serve multiple purposes - it could be an investment property or a home to return to.

Owner's Responsibilities:

Certain responsibilities come with being a landlord, and the rental agreement between you and your tenant must make these clear.
Follow housing requirements affecting health and safety: providing heat, hot water, adequate plumbing, etc.
Put and keep the home in "habitable condition," and make the necessary repairs to keep it that way.
You cannot charge more rent than the legal limit, as governed by state law.
Have adequate insurance coverage on the property; broadest rental coverage available.

Property Manager's Responsibilities:

If you are using a professional property manager, it is important for you to have a written agreement with the property manager you choose. This agreement should include:

Providing you with monthly statements itemizing rents collected and expenses deducted.
Depositing receipts in a separate trust account.
Advertising property for rent, drawing up leases, collecting rent.
Making general repairs.
Periodically checking the general condition of your home.

Tenant Responsibilities:

Maintaining the property in a clean and orderly manner.
Making repairs for damage.
Paying the rent on time.
Leaving the home in good condition at the end of the tenancy.

Lease Preparation:

Length of time of lease.
Name, address, and phone number of your property manager.
Names of all legal occupants.
A description of your home.
The monthly rent and the security deposit.
Who pays for heat and utilities.
Restrictions on parking, pets, number of occupants, business activities, etc.
Changes (e.g., painting) you will allow a tenant to make, and at whose expense.

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services. v.2, 2/14/05

Topic: Buying a Home

Buying a home is a huge undertaking, and doing so when you may be moving again in three years makes planning your decision that much more critical. You might consider hiring a real estate broker to help you in your search. This individual is known as a Buyer-Broker and they represent your interests, not, those of the seller. You might also consider getting "pre-qualified" for a mortgage loan, so that you know what you can afford.

DETERMINE YOUR HOUSING NEEDS AND PRICE RANGE

What you need in a house depends on:

The size, the age, and activities of your family
The amount you have available for a down payment
The amount of mortgage you can qualify for
What you can afford
What's available in the local real estate market

Visit the Area and See Homes

Consider contacting a real estate broker a few weeks before your house hunting trip so that they can begin looking for possible properties that meet your needs.
Take a house hunting trip as soon as possible; use permissive TDY and Space A transportation, if available.
Request an overall area tour first, to get a feel for your new area and the different neighborhoods, styles of homes, etc.
Eliminate homes as you are looking

Select Home and Make Offer

If there is a homeowner's association, make sure you see a copy of the restrictive covenants, and understand association fees.

Negotiate and SIGN the Contract

Your offer should include:

Price
Closing date
Contingencies
Inspections and closing costs
Personal property conveyed with sale

Closing Process:

All conditions fulfilled, contingencies removed
Title to the property will be passed from the seller to you
You sign deed of trust/mortgage; note - VA, FHA, lender forms; settlement sheets
Pay balance of down payment and closing costs with cashier/certified check
Costs vary depending on type of mortgage, but may include: financing costs discount points, mortgage insurance premium, VA funding fee; escrows, title search and insurance; transfer taxes and recording fees; appraisal and credit report; homeowner's insurance; real estate taxes; prepaid interest; survey; termite inspection; other customary or lender-required fees
You can negotiate for seller to pay any of these costs MOVE IN!!!

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Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Realtor.com: The official web site of the National Association of Realtors. Provides search for realtors by city and state. v.2, 2/14/05

Topic: Mortgages Made Easy

Loan Types:

Conventional fixed rate - Loans up to a set maximum amount - currently at $322,700. Conventional fixed rate loans are the most popular type of loan, especially when interest rates are down. They are popular because the interest rate and monthly payment amount never change over the life of the loan.
It's easy to calculate the monthly payment amount, there are only three pieces of data needed to perform the calculation: Loan amount, Term length of loan, and Interest rate.
Non-conventional fixed rate - Loans above the set maximum amount listed above.
Adjustable rate mortgages ARM
- Interest rate fluctuates as the market rate changes. If rates decline, the borrower's rate also declines. If rates increase, the borrower's rate increases.
- Most adjustable rate mortgages have three common elements: Adjustment period, Adjustment factors, and Limits on adjustments.
- Some loans are at a fixed rate for a specific period of time, and then either must be refinanced or become adjustable for the life of the loan.
FHA loans
- The primary goal of the FHA is to help low and middle income people buy homes. Because the FHA loan is backed by the full faith of the U.S. government and insures the loan, lenders are willing to make loans with smaller down payments than normally required. The FHA reimburses the lender if the borrower does not make the monthly payments.
VA loans
- After World War II, the U.S. Government created the Veteran's Administration loan program to help people who have served in the military buy homes. The program is still in place today, helping veterans buy homes with little or NO down payment required. Unlike FHA loans, for which the entire loan balance is insured, the U.S. Government guarantees 60% of the loan balance. Mortgage insurance is not required.
Home Equity Line of Credit or Loan
- A home equity loan is secured by a second mortgage on the borrowers' principal residence. It is generally used for debt consolidations, home improvement, education, car purchases and/or for a down payment. Lenders offer two types of home equity loans: Home Equity Lines of Credit, and Fixed Rate Second Mortgage Loans.

Questions to Ask any Prospective Lender:

Am I able to view your rates/Programs online?
How many different loan programs do you provide?
Do you provide loans to borrowers of all credit status?
Are you able to provide FHA and/or VA loans?
Do you offer special loan programs specific to my situation or geographic area?
In what states are you licensed to provide loans?
How quickly can I be qualified and approved for the loan which I'm interested?
What will be the overall costs associated with my loan closing?
What are the fees specific to you- the lender?
Do you require escrows for insurance, taxes?
Do you offer online bill pay and account information?
Have you ever sold the servicing of your loans?

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Lendingtree : Allows for comparison of mortgages and you can apply on-line as well as financing options for cars and other needs. v.2, 2/14/05

Topic: Finding a Rental Apartment

Due to the nature of the mobile military lifestyle, the majority of families live off the installation in rental apartments. It is important to make good decisions when finding an apartment.

Methods of Finding an Apartment:

Search the Internet - there are very good commercial websites
Local newspaper advertisements/Apartment Guidebook
Visit apartment complexes - "shoe leather"
Networking - "word-of-mouth"
Installation Housing Referral Office
Installation Relocation Assistance Program

Tips for Finding a Rental Apartment:

Have a family meeting. Draw-up a list of priorities which include input from every family member: proximity to conveniences, size of apartment, swimming pools, tennis courts, workout facilities, utilities, etc.
Choose location/areas first, remembering your requirements and priorities.
Discuss with your family likes and dislikes about each apartment viewed.
Ask questions. Nothing which concerns you is stupid or too insignificant.
Take notes. Short comments will help you remember each apartment.
Take pictures. As the old saying goes, they are "worth a thousand words."
To help you avoid getting confused: Eliminate as you go. Look at one apartment; look at the next apartment - which did you like best? Eliminate the other. Look at the 3rd apartment; compare it to your choice between 1 and 2. Choose the one you like the best and eliminate the other. This method insures that you're only comparing two apartments at any one time.
When you find an apartment you like, speak with tenants and ask questions about the complex, the management, pest or noise problems.
If possible, go back to the apartment and look at it again, preferably on a different day and at a different time of day. It is also a good idea to visit the neighborhood at night, during rush hour, etc.

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Relocation Central : Focused on apartments nationwide and rental furniture providing personal service and area tours.
Landlord Tenant Law in the U.S.: Rental law and consumer protection in the United States by State.
DoD Housing Referral : Access to rental properties worldwide as well as other useful information on finding affordable housing. v.2, 2/14/05

Topic: Selling your Home

Factors Which Affect The Value Of Your Home
Location, Location, Location:
You cannot change the location of your current home, assuming it is not a mobile home, but consider location in any future purchase.

Condition:

Look at the home from the prospective buyers' point of view. People like spacious and uncluttered rooms and closets; consider a garage sale or renting a storage shed to achieve that look.
Most buyers want a move-in condition - paint, clean - generally people react well to neutral/off-white tones.
Take care of maintenance and minor repairs.
Outside: "curb appeal" can invite a potential buyer to take a closer look, or turn them away.
Mechanical systems: check to be sure that cooling, heating, electrical, and plumbing are in good working order.

Price:

It is most important to price your home realistically with the help of a professional, one who uses comparable properties and sales to advise on the most likely sales price. Your home will sell faster if priced right.

Negotiating and Concluding a Sale

Your real estate professional will guide you through this process. A few things to remember - offers should be in writing and clearly spell out the terms and conditions of the sale: price, closing date, financing, personal property included, financing, termite and engineering inspections.

Evaluating the Offer
Essential Elements for Agreement:

Price
Closing Date Personal Property Included/Excluded
Responsibility for Settlement Cost

Factors Affecting Price Consideration:

Time on Market
The Number of Offers You've Received
Current Market Conditions Trade offs - Attractive Terms Compared with Price

Buyer's Ability to Perform:

Amount of Earnest Money
Amount of Down Payment
Mortgage Contingencies - Amount vs. Income, Time to Process. Pre-approval.

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services. v.2, 2/14/05

Topic: Working with/ Real Estate Broker

Remember: You will be listing your home with the broker, and the agent is merely an agent of the broker. All other real estate companies in the Multiple Listing Service are sub-agents of your broker, and their fiduciary relationship is with you, the Seller. That's why it is so important to choose a reputable broker who sells a lot of homes in your area.
Contrary to popular opinion, your agent most probably will not sell your home personally. His/her job is to make the other agents and the public aware of your home and to assist you in presenting your home in the best light possible to compete favorably with competing listings. It is a good idea to interview 2-3 agents when listing your home. Have each of these agents prepare:

Comparative Market Analysis
Marketing Plan

This will let you know how they plan to list and sell your property as well as insight as to the most likely sales price.
Tools for getting your home sold that a broker should use and that you should look for in their marketing plans:

Multiple Listing Services MLS
Open Houses
Broker's Open House
Public Open Houses
"For Sale" Sign - More than half of the sales result from the use of yard signs in many markets
Advertising
Internet listing including home video tours
TV listings and video tours
Classified Advertising
Display or Pictorial Advertising in Newspapers
Homes Magazines
Direct Mail
Canvassing Knocking on doors in a neighborhood can bring a wealth of likely buyers to an agent

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Veterans Administration: VA Home Loan Guaranty benefits and services. v.2, 2/14/05

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Topic: Single Family Homes vs. Condos

Before you make the decision whether to invest your money in a single family home or a condominium, be sure to explore the market where you will be buying. Is this a market where condominiums are popular? In some locations, the market is very good for condominiums, and in others, the idea has never really caught on. Especially if you know that you will be relocated again within five years or so, you should be aware of the market in your area. There is almost always a market for single family homes, except in areas where the market has so inflated their values that few can afford them.

What is a Condominium?

A form of ownership defined by state law
Condominium denotes a style of ownership, not a particular style of architecture
Buyer owns his own unit as defined in the documents creating the condominium regime
Owns an interest in the "common areas" with all other owners
May or may not own any land
Some or all of the land probably owned in common
Maintenance of the land and common area pools, party rooms, etc., is taken care of by the condominium association
The buyer will pay condominium fees, usually monthly, to take care of the costs associated with upkeep

Good News and Bad News About Single Family Homes and Condos
In a Single Family Home:

Buyer owns all of the structure as well as the land.
Have the rights associated with total ownership.
Can improve, borrow on, give away, sell, etc. as you please.
Also have all of the maintenance, yard work and upkeep.

In a Condominium:

The outside maintenance taken care of in the monthly fees.
Can be much less expensive to buy.
Fees can be very expensive in the form of monthly payments.
Usually less privacy than in a single family home.
Can be a feeling of security for a person living alone.

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Realtor.com: The official web site of the National Association of Realtors. Provides search for realtors by city and state. v.1, 2/22/05

Topic: Homeowners Assistance Program
What is the Homeowners Assistance Program (HAP)?
HAP is a Congressionally mandated program providing special relief through financial assistance to eligible military and civilian employee homeowners impacted by adverse real estate markets due to base closure or realignment.

Who is eligible for HAP?
Eligibility requirements may vary from installation to installation based on program approval dates and specific parameters for each program. If you meet any of the general requirements below it is advised that you submit an application for formal determination.

Full time active duty military members, including Coast Guard members
Full time DoD civilian employees
United States citizens who are non-appropriated fund full time employees at the affected installation
Eligible applicants must be assigned or employed at or near the installation announced for closure or realignment on the announcement date
Applicants must be the owner occupant on the announcement date
Civilian or Military personnel transferred, or terminated as a result of a RIF, within six months prior to the announcement, who were owner occupants at the time of the transfer or termination
Civilian or Military personnel who transferred overseas from an affected installation, within 3 years prior to the announcement and who are homeowners in the area
Civilian employee homeowners on an overseas tour with reemployment rights back to the affected installation at the time of the announcement
A service member transferred from the installation within three years prior to the public announcement, if in connection with the transfer, was informed of a future programmed reassignment to the installation
Military member homeowners ordered into on-post housing within six months prior to the announcement
Applicants must be relocating beyond the normal commuting distance from the affected area to secure employment

How does HAP work?
HAP benefits are available in the following 3 ways:

Government Acquisition: The Government can purchase your home for 75% of the value on the day prior to the realignment/closure announcement date or by paying off the mortgage, whichever is greater. Additional benefits include reimbursement of mortgage interest, taxes and hazard insurance.

Private Sale: The Government is able to reimburse you for part of your loss from selling your home. An eligible applicant may be reimbursed in connection with the private sale of the dwelling in an amount not to exceed the difference between 95% of the appraised fair market value of the property on the day prior to the announcement date and appraised fair market value of such property at the time of the sale or the sales price, whichever is greater.

Foreclosure: If you have defaulted on your mortgage the Government can provide you assistance. If lenders have foreclosed on the property AFTER the announcement, you may be reimbursed for the amounts you paid out as a result of the foreclosure.

How do I apply?
You can apply at the Installation Housing Office, any office your Commander has designated, or the HAP regional office once HAP has been approved for your community. You will need the following documents to apply:

DD Form 1607, Application for Homeowners Assistance (Part III requires completion by your Personnel Officer and must have original signature)
A copy of the deed to your property showing ownership
Transfer orders
Retirement orders or separation letter. If you are a civilian employee, you will also need proof of employment at the new location
Receipts from your utility company or a letter stating that you occupied your house on the date of the base closure or realignment announcement.

Helpful Web Site:

The Sacramento District HAP office : Describes the program and procedures. v.1, 3/07/05

Topic: Finding Schools for Children
Finding the right schools to fit your children can be a challenging task. It is one of the most important considerations when deciding where to locate, especially if there is more than one school district in your new hometown.
There are a few rules that can help you to target the right schools for your children:

Take an honest assessment of each child's abilities, personality, likes and dislikes, strengths and weaknesses.
"Interview" each child. Talk to them about their desires and needs in a new school. Ask them what they would change about their present school if they could.
Research the schools in the area for their strengths, and try to "match" each child with the proper school for their situation.
If possible, visit the schools, if you are lucky enough to take a househunting trip, and interview counselors, principals, teachers, and coaches. Take pictures of the schools, students and classrooms for your children.
Analyze each school for its contribution to your child's development. A "jock" will shine in a strong sports school, and your little artist will thrive in a school that emphasizes the arts. On the other hand, your little genius may need an academically excellent and challenging program, and your shy student may appreciate small classrooms and individual attention.
Before you buy or rent a home off the installation ask the local school board what the rules are for living in the school district. If it is a rule that you must live in the district in order to send your children to those schools, be sure that you are clear on the district boundaries. Before you sign a lease or a contract, double check with the school district to verify that the potential address is, indeed, within the limits of the district.
Sometimes, a parent may petition on behalf of their child to have the child attend a school which is outside of their district. Check on the rules in your community.
Encourage the teachers and administration, in whichever schools you choose, to maintain close contact with you on the progress of your children. Stay involved. Watch for signs of discontent.

