DEPARTMENT OF HEALTH AND HUMAN SERVICES
INDIAN HEALTH SERVICE
ROCKVILLE, MARYLAND 20852
Refer to: DGO/OMS
INDIAN HEALTH SERVICE CIRCULAR NO. 2005-03
Effective Date: 06/13/2005
GRANTS PROGRAMS CARRYOVER FUNDS POLICY
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Purpose |
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References |
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Background |
4. |
Definitions |
5. |
Policy |
6. | Requirements |
7. | Procedures |
8. | Responsibilities |
9. | Supersedure |
10. | Effective Date
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PURPOSE.
The purpose of this circular is to establish Indian Health Service (IHS) grants programs carryover funds policy. NOTE: Tribal management grants and Tribal self-governance planning/negotiation grants are awarded under the authority of the Indian Self-Determination and Education Assistance Act (ISDEAA), Public Law (P.L.) 93-638, as amended, and are not subject to this circular and/or the Department of Health and Human Services (HHS) grants policy carryover requirements.
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BACKGROUND. Generally the IHS awards two types of grants, "discretionary IHS competitive grants" and "statutorily mandated grants."
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DEFINITIONS. |
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POLICY. All carryover funds must be used to support the originally approved objectives and goals of the project. Grantees have the authority to carry over all IHS unobligated grant funds remaining at the end of a budget period with the exception of funds that are restricted in an NGA. Each grantee is required to submit the Financial Status Report (FSR), Standard Form 269, within 90 days after the budget period expires. If:
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REQUIREMENTS |
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PROCEDURES. In an effort to streamline the prior-approval process, the awarding office will no longer approve carryover requests at the time of the non-competing continuation award without a FSR from the prior budget period on file. The grantee should submit a carryover request and justification to the awarding office simultaneously with the annual FSR that is submitted 90 days after the budget period expires. The GMO will review actual balances that are available for carryover once the FSR is submitted to the awarding office.
While this is not encouraged, if the grantee chooses to submit the carryover request/budget in the non-competing continuation application, the grantee must submit it as a separate budget along with a justification that pertains only to the carryover request. (NOTE: Carryover funds and current year funds from the continuation application should not be commingled when the grantee submits the request.) Also, a revised itemized budget will be necessary to reflect the actual carryover balance once the FSR is submitted. |
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RESPONSIBILITIES. |
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SUPERSEDURE. This circular supersedes the carry-over instructions," found in the last paragraph on page 8-14, Part 5, Chapter 19, Section 8G(1), Indian Health Manual.
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EFFECTIVE DATE. This circular becomes effective on the date of signature. |