Helpful Web Sites:

Military Child Education Coalition: The military child coalition is a clearinghouse of information important to parents researching the educational needs of a child. It includes military and school links.
Department of Defense Education: Provided by the Department of Defense school system this site focuses on the history, success rate, student testing procedures and much more.
After School: Helping individuals interested in the growth and development of children between ages 6-18 by providing information on how to obtain funding for an event or after school activity.
Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Great schools: Provides objective information on public, private and charter elementary, middle and high schools in all 50 states. v.2, 2/14/05

Topic: Government Quarters
Temporary Living Quarters:
Arranging for housing before departure and upon arrival is a very real concern and proper planning can relieve stress. Many installations have limited temporary quarters and most Services have temporary lodging contracts. To find temporary quarters on the installation requires you to contact the billeting office at both the departure and destination area locations. Information on booking temporary quarters can be found in the Helpful Web Sites below.

Clearing Government Quarters:

Contact the housing office as soon as you get your PCS orders.
Schedule a pre-termination inspection 30-40 days prior to your departure date. The inspector will brief you on minimum standards of cleanliness to pass inspection at this time and will identify damages that you will need to repair or pay for.
Ask the housing office if they maintain a list of professional cleaners they will make available to you. If you wish, you may hire one of these cleaners to do the cleaning of your quarters. Usually, they guarantee you will pass inspection, or they will clean until you do.

To Secure Government Family Housing at Your Destination:
Finding housing at your destination is still an individual task that requires you to contact the housing office at your new installation. You can connect to your Service's website and find the information for government housing. The Service's website provides information on government housing, see Helpful Web Sites below.

Helpful Web Sites:

Army Travel Lodging: Designed to help individuals in the military community find travel information on Army installation lodging.
Navy Lodging : Provides fast free travel and lodging information to military service members.
Air Force Lodging : This user friendly site was designed to help you locate an Air Force Base nearest to the location in which you are visiting; fast and easy.
Marine Corps Community Services: Provides information on Marine Corps temporary housing.
Navy: Provides information on installation housing
Army: Provides information on installation housing.
Marine Corps: Provides information on installation housing.
Coast Guard: Provides information on installation housing. v.2, 2/14/05

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Topic: Selecting a Broker
For help in selecting a realtor in an unfamiliar area:

Check the realtor referral data, if available. The Internet has great sources for this information.
Get education and information from the installation Housing Referral or the Relocation Assistance Program in the Family Center.
Word of mouth from your sponsor or new co-workers may be helpful.

To select a company, some of the criteria you can use are:

Do they have a full-time, salaried, Relocation Director who counsels the transferees, sends information, and assigns agents, or has a dedicated staff who does so?
How do they assign agents - do they actually "match" you with an agent who is an expert in homes in your price/lifestyle range, who has similar interests, etc?
If you are unsatisfied with the agent assigned for any reason, will the Relocation Director reassign a different agent?
Does the Real Estate Firm have a website and toll free number for you to keep in touch?
Will they send you, under first class or priority mail cover, a detailed relocation packet and videotape?
Does the real estate company belong to the Employee Relocation Council and the local Multiple Listing Service?
How long has the company been in business? What is their market share?

Working with the agent:

It is most important to tell him or her everything you want and need in housing.
Discuss your financial situation because you want to make sure you are shopping for housing in the right price range.
Your agent will be spending full time helping you to locate your new home, and if you are comfortable with the agent, it is wise to stick with that person until you have successfully purchased your home.

Helpful Web Sites:

Home Store: Designed to provide comprehensive nationwide information on buying, renting, building, moving and improving your new home; free credit reports and pre-approval for home loans are also available.
Home Fair: This site is designed to provide its customers with valuable moving tools such as a moving calculator, special reports, realtors and more.
Monster Moving: Geared to aid customers with moving needs by providing storage quotes, reservations, help finding professional movers and truck rental services.
Realtor.com: The official web site of the National Association of Realtors. Provides search for realtors by city and state. v.2, 2/22/05

Category: Plan My Travel
Topic: Travel by Air

Before planning your travel, check with your transportation office on your installation regarding procedures for obtaining official travel tickets.
Making airline reservations, plotting a route, and finding temporary lodging are among the myriad of details necessary to your move. Here are some resources:

Sato Travel has special sections for Military official and personal travel.
Omega Travel has special sections for Military official and personal travel.
Carlson Wagonlit is also available on many installations. Safety and security are vital for everyone traveling overseas. The U.S. State Department has up-to-date information and travel warnings. From this web site, you can also connect to information on embassies and consulates, health advisories, citizenship and immigration, passports and visas, customs, homeland security and many other topics of interest. Another sometimes frustrating travel issue overseas is currency conversion. The Currency web site, has up-to-date exchange rates for all 164 currencies.

Topic: Travel by Car

When traveling in the U.S., Europe and the Pacific there are excellent sources for driving directions and trip planning found on the Internet. They are:

All of these sites have driving directions. You should check the directions from more than one source as occasionally the mapping programs have errors. Remember, when planning the number of days for your trip, the military considers 350 miles a "day" of travel.

Topic: Lodging The Per Diem, Travel and Transportation Allowance Committee, has the links to all the government lodging programs available on and off the installation for military and civilian personnel. At this web site, you may also research travel and transportation allowances and entitlements such as your daily per diem rate worldwide. Lodging can be handled through:

Sato Travel, http://www.satotravel.com
Omega Travel, http://www.owt.net
Carlson Wagonlit, http://www.carlsonwagonlit.com

Topic: Travel Emergencies Checklist

An emergency in-transit can happen to anyone. You can be prepared to handle unforeseen problems along the way with a little pre-move planning.
PRE-MOVE PREPARATION:

Clearly mark a map of your travel and route plans.
Make hotel reservations two to four weeks in advance.
Have your car serviced by your own reliable mechanic.
Carry a dependable spare tire and tools to change it.
Check oil, antifreeze and windshield wiper fluid levels.
Check to be sure that the headlights, taillights and windshield wipers are in proper working order.
Know where to obtain emergency care along the route, prior to departure.
Carry the telephone number for the highway patrol.
Review the route with a passenger. In case of unexpected diversions, he or she can help the driver.

ITEMS TO TAKE WITH YOU

Telephone numbers and directions for the hotels where you will be staying.
Automobile registration card and insurance.
Contact number for the insurance agent.
Spare set of car keys.
Battery jumper cables and flares for emergencies.
Proof of medical, auto, and household good insurance.
Telephone book.
All important documents including marriage certificate, birth certificate, immunizations record, assignment orders, leave form, passport, proof of citizenship, and any other pertinent information.
Telephone number of your sponsor or unit commander.

TIPS FOR THE ROAD

Plan a realistic travel schedule.
Alternative driver should rest as much as possible.
Pack valuable items inside the trunk during the day and take them into the hotel at night.
Use well-traveled routes and safe neighborhoods.
Don't overload the car and obstruct your view. Or you may contact the installation Security Office. They are available 24 hours a day, 7 days a week.

EMERGENCY RELIEF (ER): Emergency relief agencies of the Services gives loans or grants for approved emergency financial needs for food, rent, utilities, transportation, vehicle repair, funeral expenses, medical/dental expenses, and personal needs when pay is delayed or stolen. You may apply for emergency relief assistance at any installation. If there is no emergency relief section, you may go to any of the following: American Red Cross Chapter or other branches of the military. All branches of service have inter-service agreements to assist any military individual.

Helpful Web Sites:

Army Emergency Relief: Provided by the Army for emergencies worldwide.
Air Force Aid Society: Provided by the Air Force for emergencies worldwide.
Coast Guard Mutual Assistance: Provided by the Coast Guard for emergencies worldwide.
Navy-Marine Corps Relief Society: Proved by the Navy/Marine Corps for emergencies worldwide.
American Red Cross: Provides for immediate assistance in times of national and international emergencies.
USO: Provides for emergencies worldwide. v.1, 3/10/05

Category: Plan My Timeline
Topic: Relocation Calendar

Are you overwhelmed at the idea of moving? Don't know what to do first? Visit the Relocation Plan for a comprehensive checklist by week of important tasks. This will help you organize your thoughts and your tasks.

Topic: Relocation Schedule
You can make a detailed schedule for your move, but unless everyone involved is part of the planning, the move will be fraught with extra stress and problems. The Right Start has tips for successful scheduling.

Topic: The Right Start
Moving is always a challenge, but there are steps you can take to make it easier.
Here are suggestions that many families have found useful at moving time. If you make it your own, things are guaranteed to go more smoothly:

Your move is your personal challenge. You are in charge of your move. There's plenty of help out there, but you have to ask for it. Sponsors are available at your new installation, but you have to ask for one. The military will help you with expenses, but you have to follow the rules of the road. Like your weapon, your job and your role in your unit's plans, the effectiveness of your move depends on you.
Be sensitive to everyone's stress. Moving places stress on your spouse, your children, and on you. Uprooting ties isn't easy even though it means career opportunity for the military members. Emotionally charged things will happen. Expect the unexpected. Give everyone the slack they need throughout the move.
Tasks - stay ahead of the game. How do you win the moving game? Simple. Get ahead of the curve, and stay there. There are over eighty tasks to do on a move. Even if your moving plan says do it next week, do it now if you have time. That frees up more time later to handle the unexpected and the really important things such as helping your kids meet new friends. Getting ahead of the game means you're in control of your move, and that makes sense.
Use "to do" lists. The countdown to moving day can overheat the coolest heads. Relocation adds a new layer of stress to daily life. Since very few of us have photographic memories, we need lists. Lists are the only proven antidote when faced with a long series of multiple tasks, each having many subparts. Everyone from management gurus to advice columnists recommends using lists. Lists will save you when you move. Keep track of your progress on each one. It feels great crossing things off.
Develop backup plans. Murphy's Law still operates, and things don't always go as planned. It pays to think in terms of "what ifs". What if the motel loses our reservation or won't take pets? What if the baby-sitter doesn't show? What if I lock myself out of the car? Be armed with foresight. Anticipate problems before they occur, and you give yourself the best gift-the feeling of being in control.
Build in time to relax. Moving is a team effort, and it is hard work. By the time your stuff is in the van, you'll be relieved you're on your way, but you'll also be tired. Take time for yourself and for your family-time to unwind, time to chill. Take some leave in the country or bring the family to the beach or on a mountain hike. Recharge your battery, and you'll perform better in your new job.
Collect these documents and put in a safe place. Make copies of all the documents - just in case. Travel Records:
- Birth certificates
- Social security numbers
- Expense log book
- Military and insurance ID cards
- Travelers checks
- PCS orders (multiple copies)
- Insurance policies (vehicle, life, health, umbrella liability)
- Marriage or divorce papers
- Pet immunization records Power of attorney (if applicable)
- Copy of wills
- Serial numbers (of valuable electronic equipment)
- Children's medical, dental, optical records
- Financial and investment records
- Charge and credit card account information
- Truck rental agreement (if DITY)
- Bank account, credit card, credit line account numbers
- School transcripts and referring letters
- Car registration(s)
On moving day, make sure you have what you need to travel and survive locked away in a safe place.
Survival Kit
Emergency food
Coffee, tea
Water
Large and small plastic bags
First aid kit, sunscreen
Sunglasses
Prescription medications
Travel alarm
Extra pairs of eyeglasses
Tool kit Toilet and facial tissues
Paper plates, plastic forks, etc.
Flashlight
Light bulbs
Soap, cleaning supplies
Pet food, toys
Baby food, formula, diapers, wipes, etc

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Topic: Relocation Plan

Congratulations! Here's the core of your moving plan. If there are fewer than 13 weeks until you arrive, steps in weeks prior to the current week should be completed. If there are a lot of these, don't panic but DO swing into action.
The steps are grouped by week, so you can build a daily timetable that works for you. As you do this, take into account that different steps will take differing amounts of time.
Week 1: Things to do this week

Contact relocation manager at current and new duty stations. You can contact your relocation manager through SITES. Schedule meeting with relocation manager at current station. To help the relocation manager help you obtain all the benefits to which you are entitled, advise relocation manager whether you are married, whether your spouse is a military member and provide the number of children or other family members living with you.
Set up a system for keeping track of expenses related to your move. (You will need a record for tax-deduction reasons, if you itemize.). DITY or personal moves as they are now calles are considered taxable income.
Inventory your possessions and estimate their value in writing. To help you inventory your possessions there is a form found in category Household Goods Quick Links developed by the DoD which can help you with this task. Remember to inventory high value/high risk items and check on insurance coverage for your possessions while in transit/storage.
Decide what things you want to leave behind. Hold a garage/yard sale. Donate what isn't sold to charity and, if you itemize, take the deduction.
Ask your current transportation office (TO) or visit SITES to learn more about moving options. Discuss your moving options with your family and assess their effect on everyone. Decide whether to do it yourself. Contact three rental companies for sample rates. You can do this through SITES or other Internet resources.
Decide on method of travel for each family member, if you are not traveling together.
Check SITES, your new housing office, Installation, home pages, local city and town home pages and the World Wide Web to get a picture of your new community.

Week 2: Things to do this week

If you plan to use a commercial carrier for your move, provide your current TO with your estimated shipping weight. Let TO know if you'll be shipping a private vehicle.
Prepare your Relocation Budget. Estimate moving costs and timing of major cash payments. Your relocation manager or financial counselor in your Family Center can assist.
If you're selling your current home, contact a local real estate agent or your local board of realtors. Visit SITES for information on preparing your home for sale as well as good Internet web sites that can connect you with reliable resources.
If you plan to buy a home at your new location, ask your current real estate agent for referrals. Additional information can be found in SITES.
Estimate the amount you wish to spend on a new home. Your relocation/financial manager can help.
Obtain a change of address kit at your local post office or on the Internet at the USPS.gov web site.
Order newspaper subscriptions and obtain maps for your new community. You can go through SITES or the World Wide Web to download driving directions for your move.

Week 3: Things to do this week

Contact any friends you may have in the new location. Request a sponsor at the new station and make contact when one is assigned. Update your address book with this information.
Make necessary medical, optical and dental appointments and get any necessary immunizations.
Make arrangements to have all medical records forwarded or placed in your Travel Records Kit.
Plan your route of travel, including any stops for vacation or R & R. Make hotel/motel reservations along the route as needed.
Write down reporting dates and addresses at new duty station and post on your refrigerator. Obtain an installation map to find the best routes to these locations, SITES can help with directions.
Make a list of people and organizations you need to notify about your move. Start to notify a few every day. They should include banks, book/record clubs/etc., doctors/dentists/optician, creditors/charge accounts/mortgage companies/auto loans, clubs, insurance companies (auto/home/life), phone companies, utilities, magazine subscriptions, accountants, broker/investment adviser, schools, friends, relatives, veterinarian and religious institutions.
Organize family records in a Travel Records Kit. Compile a personal file for each family member:

Adoption Papers (if applicable)
Allotment Records (Copy of allotment application)
Birth Certificates (original or certified copies) for all family members
Bank Books (checking/savings)
Car Insurance, Registration, Title
Checks: Blank, Canceled, Current Statement
Child ID File
Credit Cards
Deeds and Mortgages
Divorce papers (Pertaining to any prior marriages: Discharge papers, Divorce papers, Death Certificates & Annulments) o Driver's Licenses (if applicable)
Educational Report Cards & Records, Individual Education Plan (IEPs) documentation if applicable (Preschool, K-12) & Transcripts from Colleges, Universities, Vocational Training and Business Schools attended. Also addresses and phone numbers of these locations
ID Cards (for all dependants 10 years and older)
Insurance Policies: Include the company, address, phone number, policy number and type of insurance for each company (life/fire/etc)
Immunization Records
LES (Last Leave and Earnings Statement)
Lists of: Bonds, Mutual Funds, Stocks and other investments (Brokers address, phone number and account number(s))
List of: Company payments due for household (due dates, account numbers, phone numbers and address-to avoid delinquent payments)
Marriage Certification o Medical Records (shot records too)
Passports (if needed and if so...must be for ALL FAMILY MEMBERS)
Moving Materials: Hold unaccompanied baggage, Household goods and Shipping/Storage document
Naturalization Papers/Green Cards/Citizenship Papers (if applicable)
Orders (extra copies-minimum 3) and Dependant Orders if separate
Original Will (Per Adult) o Personal Papers (Those not listed that you will need)
POV Shipping Documents
Power of Attorney (Check Expiration Date, 3 copies)
Safety Deposit Box Key(s)
Spouse Resume, Letters of Recommendations and Last Pay Statement, Records of Employment, Copies of Personnel Actions (i.e. step increases or change of career status received from CPO)
State and Federal Income Tax Forms/Records (AT MINIMUM the past 3 years)
Social Security Cards for all family members
Travelers Checks
U.S. Savings Bonds
W-2 Forms

Week 4: Things to do this week

Read your renters or homeowners insurance policy to make sure you have coverage for any damage or personal injury in transit.
Set a moving date and notify your civilian landlord or your installation housing office when you intend to vacate the premises. Arrange for temporary lodging to fill any nightly gaps.
Make sure your relocation manager knows if you plan to move yourself and make sure your moving vehicle will be large enough to hold your household goods.
For spouses and other employed family members, update resumes/referral letters and send to prospective employers. Give termination notice to employer(s) and seek referrals wherever possible.
Obtain information about the new location, including school calendar and enrollment requirements, religious institutions and how to get new driver's licenses and license plates. Also get the names, phone numbers and deposit requirements of local water, power and heating utility companies in your new area.
The SITES web site can provide much information about your new base. We urge you visit it.

Week 5: Things to do this week

If possible, plan and make a house-hunting trip. Your commander may authorize a permissive TDY for house hunting for up to 10 days, but remember, you will pay all expenses related to the trip. If you go alone bring back pictures and literature.
If you buy a home, arrange financing and set tentative closing dates. Check at least 3 mortgage sources for prequalification rates, terms and mortgage fees.
Plan the furniture layout in your new home/apartment and make a list of items that are lacking.
Set up bank accounts in the new location and get a safe deposit box, if necessary. Set up local retail charge accounts, if desired.
Apply for new bank debit (ATM) cards if you use them. Determine your bank card rate and look into getting a lower-rate bank card.
Find an insurance agent in new area for auto, home, renters, boat, umbrella liability and other necessary coverage. Shop around for the best coverage and rates. Your family center personal financial manager is a valuable resource for this information.
If you haven't established an address in your new location, obtain a P.O. Box in the new area.
If military member is going TDY in advance of the PCS move, then go to legal services and get a power of attorney or letter of authorization drawn up for the tasks a family member may need to perform such as selling, arranging for household goods, etc.

Week 6: Things to do this week

Schedule transfer of school records and ask for any letters from current teachers that could be helpful establishing your child in the new school.
If you are moving yourself, begin packing a few boxes each day.
If you are being moved by the government, schedule pickup and delivery dates with your carrier and arrange storage, if needed. If you have any questions, ask your relocation manager or transportation office for help.
Contact your current utilities to end service on the day after you move. Arrange for the final utility bill(s) to be sent to your new address.

Week 7: Things to do this week

Check expiration date on military ID card(s) and update it (them), if necessary.
Decide which fragile, irreplaceable, valuable or other important items you plan to take with you in your personal vehicle and which ones can be safely packed for the carrier to transport.
Confirm with your transportation office or relocation manager that you understand the packing and shipping regulations, including those pertaining to pets.
Make necessary repairs to your current home, and clean it prior to inspection by the base housing office, commercial leasing agent or prospective new owner.
Take clothes to be dry-cleaned.
Retrieve things you have loaned. Return any items you have borrowed.

Week 8: Things to do this week

Review your Relocation Budget. Determine the total cash outlay you will need during your move. Include items like lodging you may normally charge. Determine whether you have the cash to carry you over the moving/travel period. Include utility deposits, closing on new home, accommodations and meals, and pet expenses in your consideration. If you don't have enough savings to carry you, you may have to take Advance Pay and Allowances, which you have to pay back. Consult your base pay and finance office for details. However, we urge you to use this option cautiously and only after consulting with your family center personal financial manager and the base pay and finance office.
Service your vehicle(s).
Check the status of your pet inoculations and licenses. Be sure to check the regulations for bringing a pet into the new country/city/town/state. This can be done through SITES.
Decide where you will spend your last night(s) in your current location.
Transfer your bank accounts to your new area. Obtain travelers checks/credit cards to finance your physical move. Official expenses can be put on your government travel card.
Settle retail charge accounts and outstanding local bills in your current location.

Week 9: Things to do this week

If you're using a commercial carrier, verify the moving schedule with the TO at your current and new base.
If you are moving from a high-rise apartment building, be sure to reserve the freight elevator for moving day.
Drain oil and gas from your power equipment, such as a lawnmower or chain saw.
Tag all items going into storage. Remember to remove old stickers from previous moves. Mark on the sides of the boxes the rooms in which you wish them to go. You may want to mark which boxes you want to be first off the truck. These "early out" boxes should contain the items you need to help you set up housekeeping immediately--linens, dishes, tableware, etc.

Week 10: Things to do this week

Remove TV antenna, air conditioner. Service appliances prior to shipment.
If you're not taking your house plants, give them to someone who will care for them. You cannot take plants overseas.
Give a going-away party for your children.
Pick up medical and dental records, dry cleaning, loaned out items and anything sent out for repair or service.
Notify your current command of your new permanent address. Also notify your current and new post offices.
Cancel all regular deliveries and collection, such as newspaper and garbage, as of moving day.
Arrange for someone to take care of your young children and your pets on moving day.

Week 11: Things to do this week

Contact your installation pay and finance office to assure you of which allowances will continue at your new location.
Clean out refrigerator. Get rid of perishable food you won't eat before moving. It may help to concentrate for two weeks on drawing down your existing food inventory instead of shopping right up to departure.
Pack special care or irreplaceable items you don't want commercial movers to touch.
If traveling by car, pack a Field Kit to handle emergencies on the way. Pack your luggage and anything you are taking with you in your vehicle.
Field Kit
- Emergency food
- Coffee, tea
- Water
- Large and small plastic bags
- First aid kit, sunscreen
- Sunglasses
- Prescription medications
- Travel alarm
- Extra pairs of eyeglasses
- Tool kit
- Toilet and facial tissues
- Paper plates, plastic forks, etc.
- Flashlight
- Light bulbs
- Soap, cleaning supplies
- Pet food, toys
- Baby food, formula, diapers, wipes, etc.
If you are making a self managed move, arrange for people at your new duty station to help you unload.
Arrange for utilities to be connected at your new home the day before the movers arrive.

Moving Day & Things to do the week of Moving

Lock the Travel Records Kit and other valuables in your vehicle's trunk.
Before movers arrive disconnect all major appliances, take out trash, take children to day care, get pets settled with their care givers.
Be there when the movers arrive. Stay with them as they take inventory, tag your furniture and record the condition of each piece. Remember, you can also make notes on inventory records. Put your copy of the inventory in with your Travel Records Kit.
If moving overseas, watch carefully as they pack the lift vans. You might try to make a list of what is in each container. If more than one shipment (hand carry and luggage, unaccompanied baggage, storage, shipment and professional books and equipment) is being made, separate into groups that are easy to identify. For overseas moves the unaccompanied baggage shipment should include things that will help you set up housekeeping until your surface shipment arrives which could be 1-4 months.
Packed by Owner boxes should be left open so movers can view contents and take responsibility of cartons.
Offer water, soda or coffee to the movers.
Make a thorough inspection of the house -- attic, basement, closets, cupboards, garage and yard -- before the movers leave to be sure nothing important is left behind.
After movers leave. Make a copy of the packer's inventory for a relative. Keep the transportation offices phone number(s) on hand. Have a vacuum cleaner ready to clean last minute items. Make sure all windows are down and locked and all lights are out.
Try to get a good night's sleep before starting on your journey.
Give a copy of your travel plans, with date, route and phone number to supervisor, orderly room staff, sponsor, relatives, etc.

During the Move

Keep a log of all moving expenses incurred for tax time and finance at in-processing (if family is traveling separately, keep two logs). Expenses to track include rental cars, cost of gasoline, meals, utility deposits, air/bus/rail fares, accurate mileage, rent deposits, installation charges, etc.

After Your Arrival: Things to do

Contact your relocation center, transportation and housing offices.
If household goods are in storage, notify the transportation office of new address and arrange delivery.
Be there to meet the movers at your new home. Check off each item on the carrier's inventory list. Check for damage claimed by the movers by piece and make notes on the spot. You'll need to sign the inventory and the Statement of Accessorial Services Performed (DD619-1). Sign nothing that is blank.
Make sure pets are secured the day of arrival. Put cats and small dogs in carriers. Tie larger dogs outside if possible.
Allow older children to help unpack. Arrange care for smaller children and infants.
Set up the beds first, then the kitchen. You can live out of your Field Kit until things settle down.

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Category: Helpful Moving Tips
Topic: Job Hunting Spouses

IDENTIFY OBJECTIVES: What are your priorities, both personal and professional?
THINK POSITIVELY: The more positive you can be about the move and the opportunities it presents, the more likely it will be that you will find a satisfying position in the shortest amount of time.
EVALUATE YOUR STRENGTHS: It is a good idea to call on family members and long time friends to ask for an honest recounting of your strengths and weaknesses.
FAMILY CENTER AND CIVILIAN PERSONNEL OFFICE: On the installation there are several valuable resources to assist in perfecting your job hunting skills and referring you to possible jobs. The employment assistance program resources are extensive and can be accessed via the web.
- Military Spouse Preference Program
  - Must be a spouse of active duty
  - Must accompany military sponsor
  - Spouse must meet all pre-employment criteria and be immediately available
NETWORK - OR TAKING ADVANTAGE OF ALL YOUR RESOURCES: Although it may seem as if you are on a lonely mission, your best resources may be close at hand.

Your spouse
Your present boss
Professional associations, clubs, organizations
Everyone you meet bankers, realtors, new friends
People in your field in your new community

SELL YOURSELF EFFECTIVELY: You must understand the positive benefits of your product, yourself, and present them enthusiastically.
- Prepare a persuasive resume
- Send an effective cover letter o Interview impressively
- Follow-up enthusiastically
AGENCIES AND HEADHUNTERS: If you have never used a placement agency before, please contact your family employment readiness (also known as spouse employment assistance) program in the family center for guidance. These firms can be very helpful,but research into their fees, who pays the fee, and placement success ratios should be known and evaluated before you enter into any agreement. Depending on the service and the fee, these firms can help to write resumes and assist in locating jobs. Most reputable Placement Services are paid by the employer for the placement of candidates. They generally fall into three categories:
- Executive Management Recruiters
- Employment Agencies
- Temporary Employment Agencies

Helpful Web Sites:

Military Spouse Resource Center: A U.S. Department of Labor sponsored web site designed to provide spouses of active duty and reserve members easy access to information, resources, and opportunities related to education, training, and employment within the United States.
Military Spouse Career Center: a one-stop resource for military spouse employment needs.
Employment Readiness: Geared to the military spouse this site provides job search links, resume writing tools, and a variety of other helpful links.
Air Force Crossroads: Providing Air Force spouses with employment information as well as support groups and forums.
Lifelines: Spouse employment information can be found in Navy Lifelines by searching spouse employment or going to self help info, click on careers and employment, then on spouse employment.
Military Spouse JobSearch: designed to enhance the employment opportunities for spouses connecting them to military friendly employers worldwide. v.2, 2/14/05

Topic: Moving with Infants
It is important to be watchful of the little ones during relocation.Very young children are:

Adaptable
Very sensitive to a disruption in their routines
Sensitive to changes in perceived stress of their parents

While the packing and unpacking are in progress:

Have a sitter or close friend attend to the infants or younger children.
Avoid having young children under foot on moving day.
Be sure to keep the favorite blanket and a few toys separated to take with you.

For infants:

Keep baby food and bottles in your own carry-on or handy in the car.
You may need baby towels, an extra blanket, clothes, other food, some toys,etc.
Be sure to take an ample supply of bottles and diapers to keep the baby comfortable.
Make sure temperature is neither too hot nor too cold.
Make sure infant has plenty of room to sleep.
Check infant and child seats to be sure that they are appropriate for the size of the child.

For toddlers:

Take enough toys, books and games to keep toddlers happy and entertained.
DVDs/CDs/tape players with "read me a book" tapes can be very helpful.
Have healthy snacks readily available.

Care, feeding, and resting:

Keep babies and little children on a schedule that approximates their usual eating, nap and bedtime schedule.
Be sure that they get balanced meals and enough rest.
Keep children moving. Exercise is important.
Choose mealtime places with special accommodations for children to run and play. Try to find hotels with swimming pools and playrooms and restaurants that cater to children.

Include your children in your plans for the new area:

For toddlers show them pictures of their new home.
Teach them to say the name of their new town and some interesting facts there's a children's museum, or a zoo.
Allow the child to select 1 or 2 toys, stuffed animals, books, etc. that he/she especially likes.

Help them fit in:

Young toddlers feel more at home if they have some playmates.
Help them to find children of their own age in the neighborhood.
Make use of the child development programs and resources on your installation. They can advise on "child-friendly" places, playgroups, and childcare and supply information to help children adjust.

Helpful Web Sites:

ZERO TO THREE: A non-profit organization; this site promotes the well being and development of children by providing various resources and links designed to educate parents.
Child Care Aware: Geared to the working parent this site helps you find quality childcare in your area.
Child Care: This site was designed to better inform individuals about the benefits of the government child care program.
Healthy Parenting: Provides military specific parenting resources including access to Family Advocacy Program, chaplains' programs, and medical clinics.
National Network for Child Care: Understanding Children's behaviors when in the process of moving to a new home.
Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone. v.2, 2/14/05

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Topic: Moving with Children
Coping with Children's Concerns

Tell your children about the move as soon as the decision is made.
Share your thoughts with them/answer questions honestly.
Enlist their help and ideas.
Give the children encouragement, recognition and approval.
Take pictures of the new area/residence, both inside and outside, including the front door, child's room, yard or play area, and other places of particular interest in the community, such as parks and amusement areas.
Involve the children in planning the decor of their new bedrooms or play areas.
Take pictures of friends and areas you are leaving. It's important that you ask for permission to take pictures; some people are wary of being photographed.

Let Your Youngsters Help with Moving Preparations

Check out web site of new area and schools.
Tell the whole neighborhood that you're moving!
Clean out basements, garages, or yard prior to the move.
Assist in planning care of plants and/or pets during the move.
Be sure to let them pick out a few favorite items to carry with you during the move.
Organize their belongings for the movers to pack.
Collect addresses of their friends and neighbors.
Assist with tag sale or the charity donation of unwanted toys, clothing, and books.
When all is done, a "goodbye-old friends" party might be in order.
Find out what kind of youth sponsorship program is available.
Tune into Military Teens on the Move site for 6-12 year olds and military student.org.

Community Programs

Get information about the local youth program.
Find out about youth groups sponsored by other organizations.

Schools
When you have selected the school your child will attend:

Walk through while it is in session.
Notice the kinds of clothing the students wear, the kinds of shoes, the kinds of bags in which they carry their books, the kinds of hairstyles, how they participate at lunch.
Take pictures or videos of the local children; get their permission to take the pictures home.
Once you arrive in town, tour the new school:
- Meet with school administrators, teachers, crossing guards and bus drivers.
- Familiarize the children with the routes they will take.
Meet with school administrators, teachers, crossing guards and bus drivers.
Familiarize the children with the routes they will take.
Make sure that education and health records are transferred in sufficient time.
Have copies of important documents such as school records, immunization card, etc. with you.

Moving Day Suggestions

Let them pack their own bags of items important to them.
Be sure favorite toys, dolls, etc. are taken in the car or put into a "first to unpack" box.
Make certain that enough fun games, books, songs, and/or tapes are taken for the trip to the new location. You can invent a guessing game about the new location for the family to play in the car.

When You Arrive

Make it easy for children to meet others their own ages/Encourage them to invite new friends home.
Help them plan and throw a get acquainted party.
Have a "scavenger hunt" in the neighborhood or a "people hunt" designed to meet new friends of a certain age or specific interest, etc.

Helpful Web Sites:

Department of Defense Education: Provided by the Department of Defense school system this site focuses on the history, success rate, student testing procedures and much more.
After School: Helping individuals interested in the growth and development of children between ages 6-18 by providing information on how to obtain funding for an event or after school activity.
Military Teens and Kids on the Move: Provides exceptional advice and guidance to moving with teens or children for both parents and the children themselves.
Military Child Education Coalition: The military child coalition is a clearinghouse of information important to parents researching the educational needs of a child. It includes military and school links.
Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Great Schools: Provides objective information on public, private an charter elementary, middle and high schools in all 50 states. v.3, 4/11/06

Topic: Moving with Teenagers
Pre-Move

Facts about Teens:

Female teenagers are the group most affected by relocation followed by all high school seniors.
Teenagers are independent. We as parents tend to think that they will handle the move "like an adult", but they are still in the process of letting go.
Teenagers are unwilling to accept our advice easily.
We tend to back off if we encounter any resistance from our teens - don't. Stay the course.

Things we can do to assist teens:

Provide information
Make them part of the move
Share all feelings and emotions
Get them acclimated to school and community
Be aware of deadlines or cut-off dates for certain activities
Visit the school before enrolling
Find out about the dress code, before and after school routines, and lunch activities
Get a copy of school newspaper - learn about the activities and special programs
Hand-carry a second copy of each child's transcript, the first should have been mailed
Learn about credits required for graduation
Encourage teens to become involved in an extra curricular activity at the new school - helps find friends with similar interests quicker
Plan ways to record some of the favorite - and not so favorite- things about the place they are leaving
Find out about local youth programs

Post Move
Things you can do to encourage the adjustment:

Unfortunately most mobility occurs in the summer - which is difficult for teens because their adjustment into a new school is often easier during the school year
If your move is during summer take time to explore with the teens
Get teens involved in community
Teens of driving age need to get acquainted with the laws and customs, register cars, take the younger siblings around, etc.
Ask them to help design their new rooms
Plan a schedule for contact with old friends
Set aside computer time or video taping just for them
Plan a return trip, knowing when you are going to see someone again lessens the pain of saying goodbye and separation

Helpful Web Sites:

Department of Defense Education: Provided by the Department of Defense school system this site focuses on the history, success rate, student testing procedures and much more.
After School: Helping individuals interested in the growth and development of children between ages 6-18 by providing information on how to obtain funding for an event or after school activity.
Military Teens and Kids on the Move: Provides exceptional advice and guidance to moving with teens or children for both parents and the children themselves.
Military Child Education Coalition: The military child coalition is a clearinghouse of information important to parents researching the educational needs of a child. It includes military and school links.
Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Great schools: Provides objective information on public, private and charter elementary, middle and high schools in all 50 states. v.3, 4/11/06

Topic:
Leaving Teens Behind

Sometimes relocation coincides inconveniently with the plans of your older children. Particularly if a young person is in (or just entering) his/her senior year of high school, or just entering, it may be necessary to consider leaving the child in the old location to finish the year. Or the situation may arise that a favorite sport or activity, at which the teenager excels, is not available in the new location. This also may necessitate leaving the child behind to receive special instruction.

Listen to Your Teenager:

Listen with sensitivity to your teenager's concerns. Do not force the issue either way. Let the teen know how much he/she will be missed, but that you understand if the decision is to stay. Talk over the options with your teen. Teens are at a very vulnerable stage, emotionally. They need to feel independent, but they need to depend on their parents for support. Allow them to change their minds and make the move, if they so desire. It is important that your teenager have ownership of the decision to stay behind, so that they are not blaming you or other entities. Choose host family with Care: Be sure that you are very familiar with the family who will provide a home to the teenager. Have several meetings with them and be sure that they understand and agree to your rules and regulations, curfews, etc. Include your teen and theirs, if your child is staying with a best friend, in these discussions so that everyone involved understands the rules.

Costs:

Work out a fair payment schedule for food, entertainment, transportation, and board. Perhaps set up a joint bank account with your teenager and put a certain amount in it every month. Be sure that your child has enough of an allowance to get him/her through the month.

Communicate:

Leave a computer behind, maintain an unlimited e-mail account, consider cell phones with unlimited use and any other way to communicate. Allow the teen unlimited use of the computer time and phone to keep in touch. Consider mobile communications with audio and video. Allow enough in your budget for several visits back and forth, especially for the holidays.

Helpful Web Sites:

Department of Defense Education : Provided by the Department of Defense school system this site focuses on the history, success rate, student testing procedures and much more.
After School : Helping individuals interested in the growth and development of children between ages 6-18 by providing information on how to obtain funding for an event or after school activity.
Healthy Parenting: Provides military specific parenting resources including access to Family Advocacy Program, chaplains' programs, and medical clinics.
Military Teens and Kids on the Move: Provides exceptional advice and guidance to moving with teens or children for both parents and the children themselves.
Great schools: Provides objective information on public, private and charter elementary, middle and high schools in all 50 states. v.3, 4/11/06

Topic: Moving with Pets
In addition to the stress that people in your family experience, you must look out for the welfare of the critters that your family has adopted: your family pets.

Some pets are not adaptable to travel. For example, it may be wiser to sell your aquarium and fish and start all over again at your destination. Aquariums are very heavy 1 gallon of water = 8 lbs., so it will be expensive to move.
Pets are very sensitive to changes in their environments, too. When dogs and cats sense stress, they can become alarmed, run away, become unruly, start wetting the carpet, etc. It is important to take them for walks, keep them comfortable, and spend time with them. It may be wise to board them for packing and moving days.
s much as possible, keep the pets' schedules and feedings normal. Make sure they have favorite toys or blankets on the trip. If they will be flying, line their cages with old blankets, robes, etc that "smell familiar" or have your scent on them.
Contact your veterinarian for a complete checkup and a certification of health. Make sure that inoculations are up to date, and carry the papers stating so with you. Make sure that any prescribed medications are in abundant supply in order to keep the pet comfortable. Depending on the pet, ask your vet to recommend a tranquilizer for the travel time.
If you are planning to take pets in the car with you, be sure to have plenty of water and food for the pet. Make sure animal and bedding are free of fleas, ticks and other parasites. Also, be alert to the dangers of too hot or cold cars while family is dining. Make sure pets get plenty of exercise at rest stops.
- Motion sickness pills usually need to be given 30 minutes before the trip starts.
- The first signs of carsickness are drooling, followed by restlessness and anxiety. Vomiting may occur. If you stop the car and let your dog out for some exercise, he'll feel better.
- Cats are usually frightened of car travel and may be more comfortable in a carrier.
- Portable kennels can be handy for overnight trips in a motel or hotel when you go out for dinner.
- Trim your pet's nails to prevent damage to car upholstery.
- Keep your pet out of restaurants.
- Try not to leave a pet in a parked car - it may be illegal in some places. If you must, park the car in the shade and open all the windows an inch or two to get cross ventilation.
- Carry a room spray deodorant or air freshener. This can be important if your pet is in a motel overnight.
- Never put a pet in the trunk of a car - the temperature becomes extreme and the carbon monoxide will poison it. This is very important.
Not all motels accept pets. Be sure to call ahead to find accommodations where your pet is welcome, too. Some larger motels even have nice kennel accommodations for the critters. Auto clubs and hotel/motel guides provide information on restrictions.
If your pet will be going by airplane, be sure to call the airlines ahead of time and check on regulations for pet carrier sizes and construction. Some military flights allow pets, check this out with the installation transportation office.
Consider having your favorite kennel arrange for your animal's movement. Then your pet can be boarded a few days ahead, and the kennel can arrange for transportation and care at both ends.

Helpful Web Sites:

Military Surface Deployment and Distribution Command: Provides information on military transportation matters such as personal household shipping status.
Smart Web Move: Smart web move allows active duty Navy and Marines to learn their entitlements, apply for their household goods shipments on line, and fill in a customer satisfaction survey.
Air Force Crossroads : Pets and Relocation Section provides numerous resources on pets and travel.
Department of Agriculture-Traveling with Pets: Rules and regulations about transporting all kinds of pets. v.3, 4/11/06

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Topic: Traveling with Pets by Plane

Small pets less than 8" tall can be taken in the passenger compartment with you, as long as they are in a carry-on kennel that fits under the passenger's seat in front of you. Properly harnessed seeing-eye dogs can travel at no extra charge in the passenger's cabin at the master's feet. However, most animals don't fall into these categories and must go in cargo.
Most airlines only allow a limited number of pets in cargo per flight. Call at least three days before the flight to make arrangements. Occasionally, pets can go on military flights.
If you have to change planes, you - not the airline - are responsible for seeing that the pet is transferred at the connecting point.
Use a regulation airline kennel for your pet. USDA- approved is best. You can buy these at most exchanges, from the airline, or from someone who has recently moved. It should be large enough so that your pet can stand, sit and change position comfortably. Put in a favorite toy or blanket. Do not lock the kennel. Have your pet get used to it in advance.
Be sure to have proper identification - your name and your pets' and address - on the outside of the kennel and on the pet. Write "LIVE ANIMAL" on the kennel.
Feed your pet no less than five hours before flight time. Give your pet a drink of water within two hours of takeoff.
If your flight is more than twelve hours long for young pets, or 24 hours for adult pets, you must send food with your pet. Federal law requires pets in freight to be provided water every twelve hours.
Health certificates are a must for a pet on commercial travel. They are only good for ten days. If pets are being sent on airfreight alone, you'll be expected to sign an airway bill, pay in advance, and make all arrangements.
If you can't ship your pet with you, local kennels often provide boarding and shipping services so your pet can join you later.
Internationally: Taking your pet with you when going abroad may be difficult. Most countries have strict leash laws and may require a muzzle at all times. Kennels for travel with pets aren't as common and are very expensive.
Also, many countries require quarantines for pets upon arrival, often for as long as several months. When returning to the U.S., dogs will need rabies and other shots within a set time before re-entry. Always carry a recent photo of your pet with you for identification purposes, etc.

Helpful Web Sites:

Military Surface Deployment and Distribution Command (SDDC) (formerly known as Military Traffic Management Command (MTMC) : The web site contains useful information in the form of pamphlets, weight calculators, and inventory management tools. Click on Personal Property for all your household goods needs.
Smart Web Move : Smart web move allows active duty Navy and Marines to learn their entitlements, apply for their household goods shipments on line, and fill in a customer satisfaction survey.
Pet Transporter : Frequently asked questions regarding pet travel and resources are answered.
Department of Agriculture-Traveling with Pets: Rules and regulations about transporting all kinds of pets.
Animal Health and Welfare of the UK: Information on the rules for transporting pets to the United Kingdom. v.2, 10/18/05

Topic: Separations - Tips for Member

Make sure your family understands the reason for the separation. Sit everyone down and talk to them. Assure them of your love and support.
Prepare a family care plan and/or update and ensure it is included in your personnel record.
Prepare a calendar for your time away. Record your departure date and your estimated return date. In between, list birthdays, anniversaries, graduations etc. Attach a copy of emergency information data for parents, spouse, family members, or other key individuals. Take a copy with you and leave one on the refrigerator.
Be certain that your military pay, military personnel and personal family records are in order.
Make sure your spouse, your older teenagers or other key individuals are aware of your financial system; allotments, bills, checkbook, lock boxes, bonds, insurance, etc.
- Verify checking, savings account information ensure appropriate individual[s] are listed on accounts
- Ensure that you have all the contact information for mortgage companies, landlord, banks, credit cards, insurances, utility companies, etc.
- Be sure that key individuals know whereabouts of important documents: passports, insurance, titles, wills, tax information, marriage and birth certificates, etc.
Be sure that all ID cards are valid; register or update information on all eligible family members in DEERS and TRICARE programs.
Check automobiles to make certain that:
- All are in good operating condition
- All registrations, tags, and licenses are current and that family members know where they are kept
- All are registered properly on the installation and stickers are current.
Obtain a power of attorney for your spouse or other key individuals for childcare, medical, and business matters.
Discuss and have in place an emergency plan and intervention.
Discuss how you will communicate with family members and others.

Related Topics in Your Installation's Information:

Under Location: Vehicle Regulations
Under Family Issues: Deployment, Legal Assistance, and Emergency Assistance

Helpful Web Sites:

Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Deployment Link: Provides many links such as family team building and military readiness to help service members and their families deal with the stresses of deployment.
Air Force Crossroads Family Readiness and Family Separation: Numerous links for members and their families who are separated due to deployments, remote assignments, extended TDYs, natural disasters, and professional military education requirements.
DoD Deployment Connections : Discusses every aspect of preparation for deployment and reunion for service and family members. v.2, 2/14/05

Topic: Separations - Tips for Family

Attend pre-mobilization and family briefings, prior to the separation as the service member prepares for mobilization
Be a support system for each other. Participate in family/community support groups or activities.
Make time at least once a week to communicate with each other, discuss concerns, work out problems, play games, or just be together.
Make a "KP chart" and give each family member tasks to do, which ordinarily would have been the duties of the absent parent.
Start a family diary and add an entry a day. This can be a good way to get people to open up.
Set aside a time to communicate with the absent service member and/or do things for them.
- Even little children can draw pictures.
- Do "talking letters" as a family.
- Older children can even write skits, make signs, sing songs, etc.
Maintain close friendships and extended family relationships.
- Visit Grandma and Grandpa, aunts and uncles, family friends, etc., or invite them to come visit.
Make contact with other separated spouses, and/or families or friends, and form a support group. This can be done through support groups in your Family Center, Unit, or Local community.
- Especially at holidays, don't go it alone. Invite other families to share with you and make it a fun day of games and excitement.
Use the time well for self-improvement.
- Take college/vocational/tech courses, online or at the military installation.
- Learn to paint, take martial arts lessons, or do something you've been wanting to do.
Volunteer/Community Service - There are many worthwhile organizations who would welcome your talents.
Check with your installation family center to find out about benefits, special programs, resources, etc., that can benefit you and your family.

Helpful Web Sites:

Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Deployment Link: Provides many links such as family team building and military readiness to help service members and their families deal with the stresses of deployment.
Air Force Crossroads Family Readiness and Family Separation: Numerous links for members and their families who are separated due to deployments, remote assignments, extended temporary travel, natural disasters, and professional military education requirements.
DoD Deployment Connections: Discusses every aspect of preparation for deployment and reunion for service members and family members. v.2, 2/14/05

Topic: Reunions - Tips for Member

Plan on spending some time with the entire family doing family things, but be flexible if teens have some plans.
Show interest and pleasure in how your family members have grown and mastered new skills in your absence and let them know you are proud of them. Comment on positive changes.
Expect it will take a little time to become re-acquainted with your spouse. Be sure to tell them just how much you care about them.
Resist the temptation to criticize. Remember that your spouse has been doing her or his best to run the household single-handedly and care for the children while you were gone.
Take time to understand how your family may have changed during the separation. Go easy on child discipline - get to know what new rules your spouse may have set before you jump into enforcing the household rules.
Don't be surprised if some family members are a bit resentful of your deployment. Others often think of the deployment as more fun and exciting than staying at home - even if you know otherwise.
Infants and small children may be shy or even fearful around you at first. Be patient and give them time to become reacquainted.
Resist the temptation to go on a spending spree to celebrate your return. The extra money saved during deployment may be needed later for unexpected household expenses.
Most importantly, make time to talk with your loved ones. Your spouse and each child need individual time and attention from you. Remember, focus on the positives and avoid criticism.

Communication will help to:

Reestablish intimate and sexual relations
Will help to bring you closer together
Will help with accepting change

Remember:

Go slowly - don't try to make up for lost time
Spend quality time with each family member
Accept that your partner may be different
Intimate relationships may be awkward at first
Take time to get reacquainted Forget your fantasies

Helpful Web Sites:

Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Deployment Link: Provides many links such as family team building and military readiness to help service members and their families deal with the stresses of deployment.
Air Force Crossroads Family Readiness and Family Separation: Numerous links for members and their families who are separated due to deployments, remote assignments, extended TDYs, natural disasters, and professional military education requirements.
DoD Deployment Connections: Discusses every aspect of preparation for deployment and reunion for service and family members. v.2, 2/14/0

Topic: Reunions - Tips for Family

Do something special to welcome your spouse home - help the children make a welcome banner, make your spouse's favorite dessert, etc., but be understanding and flexible if your spouse is too tired to notice.
Give your spouse time to adjust to being home. Don't tightly schedule activities for them. Don't expect them to take on all their old chores right away. Understand that your spouse may need time to adjust to a different time zone, a change in food, etc.
Plan on some family togetherness time. Suggest a picnic or a special family meal. Time together helps the returning spouse to get back into the rhythm of family life.
Be patient and tolerant with your spouse. He or she may not do things exactly as before. New experiences during deployment may bring changes to attitude and outlook.
Stick to your household budget. Don't spend money you don't have on celebrating your spouse's return. Show you care through your time and effort.
Don't be surprised if your spouse is a little hurt by how well you were able to run the household and manage the children without them. Let them know that you prefer to share family and household responsibilities with them no matter how well you did on your own.
Stay involved with your children's school activities and interests. Don't neglect the children's need for attention as you are becoming reacquainted with your spouse.
Stay involved in your own activities and interests, but be flexible about making time for your spouse.
Don't be surprised if children test the limits of the family rules when your spouse returns. It's normal for children to want to find out how things may have changed by acting up a bit. Consistent enforcement of family rules and even-handed discipline are key to dealing with acting-out behavior of children.

Remember:

Go slowly - don't try to make up for lost time.
Accept that your partner may be different.
Intimate relationships may be awkward at first.
Take time to get reacquainted.
Forget your fantasies.
Reassure your children.
Seek help for family members if needed.

Helpful Web Sites:

Military Onesource: A 24/7 information and referral program for Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
Deployment Link: Provides many links such as family team building and military readiness to help service members and their families deal with the stresses of deployment.
Air Force Crossroads Family Readiness and Family Separation: Numerous links for members and their families who are separated due to deployments, remote assignments, extended TDYs, natural disasters, and professional military education requirements.
DoD Deployment Connections: Discusses every aspect of preparation for deployment and reunion for service and family members.v.2, 2/14/05

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Topic: Working with a Moving Company
The physical move of your household goods is one of the most important parts of the relocation. It is important to work together with the mover that you or your Transportation Office has selected to have an efficient and safe move. Even if you decide to pack and move yourself via a self-move, there are several rules that you must know.

PREPARING FOR YOUR MOVERS
Timing: as soon as you get your orders, apply for your household goods to be moved. Some Services have the ability to apply on-line which you can do through SITES or directly. The more time in advance the better your chances of being able to manage a smooth move.

Organization: Prepare your personal property for the move by separating your belongings and throw away, sell, or give away items which you will not be moving. Remove flammable, combustible or corrosive items to a safe spot and label "do not move". Designate one room or your car to put valuables, suitcases for travel, important documents, anything which the movers should not pack, and set aside necessities for the children for traveling.

Planning: Have a professional appraiser come in ahead of time to value any antiques, artwork, or other valuables which will be moved. You should definitely check on extra insurance for these items. These expense items are not covered in your entitlements.
Common Courtesy:

Plan to have your children and pets taken care of away from the house for the few days of packing and loading.
Introduce yourself to the packers and the driver.
Listen to what they need from you.
Plan for at least one adult preferably two to be present full-time during the packing and loading.
Be responsible for inventory on both ends of the move. It is a good idea to do your own inventory ahead of time. Fill in a personal property inventory, which will give you a great idea of your property and also your weight. See Helpful Web Sites below.
Check the boxes, which will be numbered with a colored sticker, against the inventory sheet ABSOLUTE NO-NO'S

There are two categories of things that cannot go with the mover: perishables and hazardous materials.

Perishables:

Frozen foods
Live animals - You should make plans to move your pets yourself.
Live plants - Your houseplants would not fare well in a hot truck. Plan to give them away or move them yourself.

Notes: You should plan your meals to use from the contents of your freezer at least a week before the movers come. That which you cannot consume, plan to give to neighbors, throw away, or throw an outdoor barbecue to use up your frozen meat and your gas from your grill see hazardous materials to follow. Defrost the freezer and allow it to stand open for three or four days so it will dry out. Taping open boxes of baking soda to the shelves can help to absorb odors in both the refrigerator and the freezer in transit. Be sure to block the doors open so that they cannot accidentally close on small children.

Hazardous Materials:

Matchbook collections
Anything flammable
Anything corrosive
Firewood
Will not take liquor if seal is broken
Propane tank for gas grill must be empty

Notes: Paint, cleaning products, lighter fluid, antifreeze, oil, and gasoline are all forbidden to be moved on a household goods van, for obvious reasons. Any leftover paint or stain from your house should be labeled and left for the new occupants to use for touchups. Dispose carefully of any other products.If you have the space in your private vehicle, you might consider taking any firearms with you. In any case, they should be unloaded, and probably need a certificate that they are safe. Check with the Department of Firearms and Tobacco (see Helpful Web Sites below) for regulations.

WHAT SHOULD GO ALONG FOR THE RIDE WITH YOU
Certain possessions are very important and valuable to you, and should not be loaded onto the household goods van.

Valuables:

Jewelry
Silver
Furs
Valuable firearms (unloaded)
Valuable coins, stamps
Stocks, bonds, money

Important Documents:

Birth, marriage certificates
Orders
Passports
Proof of citizenship
Data disks from backup of computer
Any important papers needed for closing, i.e., last pay statement, income tax returns for past two years, last two month's bank statements, etc.

CLAIMS
The best way to handle a claim is from the beginning of the move. Here are some hints:

Know your stuff. Take time to make a list of your household goods. Write down detailed descriptions of high dollar items, including the brand name, serial number, and quantities. Take special care to write down titles of compact disks and VCR tapes.
Prove it. If you have a video camera, make a tape of everything you own. If you do not have video, take pictures. Keep your receipts, owners' manuals, and other documents that come with the item.
Be the boss. Make sure that you watch the packers and read the inventory. If the packer adds a vase to a box marked "linens" you will not have proof that you shipped the vase. If you have compact disks open the plastic cases and ask the carrier to write down that the cases and disks were packed. The packers will describe pre-existing damage on the inventory. If you disagree with their assessment, ask them to change it, and if they refuse, you should note your disagreement on the inventory.
Look for damage. When you receive your boxes, do not let the packers leave until you have examined every box. If you see a damaged item, or notice that a box or item is missing, write it down on your Department of Defense Form 1840 (the pink form) before the packers leave.
Turn in your notice. After the packers leave, write down any other damage or loss on the back of the pink form, and be as specific as possible. The pink form serves as your notice of damage or lost items. If you fail to give notice within 70 days of delivery, the Service cannot notify the Transportation Service Provider.
File your claim. You have two years from the date of delivery to file your claim. This is different from filing your notice. You must compile your estimates, receipts, and other documents and complete the required documentation to actually file a claim. This is where those pictures, receipts, personal inventories come in handy.

Helpful Web Sites:

Military Surface Deployment and Distribution Command : The web site contains useful information in the form of pamphlets, weight calculators, and inventory management tools. Click on Personal Property for all your household goods needs.
Smart Web Move : Smart web move allows active duty Navy and Marines to learn their entitlements, apply for their household goods shipments on line, and fill in a customer satisfaction survey.
Department of Firearms and Tobacco : An essential part of homeland security this site is designed as a law enforcement device used to provide information on reducing violent crimes. v.2, 2/22/05

Topic: Special Needs/EFM
General Information: Before you consider or leave for your next assignment, contact the individual your Service has identified as responsible for supporting families with special needs. Let them know when you are leaving your current assignment and the installation to which you will be moving. The points of contact for each Service are listed below. (The exact contact information for each installation is available in the SITES Installation File information).

Army - Installation EFMP Manager at Army Community Services
Navy - EFM liaison at your Fleet and Family Support Center
Marine Corps - EFMP Coordinator - Marine Corps Community Services
Air Force - Special Needs Identification & Assignment Process Coordinator Accessible Housing: When a family member requires accessible housing, you should contact these offices to start the process:
Army- Notify the Installation EFMP Manager at your current location and the location to which you are moving. The departure EFMP Manager will coordinate your move with the destination EFMP Manager and the housing office at your new location.
Navy- If your family has been assigned to EFMP Category 4 or 5, the Navy may qualify you for consideration for priority housing.

Request your local EFMP Coordinator to provide the housing office at the new location with verbal or written verification of Category 4 or 5 status.
Decisions are up to the individual housing offices.

Marine Corps- If your family has been assigned to EFMP Category 4 or 5, the Marine Corps ensures priority housing on Navy/Marine Corps installations. This means you will be offered the first available house that meets the needs of your special needs family member.
- Request that the EFM Coordinator at your current location provide you with written verification of your category and to provide that verification to the gaining installation's housing office.
- Marine Corps Category 4 families going to other Services' installations are handled on a case-by-case basis. The Marine Corps complies with other Services' policies regarding priority housing for EFM's.
Air Force- Obtain a letter from your current physician to the Medical Group commander identifying your family's needs for priority housing.
- Priority housing is determined by the Medical Group commander. Identification as an exceptional family member does not entitle the sponsor to priority housing. Critical care needs determine priority housing. Early Intervention Services (EIS): In the United States, community programs provide Early Intervention Services (EIS) to children with special needs from birth through two years of age. The military medical departments' Educational and Developmental Intervention Services (EDIS) provide EIS on all installations overseas and on installations in the United States on which there is a Department of Defense school. The SITES Installation information identifies the providers, and provides contact information.

Before you move:

Notify the current EIS provider of your potential move.
- Get your most recent eligibility report and assessments
- Get your most recent Individual Family Service Plan (IFSP)
- Hand-carry the records to your next location
NOTE - Most States are allowed to charge private insurance for Early Intervention Services - one notable exception is the state of Maryland.
- If you are moving to a new location serviced by a Department of Defense EIS program (Educational and Developmental Intervention Services (EDIS)), and you plan on living on the installation, there will be no charge for services.
- If the EIS program to which you are moving charges for services, contact the TRICARE Beneficiary Counseling and Assistance Coordinator (BCAC) at your new location. (You can find this person's contact information in the SITES Installation files) about payment for the necessary medical services.
If your child requires special equipment or materials, or has a more severe need, notify the receiving EIS providers BEFORE YOU ARRIVE.
- Adapted equipment may not be readily available.
- The program may need to place your child with a specialist trained in your child's disability.

When you arrive:

Hand-carry the records from the previous EIS provider to the new provider.

Child Care:Finding child care can always be a challenge and finding child care for children with special needs may be more challenging, but certainly not impossible.

Before you move:

Contact the Resource and Referral Specialist for Child Care at the next location to determine the availability of child care in the area, and possibly be put on a waiting list.
Contact special needs points of contact (You can find this person's contact information in the SITES Installation files) to determine if anything needs to be done prior to your arrival.
Get copies of Individual Family Service Plans (IFSPs), Individual Educational Plan (IEPs), Special Needs Resource Team (SNRT) findings and any other assessments to provide to the new child care providers.

When you arrive:

Provide records from previous programs, i.e., IFSPs, IEPs and SNRT results (if available) to the new child development program.
Hand-carry all Special Needs/EFMP forms certifying your child is currently enrolled in the EFM program. Special Education: Special education is a local area responsibility. The place to start your research is at your SITES destination location, Category Education.

Before you move:

Notify your current provider of the potential move.
Get the most recent eligibility reports/assessments.
- NOTE: If your child's most recent eligibility is more than two and a half years old, contact your provider to have the assessments updated at least 3-4 months before you move to the next assignment.
Get the most recent Individualized Educational Program (IEP).

NOTE: If the IEP will end prior to your move, schedule an IEP review meeting with your current provider to ensure that you take a current IEP to the next school.

HAND-CARRY YOUR RECORDS.
Identify potential school districts at new location.
If your child has a more severe disability or one that requires a specially trained teacher (such as, autism, blindness, deafness, severe/profound mental retardation, severe physical impairment, etc.):
- Research the availability of programs at the new location. Some school districts will have specialized programs; others may not. School districts may have specialized programs at one school, but not all have this capability. The Military One Source web site (See Helpful Web Sites below) can help with this research. EFMconnections (See Helpful Web Sites below) can be used to contact other families in the new location. They may have information about the schools in the area specific to your situation.
- Notify the receiving providers BEFORE YOU ARRIVE.
  - Adapted equipment may not be readily available.
  - The program may need to place your child with a specialist trained in your child's disability.

Women, Infants and Children (WIC) United States: Families with newborn children to five years of age who require additional assistance can find it through the WIC program. WIC provides food, nutritional counseling and referrals to eligible families.

Before you move:

Notify your current provider of your potential move.
Get a current Verification of Certification (VOC) card. Individuals who are certified for WIC in one State can transfer their eligibility to the next State or to WIC-Overseas for the length of the certification period.
Identify the WIC office at the next location from the SITES Installation file for your new location.
If you are moving overseas, review the Women, Infants and Children (WIC) - Overseas fact sheet in this section.
Transferring within Overseas Locations Served by the WIC Overseas Program:
- Notify your current office of your potential relocation.
- Get a Participant Profile Report (PPR) to be used as the Verification of Certification (VOC).
- Get contact information for the new WIC office from current office.
Transferring from the WIC Overseas Program into the Domestic Program:
- Notify your current office of your potential relocation. o Get a Participant Profile Report (PPR) to be used as the Verification of Certification (VOC).
- Get contact information for new WIC office from the SITES Installation file for your new location.

Food Stamps: Are available for certain families that meet eligibility requirements. For more information on Food Stamps, see Helpful Moving Tips Fact Sheets, Food/Income Assistance Programs and Food Stamps in this section.

Before you move:

Notify your current Food Stamp office of your impending move.
Identify the Food Stamp office at the next location from the SITES Installation files.
Food stamps are not available overseas. If moving overseas, apply for the Department of Defense sponsored Family Subsistence Supplemental Allowance (FSSA).

Family Subsistence Supplemental Allowance (FSSA): A program for families that need and qualify for food stamp assistance that are living overseas. This allowance is available overseas and it supplements the basic allowance for subsistence (BAS). The service member must apply and be certified to receive the FSSA payment. For additional information on FSSA, see Helpful Moving Tips Fact Sheet, Food/Income Assistance Programs in this section.

Supplemental Security Income (SSI): SSI pays monthly cash benefits to people with limited income and resources who are age 65 or older, blind, or disabled. In many States, it also establishes eligibility for Medicaid. In all States, but California, it also establishes eligibility for Food Stamps. For more information on SSI, see Helpful Moving Tips Fact Sheets, Food/Income Assistance Programs and Supplemental Security Income in this section.

Helpful Web Sites:

Special Needs: Has complete information for military families with special needs. It provides information on military and community resources available to families, and access to points of contact and other military families.
Military Onesource: A 24/7 information and referral program for participating Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
TRICARE: In additional to all medical and dental related information, you can find child nutrition information on the overseas WIC program.
Medicaid: This site is designed to help provide information required to apply and qualify for Medicaid benefits.
Medicare: This site focuses on the medical benefits provided through Medicare.
Food Stamp Program: This sites focuses on the importance of nutrition by assisting you in qualifying and applying for supplemental support.
Social Security Administration: Get your Social Security Card, apply for disability benefits or take a glance at the electronic newsletter.
Food Stamps: Get information on requirements needed to apply and qualify for the food stamps.
Allowances and Entitlements: Per Diem Committee's official web site with information on allowances and entitlements, travel regulations and lodging and dining programs.
Beneficiary Counseling and Assistance Coordinator Directory: This site is designed to inform customers about rights and entitlements through TRICARE.
Directory of Child Development Centers: Provides statistical and other helpful information on child care centers to members of the military community.
Air Force Crossroads: Active duty members stationed outside the United States are eligible to participate in the FSSA program. Provided are tools to assist you with preparing the FSSA application.
Defense Manpower Data System: FSSA information on this DoD Computer System is provided only for authorized U.S. Government use. v.2, 4/18/06

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Topic: Food or Income Assistance Programs

There are four major food or income assistance programs: Food Stamps; Women Infant and Children (WIC); Family Subsistence Supplemental Allowance (FSSA); and Supplemental Security Income (SSI). Some are available only in the United States, and some are available Overseas. Each program is briefly described below, along with a general list of Helpful Web Sites. Below the list of general links are specific "Fact Sheets" on each topic. In your Family Centers on the Installation there are Personal Financial Management programs which are an invaluable resource for information and guidance in these areas. You can find these program resources in the SITES Installation Files, Category Family Issues.

WOMEN INFANTS AND CHILDREN (WIC) - UNITED STATES & WIC-OVERSEAS "WIC-O"
FOOD STAMPS
FAMILY SUBSISTENCE SUPPLEMENTAL ALLOWANCE (FSSA)
SUPPLEMENTAL SECURITY INCOME (SSI)

Women, Infants and Children (WIC) United States: Families with children from birth to five years of age who require nutritional assistance can find it through the WIC program. If you are currently receiving these services and want to continue at the next location:

Before you move:
Transferring within the United States

Notify your current office of your potential relocation
Get a current Verification of Certification (VOC) card. Individuals who are certified for WIC in one state can transfer their eligibility to the next State or to WIC-Overseas for the length of the certification period. (For more information, see the WIC-Overseas Fact Sheet in this section).
Identify the WIC office at your location from the SITES Installation files.

Transferring within Overseas Locations Served by the WIC-Overseas Program:

Notify your current office of your potential relocation.
Get a Participant Profile Report (PPR) to be used as the Verification of Certification (VOC).
Get contact information about your new WIC office from your current office.

Transfers from the WIC Overseas Program into the Domestic Program:

Notify your current office of your potential relocation.
Get a Participant Profile Report (PPR) to be used as the Verification of Certification (VOC).
Get contact information about your new WIC office from your current office.

Food Stamps and Family Subsistence Supplemental Allowance (FSSA): Are available for certain families that meet eligibility requirements. FSSA is available overseas in place of Food Stamps. For more information on Food Stamps, see the Food Stamp Fact Sheet in this section.

Before you move:

Notify your current Food Stamp office of your impending move.
Identify the Food Stamp office at the next location from the SITES Installation files.
Food stamps are not available overseas.
- NOTE: If moving overseas, apply for the Department of Defense sponsored Family Subsistence Supplemental Allowance (FSSA), which is a Department of Defense program for families that need and qualify for food stamp assistance. FSSA supplements the Basic Allowance for Subsistence (BAS). The service member must apply and be certified to receive the FSSA payment.
  Supplemental Security Income (SSI): SSI pays monthly cash benefits to people with limited income and resources who are age 65 or older, blind, or disabled. In many States, it also establishes eligibility for Medicaid. In all States, but California, it also establishes eligibility for Food Stamps. For more information on SSI, see the Supplemental Security Income Fact Sheet in this section.

Helpful Web Sites:

Special Needs: Has complete information for military families with special needs. It provides information on military and community resources available to families, and access to points of contact and other military families.
Military Onesource: A 24/7 information and referral program for participating Service families on a wide range of everyday issues including parenting and child care, education, older adults, financial and legal available online or by phone.
TRICARE: In additional to all medical and dental related information, you can find child nutrition information on the Overseas WIC program.
Medicaid: This site is designed to help provide information required to apply and qualify for Medicaid benefits.
Medicare : This site focuses on the medical benefits provided through Medicare.
Food Stamp Program: This site focuses on the importance of nutrition by assisting you in qualifying and applying for supplemental support.
Social Security Administration: Get your Social Security Card, apply for disability benefits or take a glance at the electronic newsletter.
Allowances and Entitlements: Per Diem Committee's official web site with information on allowances and entitlements, travel regulations, and lodging and dining programs.
Beneficiary Counseling and Assistance Coordinator Directory : This site is designed to inform customers about rights and entitlements through TRICARE.
Directory of Child Development Centers: Provides statistical and other helpful information on child care centers to members of the military community. V.2, 4/11/06

Topic: Overseas WIC Fact
Sheet Services and Benefits

WIC provides eligible women, infants and children with redeemable food coupons called "drafts" for specified food and quantities. Drafts can be exchanged for specific food items in commissaries and NEXMARTs overseas.
Nutrition counseling and education Nutrition health screening
Referrals to other health agencies

Eligibility Criteria

Pregnant or postpartum women, infants (up to 1st birthday) and children up to age 5.
Breast Feeding Women (up until the child's 1st birthday).
Non-breastfeeding postpartum women (up to 6 months after the birth of the infant or after the pregnancy ends).
Women and children determined to be at "nutritional risk". These include: anemia, underweight, maternal age, history of pregnancy complications, poor pregnancy outcome, poor eating habits or inadequate dietary pattern.
Families whose income falls at or below 185% of the U.S. Poverty Guidelines.

NOTE: WIC-O uses the poverty guidelines for Alaska, which are a bit higher than those in the other states. This means that more individuals might be eligible.

You must be a US citizen living overseas in an area where WIC-Overseas services area offered, and be a member of the armed forces; or an employee of a US military department; or an employee of a DoD contractor; or a dependent residing overseas with the sponsor/employee in one of the above situations. Considerations
Drafts are not redeemable in public stores overseas, only in commissaries and NEXMARTS.
Families living in remote areas may have difficulty getting access to the commissary and NEXMARTS to redeem their drafts.

Helpful Web Sites:

Special Needs: Has complete information for military families with special needs. It provides information on military and community resources available to families, and access to points of contact and other military families.
TRICARE: In additional to all medical and dental related information, you can find WIC - Overseas Site Locations and Office Numbers.
Poverty Guidelines : Health and Human Services Poverty Guidelines are available.
Alaska & Hawaii Income Guidelines: WIC Income Eligibility Guidelines. Includes income charts annual, monthly, bi-monthly, bi-weekly, weekly) for Alaska. v.1, 3/4/05

Topic: Supplemental Security Income (SSI)
Services and Benefits

Supplemental Security Income (SSI) pays monthly cash benefits to people with limited income and resources who are age 65 or older, blind, or disabled.
In many States, it also establishes eligibility for Medicaid. This is important.
In all States, but California, it also establishes eligibility for Food Stamps.

Amount of Benefit

As of January 2003 (and it changes annually)
Individual/Child - $552 or $363.45 if child/individual lives with family
Couple - $829

Eligibility Criteria

Income
- Resources must be below $2,000 for an individual; $3,000 for a couple.
- Income - $545 for an individual, or $817 for a couple, as of January, 2002
Income includes:
- Earned Income - money received from wages or earnings from self-employment.
- Unearned Income - money that is not earned income, but received from other sources, such as SSA, pensions, State disability, unemployment benefits, interest income, and cash from friends and relatives.
- In-Kind Income - food, clothing, or shelter received that is either free or less than the fair market value.
- Deemed Income - the part of the income of a spouse, a parent with whom the individual lives, or a sponsor (if you are an alien), which is used to compute the SSI benefit amount.
- NOTE: A child may be eligible for SSI, even if the family's income is higher than the income limits for SSI. The Social Security Administration (SSA) determines how much of parental income and resources is available to the child. This is called "deeming". The dollar amounts of the deemed income will be considered in determining eligibility for SSI, as well as monthly cash benefit amounts.
- Military Pay
  - All military pay is considered income except for hostile fire pay and imminent danger pay.
  - As of March 14, 2003, SSI also excludes combat pay.
  - As of March 27, 2003, SSI will not include Basic Allowance for Housing (BAH) when the family lives in privatized housing on an installation.
Disability
- For children under age 18, disabled means there is medical evidence of a severe physical or mental impairment which limits the child's ability to function and the impairment is expected to last for a continuous period of at least 12 months. For a list of qualifying conditions link to the Social Security Administration (SSA) web site under Helpful Web Sites.
- The SSA does not make disability determinations directly.
- The law establishing SSA provided that each state could establish an agency to make disability determinations.
- States use a variety of names for these agencies-they are generically known as Disability Determination Services (DDS).
- To determine if you might be eligible for SSI, use the Benefits Eligibility Screening Test developed by the Social Security Administration, see Helpful Web Sites.

Helpful Web Sites:

SSA office locator: To find your local Social Security Office.
Benefits Eligibility Screening Test: The questions on this page will help start to determine if you may be eligible for any benefits.
Food Stamp Program: This site focuses on the importance of nutrition by assisting you in qualifying and applying for supplemental support.
Medicaid: This site is designed to help provide information required to apply and qualify for Medicaid benefits. v.1, 4/18/06

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Topic: FSSA Fact Sheet
Services and Benefits

It is DoD policy that a FSSA allotment be made available to supplement the Basic Allowance for Subsistence (BAS) of a service member.
The FSSA is voluntary.
Service members must apply and be certified to receive the FSSA payment.
Any service will process FSSA applications for members of other services when the member's own service is not available.
If a service member receives food stamps, the amount of FSSA will be equal to the calculated FSSA or the food stamp allotment, whichever is higher, but not more than $500.
FSSA application must be certified by the chain of command designee.
Payment of FSSA is effective upon receipt of the certification office. Amount of Benefit
Qualifying service members can receive up to $500 a month. Any member of the Armed Forces serving on active duty and receiving full or partial BAS may participate in the FSSA program if they meet the prescribed criteria. At least one person in the household must be a military dependent for the service member to be eligible for the FSSA program.
Eligibility is based on an active duty service member's household size and income. If a member's income together with the income of the rest of that member's household is within 130% of the poverty line as defined by the Food Stamp Act administered by the U.S. Dept. of Agriculture for a household of given size, that member is entitled to the FSSA.
Active duty service members geographically separated from their household are considered a member of the family. Only family members who normally live with the active duty service member are considered a part of the member's household.
The following is reviewed when considering eligibility for FSSA:
- Household Income.
  - Includes the total dollar amount of income received by any member of the household before any taxes or other deductions.
  - This includes: Military Income-Basic Pay, Basic Allowance for Subsistence (BAS), Basic Allowance for Housing (BAH) or cash equivalent for those living in government provided housing, Overseas Housing Allowance (OHA), all bonuses and all special and incentive pays.
  - OCOLA, CONUS COLA, Family Separation Allowance (FSH), all travel and transportation related allowances and entitlements and clothing allowance will not be included as a source of revenue.
- Wages
- Earnings
- Salaries
- Commissions
- Tips
- Self-Employment Income
- Supplemental Security Income
- Temporary Assistance for Needy Families (TANF)
- Income Exemptions:
  - Income of a student attending elementary or secondary school who is under 18
  - Loans
  - Grants
  - Scholarships for post-secondary students
  - Income tax refunds
  - Insurance settlements
  - Payments from Federal earned income tax credits
  - Federal Energy Assistance payments
  - HUD utility reimbursements
  - Reimbursements for expenses such as medical or dental care.
  - Interest or dividend income
  - Alimony
  - Child Support
  - Unemployment or workers Compensation
  - Veterans benefits
  - Annuities
  - Pensions
  - Retirement benefits
Service members must report:
- Any household income increase over $100
- Promotion A PCSA decrease in household size
- Participation in other social programs.
When a Service member is in a non-pay status for any reason, the service member is not eligible for the FSSA during that non-pay period.
This program requires re-certification every February. Re-certification of eligibility for FSSA is required upon every move, promotion, pay raise, and change in household income.

Considerations

FSSA income may jeopardize a household's participation in certain programs where eligibility is based on income, such as:
- Food Stamp Program
- Subsidized School Lunch Program
- Women, Infants and Children's Program
- Day Care Assistance
- Earned Income Tax Credit

Helpful Web Sites:

Family Subsistence Supplemental Allowance: This secure web site allows active duty and SELRES members to enter appropriate information that is used to calculate their eligibility for a supplemental allowance.
Food Stamp Program: This site focuses on the importance of nutrition by assisting you in qualifying and applying for supplemental support. v.1, 4/18/06

Topic: Food Stamps Fact Sheet
Services and Benefits

Coupons to be used like cash to purchase food (in groceries and commissaries)
Access to nutrition education classes, if a local provider is available
Automatic eligibility for free school lunch/breakfast programs for school-aged children Amount of Benefit
The amount of benefit the household gets is called an allotment.
The net monthly income of the household is multiplied by .3, and the result is subtracted from the maximum allotment for the household size to find the household's allotment.
Households are expected to spend about 30 percent of their resources on food.
Maximum monthly allotments are determined by number of people in the household:
- 1 - $139
- 2 - $256
- 3 - $366
- 4 - $465
- 5 - $553
- 6 - $663
- 7 - $733
- 8 - $838
- Each additional person +$105

Eligibility Criteria

Income
- Households must meet income tests unless all members are receiving TANF (Temporary Assistance to Needy Families), SSI, or in some places general assistance.
- Most households must meet both the gross and net income tests, but a household with an elderly person or a person who is receiving certain types of disability payments only has to meet the net income test.
- Households, except those noted, that have income over the amounts listed below cannot get food stamps. The FY2003 Net Monthly Income Eligibility Standards can be found in the Helpful Web Sites below. These limits change annually. New limits are published on the USDA web site found in Helpful Web Sites below.
Age
- The Food Stamp Program serves all persons who qualify, regardless of age; however, there are some age-related circumstances, which may limit benefits given.
- Able-bodied persons between ages of 18 and 50 without dependents may receive food stamp benefits but only for a limited amount of time (3 months in a 3-year period).
Residency
- A food stamp recipient family may only receive food stamps from the State agency administering the program in the state where they live, but they need not meet the state definition of legal residency in order to be eligible for food stamps.
- Non-citizens residing in the United States may also be eligible for food stamps. As of April 1, 2003, the Farm Bill restored benefits for about 800,000 non-citizen legal residents.
Categorical
- If all members of a household are receiving benefits from Supplemental Security Income (SSI), TANF or general assistance (where general assistance has requirements similar to TANF), or a combination of those program benefits, the household is considered categorically eligible for food stamps. In households where one or some but not all members receive benefits from one of these programs, the resources of those that do receive the benefits are not counted for food stamp purposes.

Waiting Lists

Food Stamp Program is an entitlement program.
Eligible families are not put on a waiting list.

Waivers

Food Stamps requirements are not waived in any State.

Application Process

Anyone can apply.
Any responsible adult in the household can initiate the application process. If no one in the household is able to apply, then their authorized representative may make the application on their behalf.
Generally, application is made at the county offices of the State social service agency. In some States applications are made through Social Security field offices in connection with applications for SSI benefits.
Applicants or their authorized representative must be present to make an application unless it is a hardship for them to come in during the hours the Food Stamp office is open. If a hardship, the Food Stamp office will accept applications by telephone or will make arrangements with the applicant to meet with an eligibility worker at a designated time and place.
Generally, a family must apply for benefits from the State in which they live.
The maximum time allowed is 30 days for receipt of food stamp benefits, except in cases of very low income and resources in which expedited service provides food stamp benefits within 7 days.
Documentation required includes: Proof of identity (e.g., social security number or an application for a social security number for everyone in the household), proof of income and resources (e.g., bank statements, check book registers), proof of household expenditures (e.g., rent or mortgage invoices, telephone and utility bills, medical bills, child care costs). Portability of the Benefit Eligibility does not transfer easily between locations.
Eligibility for the food stamp program is determined by the households' income, resources and living expenses, and if eligible, a household is then certified to receive benefits for a specific period of time.
At the end of that period of time everyone must re-apply for re-certification in the program whether they have moved or not.
In the case of a move, recipients are required to notify the local food stamp office of their impending move and also to notify the food stamp office at the new location, regardless of the remaining time on their certification period. The cost of living can vary widely throughout the country and a change in living circumstances can, therefore, affect the amount of benefits the family is entitled to receive.
On the other hand, benefits transfer easily between locations. If a family has been with the food stamp program long enough to have an EBT account, they will be able to use an EBT card to purchase food at almost any authorized store throughout the country. There are only two types of exceptions to this circumstance: Ohio and Wyoming use a "smart card" which has technology that currently is not transferable to other states. If recipient families living in Ohio or Wyoming are moving to a location in a different state, the local food stamp office can issue their monthly benefits in food coupons which they can use until they apply for benefits in the new location.

Records

Families should maintain records on the value of auto, rent/mortgage payment, utility bills, medical expenses, telephone bills, and child care costs.

Overseas

The food stamp program is only available to residents of the United States and its territories, Guam and Virgin Islands. A military family eligible for food stamps should apply for the DoD program Food Supplemental Subsistence Allowance (FSSA), which is available wherever the family is located.
If the head of the household is overseas and the rest of the family is residing in the United States or its territories, the members of the family may be eligible for food stamps, but the family member stationed overseas would not be included in calculating their benefit allotment. The U.S. territories of Puerto Rico and American Samoa have nutrition assistance programs separate from the Food Stamp Program.

More Information

The local food stamp office where you made your initial application will provide you with information and assistance in making the transition with the least amount of economic disruption to your family.

Helpful Web Sites:

Food Stamp Pre-Screening Tool: The Pre-Screening Tool can determine if you may be eligible to receive Food Stamp benefits. This Pre-Screening Tool is not an application for Food Stamps. An application for Food Stamps must be made at your local Food Stamp Office.
Food Stamp Program: This sites focuses on the importance of nutrition by assisting you in qualifying and applying for supplemental support. For FY2003, see also Income Standards.
Income Limits: Fact Sheet on Resources, Income, and Benefits.
Food Stamps FAQs: Get answers to frequently asked questions about Food Stamps.
Food Stamp Office Locator : Tool to locate your nearest Food Stamp Office. v.1, 2/04/05

Return to Top

Topic: Personal Move, Do it Yourself
BEFORE YOU DO ANYTHING

Obtain information and approval from your local Transportation Office prior to making any arrangements with the rental company.
Obtain the correct information on weight requirements, the documentations and procedures from Transportation.
Map your route to the new station to prevent additional miles or days of charges.
You may use your privately owned vehicle with permission.

IF YOU ARE RENTING A VAN OR TRUCK

Gather all documents you will have prepare prior to departure.
Check and compare military rates and requirements with at least three rental companies.
Make your reservations for rentals early.
Remember to get a certified weight of the vehicle/trailer both empty and full. YOU CANNOT FINALIZE YOUR CLAIM without these.
Confirm your vehicle size/capacity with the rental company error on the size of too big rather than too small.
Confirm the number of days/miles you are allowed for the move with Finance.
Make sure you have all the necessary supplies: loading ramps, dolly, padding, boxes, tow bars, trailer lighting connections, etc.
Verify additional costs such as insurance and deductibles, drop-off charges and additional miles/days
Load carefully - disassemble what you can, pad delicate items, load heavy furniture first, secure load. Here are some shortcuts.
- Wrap the sofa and chair cushions in sheets or plastic bags to ensure extra padding for other large items you transport
- If you are moving a short distance, leave cloths on hangers and cover with large garbage bag
- Move dresser drawers without removing their contents to avoid repacking
- Do not mix items from different rooms in one packing box
- Clearly label boxes with the rooms where they should be taken when unloaded

Helpful Web Sites:

Military Surface Deployment and Distribution Command: The web site contains useful information in the form of pamphlets, weight calculators, and inventory management tools. Click on Personal Property for all your household goods needs.
Per Diem and Transportation Allowance Committee: Access to information on your housing allowance, COLA, per diem, dislocation allowance (DLA), and mileage rates.
Penske Truck rental: Find rental car and truck information.
Budget Truck rental: Find rental car and truck information.
Hertz Truck rental: Find rental car and truck information. v.1, 2/04/05

Topic: Moving with the Elderly
Coping with Immediate Concerns

Tell your parents or relatives about the decision to move as soon as the decision is made.
Decide whether your elderly family members are going to move with you or if you are going to move them into their own apartment, an assisted living facility or a nursing home. Make sure to discuss this decision with your spouse and children.
Research the new locale. A real estate professional is an excellent resource.
Share your concerns with them and listen to their concerns about moving.
If you are unsure about whether your elderly relatives should move with you, then investigate the alternatives together, making sure to include them in every step of the process.
Remember to keep the financial considerations for all parties in mind.
Decide if your parent will give up the use of their car. The lack of a car is a major threat to independence, so be sure there are other accessible alternatives for transportation.
Remember that parents and grandparents are considered secondary dependants under TRICARE and are not eligible for enrollment in the system. Make sure you are familiar with the alternatives such as Medicare, Medicaid and other supplemental health insurance.

Packing and the Actual Move

If your elderly parents and/or family members do not live with you make sure that you review the contract with the movers and be sure to include packing, unpacking, and removal of boxes.
Take the time to go through your parent's or relative's belongings with them so that they pack everything that is important to them. It is better to take too much than too little because you can always give it away but you can't get back precious memories.
Make sure to take a list of current doctors' names and phone numbers.
Refill all prescriptions and make sure you have enough to last through the first couple of weeks in the new location.
Keep all identification and insurance cards with you at all times unless your parent is traveling separately and if so, make sure they are in possession of their insurance cards and picture identification.
Stay positive and patient throughout the process.

When you arrive

Make sure to locate the nearest hospital in case of emergency.
Locate the nearest pharmacy and grocery store.
If you are moving your elderly family members into an assisted living facility or nursing home in the new location be sure to spend time with them settling into their room and the new facility.
If they are moving in with you and your family make sure your new home is safe and accessible, especially the bathroom and kitchen. Your parent may be in good physical shape today but can the facilities allow your parent to continue living there if someday your parent may need some assistance.

Helpful Web Sites:

Moving Tips for Moving Mom and Dad : Family solutions for elders and senior housing.
Eldercare: Award winning site designed to be a research site for family members looking for information on eldercare and long-term care.
Housing, Law, Retirement: Comprehensive service providing useful information for seniors on topics such as housing, law, retirement, and health.
Travel, Health, Finances: Provides senior citizens anywhere in the world with travel, health, financial and living skills information.
Adults over 50: User friendly website offering news and information of interest to older adults, travel section, opportunities for self-expression, entertainment, memorial page, shopping mall and much more.
Medicare, for adults over the age of 65: Government website providing information on Medicare. v.1, 3/07/05

Topic: Moving Pets to Japan
It is extremely important to follow the guidelines below because no exceptions will be made once your pet arrives in Japan. The Japanese Animal Quarantine Service (AQS) has radically revised its procedures for importing pets. Below are the current guidelines but it is always a good idea to check the official Japanese AQS web site in Helpful Web Sites at the end of this Tip Sheet for the most up-to-date information. Owners are responsible for the shipment of pets arriving, departing and traveling within Japan. Owners are responsible for all matters associated with travel arrangements and shipping requirements for their pets.

Dogs and Cats

At least 210 days prior to arrival in Japan the animal must have, or obtain, microchip identification. This must be done before the rabies vaccinations. The only microchips that can be read at Japan AQS facilities are ISO 11784 and 11785 Standards. If your animal has any other microchip you must bring your own microchip reader.
AFTER receipt of the microchip, the animal receives the first of two rabies vaccinations. These must be "inactivated rabies vaccinations". Make sure to obtain certification of the period of validity for the vaccinations that you obtain for your pet. The pet must be at least 90 days old at the time of the first vaccination.
Your pet should receive a second vaccination at least 180 days prior to arrival in Japan but at least 30 days after the first rabies vaccination.
After the second vaccination, ideally within 1 to 2 days, your pet must receive a Fluorescent Antibody Viral Neutralization (FAVN) Blood Test to ensure that the rabies vaccinations have provided adequate rabies antibody levels and must be approved by a facility approved by the Government of Japan. Approved sites are listed on the AQS web site (at the end of this Tip Sheet).
Waiting period before export after confirmation of antibody presence -- in order to reduce the detention period to 12 hours or less at the time of arrival in Japan, the dog or cat is advised to arrive in Japan more than 180 days and less than 2 years from the blood sampling date as described in the previous section. If the animal arrives in Japan before the passage of 180 days since the date of the blood sample, detention will be required for the insufficient number of days at an Animal Quarantine Station.
As early as 90 days prior to arrival or as late as 40 days before arrival, you must fax a formal notification to AQS on a specific form. The notification form and all other recommended certificates can be found at the AQS web site in Helpful Web Sites below. AQS will then send an acknowledgement of receipt of the form. Kadena AB and Yokota AB currently have capabilities for handling AMC arrivals of dogs and cats and the advance notification is not needed.
Between 2 and 10 days of arrival obtain a health certificate for your pet verifying that it is free of rabies, and in the case of dogs, leptospirosis. The certificate must be approved by the national government in the country of export (USDA APHIS (in Helpful Web Sites) if coming from the United States).
All incoming animals must enter Japan through officially designated ports:
- Seaports: Keihin, Nagoya, Osaka, Kobe, Kanmon and Naha.
- Airports: New Tokyo, Tokyo (Haneda), Nagoya, Osaka, Fukuoka, Kagoshima, and Naha (Okinawa).
- Military AMC ports: Kadena Air Base and Yokota Air Base
Once you arrive in Japan be prepared to present completed forms A and C from the AQS website, Acknowledgement of Advance Notification, and completed Import Quarantine Application.
If your pet arrives with all documents in order, including a readable microchip, it should be cleared at the airport between 2 and 12 hours and may be taken home immediately. Animals that arrive without the appropriate health certificate, without advance notice, without a readable microchip, or without the proper blood test and 180 day waiting period will be subject to quarantine for as long as it takes to resolve the problem.

Birds

A quarantine inspection will be required for chickens, ducks, turkeys, quail and geese as well as small pet birds such as parrots, parakeets, myna birds, pigeons, Java sparrows, canaries, etc. that are brought into Japan when entering from a foreign country. The inspection of small pet birds will be completed and if no abnormalities are recognized in the inspection at the time of arrival will be permitted to enter the country. If abnormalities are found, the bird will be subject to an additional inspection in detention.

Rabbits

For entry into Japan, the rabbit must satisfy the requirements in the country of departure as well as the requirements for entry into Japan. For departure requirements contact the embassy or quarantine department of the country of departure in advance to confirm departure requirements.
Rabbits entering Japan must be accompanied by a health certificate issued by the government quarantine authorities in the country of departure. In addition to the health certificate, rabbits must undergo a one-day quarantine in detention at an Animal Quarantine Station. An import quarantine certificate will be issued after the quarantine period is completed.

Amphibians, Fish and Reptiles

Animal quarantine inspections are not required upon arrival for frogs, snakes, fish and so forth that you bring from abroad. Inspection upon departure from Japan with such animals is also not required unless the destination country requires a departure certification.

Helpful Web Sites:

Japanese Animal Quarantine Service: The official web site for information on bringing all types of pets to Japan.
Japan District Veterinary Command US Army: The official U.S. Army web site for information on pet care in Japan.
MCCS Okinawa web page: Under Welcome Aboard Package "HOT" Relocation Information, Pet Information, you will find current information on bringing Pets to Japan.
Department of Agriculture - Traveling with Pets : Rules and regulations about transporting all kinds of pets. v.1 6/4/05

Topic:
Family Disaster Plan
We all hope there is never a need to "put into effect" an Individual or Family Disaster Plan. This information is from the National Weather Service, Federal Emergency Management Agency and the American Red Cross.
Easy, Basic Steps To Develop A Family Disaster Plan

Gather information about hazards. Contact your local National Weather Service Office, Emergency Management or Civil Defense Office, the American Red Cross Chapter, or your local Military Installations Safety Department.
- Find out what type of disasters could occur and how you should prepare and respond.
- Learn your Installation's and Community's warning signals and evacuation plans.
Meet with your family to create a plan. Discuss the information you have gathered. Pick two places to meet then:
- Locate those spots outside your home for an emergency, such as a fire, and chose another location away from your neighborhood in case you can't return home
- Choose an out-of-state friend or family member as your "family check-in contact" for everyone to call if the family gets separated.
- Discuss what you should do if you are advised to evacuate.
Implement your plan.
- Post emergency telephone numbers by your phones.
- Install safety features in your house, such as smoke detectors and fire extinguishers.
- Inspect your home for potential hazards (such as items that can move, fall, break or catch fire) and correct them.
- Have your family learn basic safety measures, such as CPR and first aid; how to use a fire extinguisher; and how and when to turn off water, gas and electricity in your home.
- Teach children how and when to call 911 or your local Emergency Medical Services number.
- Keep enough supply in your home to meet your needs for at least three days.
- Assemble a disaster supplies kit with items you may need in case of an evacuation. Store these supplies in sturdy, easy-to-carry containers, such as backpacks or duffle bags. Keep important family documents in a waterproof container. Keep a smaller disaster supply kit in the trunk of your car. *Disaster Kit should include: A 3-day supply of water (one gallon per person per day) and food that won't spoil. One change of clothing and footwear per person. One blanket or sleeping bag per person. A first-aid kit, including prescription medicines. Emergency tools, including a battery-powered NOAA Weather Radio and a portable radio, flashlight, and plenty of extra batteries. An extra set of car keys and a credit card or cash. Special items for infant, elderly or disabled family members.
Practice and maintain your plan. Ask questions to make sure your family remembers meeting places, phone numbers and safety rules.
- Conduct drills.
- Test your smoke detectors monthly and change the batteries at least once a year.
- Test and recharge your fire extinguisher(s) according to manufacturer's instructions.
- Replace stored water and food every six months.

Helpful Web Sites:

American Red Cross: For emergency assistance worldwide in any circumstances.
National Oceanic and Atmospheric Administration: For information on weather conditions and what to do in case of emergency.
Federal Emergency Management Administration: For information on what to do in case of emergency. v.1, 3/08/05

Topic: Domestic Violence
Moving away from family and friends is never easy, but it can be especially frightening if you are being abused by your spouse, boyfriend or girlfriend. Many people aren't sure what domestic abuse is or whether they are even in an abusive relationship. Here is some basic information about domestic abuse and about resources available to victims of abuse both at your local military installation and in the civilian community: Domestic abuse can happen in any couple. Either a woman or a man can be a victim and it reaches across all social, ethnic, economic, and cultural boundaries. It includes the use, attempted use, or threatened use of force or violence against the victim, like threatening to hurt or kill the victim, or actually using some kind of physical force against the victim, like hitting, punching, kicking, shoving or sexually assaulting the victim. But domestic abuse also includes things that aren't physical acts of violence. It can also include emotional or psychological abuse, economic abuse, or isolating the victim from friends and family. Abusers may try to maintain physical and emotional control over the victim. Abusers might control where the victim goes and who the victim spends time with; blame the victim for the abuse or threaten suicide if the victim leaves; exploit the victim's concern for his or her child(ren) by threatening to harm or hide the child(ren), making false reports of child abuse or starting legal proceedings to remove the child(ren) from the victim's custody; or control all financial resources of the couple, limiting the victim's access to money, and hiding funds from the victim.

Many people think that once a victim has left an abusive relationship, he or she is finally safe from physical violence. Unfortunately, this is not always the case. Leaving an abusive relationship can be one of the most dangerous times for a victim. The abusive partner might feel like he or she is losing control over the situation and might lash out violently in retaliation. This doesn't mean that victims should stay with their abusers. It does mean, however, that they might want to seek help if they are planning on leaving. All of this may seem overwhelming for a family to handle alone. Fortunately for our military families experiencing domestic abuse, they don't need to stand alone or suffer in silence. Every installation that supports families has a Family Advocacy Program to provide services for families experiencing domestic abuse. Most installations also have victim advocates who can help victims plan how to stay safe if they want to remain with their partner or if they have decided to leave. Other offices, agencies and individuals on the installation can also get involved to help keep victims safe and to give abusers the services and treatment they need in order to develop healthier relationships.

If you or someone you know is experiencing domestic abuse, you can also contact the National Domestic Violence Hotline (NDVH) at 1-800-799-SAFE (7233) and in Helpful Web Sites below. The Hotline advocates are available at all times to listen and provide confidential information and support to help you get safe. All calls to NDVH are anonymous and translation is available for over 140 languages. Hotline Advocates have access to over 4800 resources nationwide and are able to connect callers to the services and programs available in their area.

If you would like more information about the Family Advocacy Program or about domestic violence, you can visit Military Homefront web site in Helpful Web Sites below. Click the Troops and Family Members Tab at the top of the page and then Interpersonal Abuse from the menu on the left hand side of the screen. You can also contact the Family Advocacy Program at your installation.

Helpful Web Sites:

National Domestic Violence Hotline: Nationwide resource available 24 hours a day, 365 days a year. Calls can be translated into 140 languages and all calls are anonymous.
Military Homefront: Information on all military quality of life programs. v.2 8/10/05

Topic: Privately Owned Vehicle (POV) Storage
Who can store a POV?

A member of the U.S. Armed Services on PCS orders to a foreign OCONUS location where POVs cannot be shipped or where extensive modification of the vehicle would be required, OR
If you have a letter from your transportation office authorizing POV storage. Types of POVs You May Store and What You May Leave in Your POV
Only self-propelled wheeled motor vehicles. These include: automobiles, station wagons, jeeps, vans, and pick-up trucks. Other passenger carrying, multipurpose motor vehicles designed for overland ground transportation not specifically listed above may qualify; however, these generally require written certification stating the vehicle is for personal use as a passenger carrying vehicle.
Vehicles with propane tanks will only be accepted if the propane tank is an integral part of the vehicle such as power for the engine or if it will require significant cost to remove the tank. The propane tanks must be purged and certified before the POV is turned in at the processing center.
Authorized personal articles: jacks, tire irons, tire chains, fire extinguishers, nonflammable tire inflators, first aid kits, jumper cables, warning triangle/trouble lights, one spare tire and two snow tires with wheels (mounted or un-mounted).
Most POVs are stored in CONUS, but there are some storage facilities overseas, if that becomes necessary.

Restrictions on POV Storage

Only one POV owned or leased by you or your dependent for your personal use may be placed in storage at the Government's expense.
Once in storage, the POV will remain in storage during the service member's tour of duty. If the vehicle is removed from storage it cannot be returned to storage under the orders it was previously stored under.
Storage of nonconforming POVs in CONUS is prohibited.

Storage Allowance

Your transportation office will determine your allowance based on your PCS orders and Military Service guidance and must issue a letter of authorization for POV storage.
Service members may use any Vehicle Processing Center, CONUS or OCONUS, for storage.
There is an option to self procure your own POV storage and be reimbursed up to the Government's cost. A letter of authorization for self procurement must be obtained from your local TO/TMO prior to placing the vehicle in storage.
There is no insurance and licensing requirement for vehicles stored on private property but if required, insurance and licensing are the responsibilities of the service member.

Storage Services Under the Global POV (POV) Contract

Liability: contractor is liable for up to $20,000 for loss and damage; site settlement for loss and damage claims up to $500; expedited (7 days) settlement for loss and claims not exceeding $1000.
Storage Services:
- vehicles will be placed in storage no later than 14 days after turn in storage will be indoors;
- vehicles stored in accordance with the manufacturer's recommendations;
- vehicles will be washed at the storage site prior to being placed in storage;
- vehicles will be covered; fuel stabilizer added as required;
- vehicles run every 30 days (cycle air conditioning and heat);
- vehicles moved every 30 days to prevent flat spots on tires; and
- vehicles will be kept locked.

What you need to do Before Storing your POV

You must provide emergency contact information including OCONUS duty station and at least one point of contact CONUS.
For CONUS origins ensure your POV contains a FULL tank of fuel.
For OCONUS origins ensure your POV contains less than ¼ tank of fuel.
All fluids must be fresh and at the proper levels.
Ensure all leaks have been repaired, any vehicle showing any type of leak will not be accepted.
Ensure a fresh battery is installed.
Make sure your POV is in safe and operable condition.
Make sure your POV is clean and not laden with dirt, soil, mud or similar matter.
Empty the glove compartments except for required items.
Turn off or otherwise disconnect alarm or other anti-theft device.
Have a valid driver's license, proof of ownership (title and registration) and a photo ID.
Have a complete set of keys, including gas cap and wheel locks if appropriate. Retain a complete set of keys and have them with you when you pick-up your POV.
You must have a signed letter of authorization, simple power of attorney, or other acceptable evidence of agency if someone other than the service member delivers the vehicle to the processing center. Also ensure that your agent has all of the other necessary documentation.
Provide a forwarding valid address, phone number or e-mail address where you can be notified if repairs to the vehicle are required to maintain the vehicle in storage.
An inspector will inspect the POV with you. You and the inspector will sign DD Form 788 "Private Vehicle Shipping Document" or commercial equivalent, "Storage Accessory Condition and Declaration" form, and the "Vehicle Storage Checklist". You will be provided copies of all forms as receipts for your POV. These copies will be required when you pick up the POV, and it will be required by the military claims office should you file a claim for loss or damage to your POV, and only the person turning in the POV will be allowed in the inspection area.
For OCONUS origins the representative will have the service member complete and sign the Import Declaration (DOT HS-7), when applicable, EPA Form 3520, when applicable, and the Personal Property Declaration (1252), when applicable.
Make sure to READ the liability statements given to you by the contractor at the time of POV turn in.

Pick-up of Your POV

Carefully inspect both the interior and exterior to determine if there is any new damage.
Make sure items left in the POV when it was turned in are still in the vehicle.
Carefully list any loss and all damages to your POV on your vehicle shipping document, DD Form 788. Also list why the damage was not discovered at the final inspection at the pick-up point, failure to do this may result in denial of any claims for this damage.
Service members will be notified 45 days prior to the end of the members' tour of duty. Vehicles will be stored for 90 days after the termination of the tour and if the vehicle has not been picked up, then it will be considered abandoned and no longer a stored vehicle.
The service member must provide the contractor with pick-up or forwarding instructions no less than 30 days before the required delivery date at the designated CONUS VPC or delivery to a CONUS VPC for OCONUS movement.
If you request early release of your POV without new PCS orders be aware that once a POV is released it is not authorized for further storage at government expense until new orders are issued. The POV will only be authorized for movement to the original CONUS turn in VPC or the CONUS VPC serving the storage site.

Helpful Web Sites:

Military Surface Deployment and Distribution Command: Official information on all POV needs.
Status of POV Shipments : Tracking of vehicle and other important shipment and storage information. v.1 6/4/05

Topic: HHGs Inventories - Need for Accuracy
Why is an accurate inventory important?
Play this "game": sit in your kitchen and make a list of everything in the living room. Now go to the living room and see how many items you forgot! If you had a loss during a move or in a fire, flood, or other disaster, you would receive NO MONEY for items not listed. And that was just one room! With a complete inventory, you will maximize the money you receive to replace those items.

A complete inventory consists of three things:

A detailed list
Proof of ownership
Proof of value

Value is determined by the age of the item, original cost, current condition and/or a professional appraisal, especially for antiques, jewelry, artwork, collectibles, oriental carpets, and other one-of-a-kind and specialty items.

How to create a detailed inventory:Make an itemized list of collections, of small items, and of items that are easily pilfered - movies, CD's, tapes, stamp collections, book collections, and jewelry.
Create or buy an inventory notebook; many are organized by room. List all items including pertinent details. Add pictures or appraisals.
There are also tools on the Internet in Helpful Web site below that you can use to create inventories.
The packers/movers will create a household goods inventory which lists all property the carrier packs and picks up and it provides supporting evidence in the event a claim is filed for loss and damage. As the items are packed, the movers will assign standardized symbols or abbreviations next to the packed items and these symbols document pre-existing damage to the owner's property. The numbers indicate location of the damage. If there is a disagreement between the owner and the carrier on the descriptive symbols assigned to the property, the owner will circle the number and describe the disagreement in the remarks section of the document. The owner should ensure all items are packed before signing the inventory.

Proof of Ownership, a combination of methods:

Save receipts of major item purchases - furniture, appliances, electronics, jewelry, etc. Include the date, price, item name and serial number on the receipt. Save receipts in a folder, or scan them and burn them onto a CD.
Take pictures of high-value items. For each, write the date, condition, purchase price, serial number. Family members in the photo give more proof that the item is yours; or, include a newspaper showing the date. If possible have the item turned on, showing that it is in working condition.
Make a video of all areas, especially those with high-value items. A family member in the picture gives more proof that the items are yours or include a newspaper showing the date. If possible have the item turned on, showing that it is in working condition. The advantage of a video camera over a photo is that you will capture on film small items that could be easily overlooked - clothing, things on the walls, plants, toys. Also, you can talk on tape, adding details as you go through the house.
With any of these methods, it is important to keep the inventory updated. You should review your list before each move; most insurance companies recommend that you review it every 6 months. The more current and complete it is, the more justification you have to receive a fair and quick settlement.

A few extra tips:

Don't forget to inventory places like the basement, garage, attic, shed, or patio.
Make a copy of your inventory to store elsewhere; if your entire household is destroyed or lost it does you no good to have a complete inventory if it also is destroyed. Send it to someone in another part of a country, or put it in a safe deposit box.
Review the coverage on your homeowner's/renter's policy - it may be time to revise it.
Make sure you know what is and is not covered under contract with the mover. Your inventory can help you determine how much insurance you should have when moving. It may be worthwhile to pay for extra coverage.
Make copies of important documents (wedding/birth certificates, car titles, certain contracts) to maintain in an alternate location.
Give duplicates of irreplaceable photographs such as wedding and baby pictures to someone else. No amount of money can replace these sentimental items!
Borrow or buy an engraver to mark stereos, bikes, TV's. If stolen and recovered, you can get it back and the thief can be prosecuted.

Helpful Web Sites:

Military Surface Deployment and Distribution Command: Click on Personal Property and search household goods inventory.
"It's Your Move" Booklet: This is the official booklet of information on moving household goods.
Household Organizer Products: A useful web site for managing inventory. v.1 6/5/05

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Last Modified 9/3/2008

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