Notice Number: NOT-EB-06-009

Key Dates
Release Date: September 25, 2006

Issued by
National Institute of Biomedical Imaging and Bioengineering (NIBIB), ( http://www.nibib.nih.gov/ )

The purpose of this notice is to clarify and correct application instructions for the budget format for the RFA EB-06-003 ( http://grants.nih.gov/grants/guide/rfa-files/RFA-EB-06-003.html ) which was released in the NIH Guide for Grants and Contracts on August 24, 2006.

What applications are affected?

Applications submitted in response to RFA-EB-06-003.

What is the issue?

The RFA-EB-06-003; Section IV.2 Content and Form of Application Submission does not contain correct information on budget preparation for budgets of greater than $250,000 and foreign application budgets.

What is the correction?

Applications from U.S. institutions/organizations requesting greater than $250,000 in total direct costs in any budget year and all applications from foreign organizations should prepare a detailed budget using the Research & Related Budget form. Applications from U.S. institutions/organizations requesting up to $250,000 per year in direct costs must be submitted in a modular budget format on the PHS398 Modular Budget form .

What to Do?

2. Content and Form of Application Submission

Prepare all applications using the SF424 (R&R) application forms and in accordance with the SF424 (R&R) Application Guide for this FOA through Grants.gov/Apply .

The SF424 (R&R) Application Guide is critical to submitting a complete and accurate application to NIH. There are fields within the SF424 (R&R) application components that, although not marked as mandatory, are required by NIH ( e.g., the “Credential” log-in field of the “Research & Related Senior/Key Person Profile” component must contain the PD/PI's assigned eRA Commons User ID ). Agency-specific instructions for such fields are clearly identified in the Application Guide. For additional information, see “Frequently Asked Questions – Application Guide, Electronic Submission of Grant Applications .”

The SF424 (R&R) application has several components. Some components are required, others are optional. The forms package associated with this FOA in Grants.gov/APPLY includes all applicable components, required and optional. A completed application in response to this FOA includes the data in the following components:

Required Components:

SF424 (R&R) (Cover component)
Research & Related Other Project Information
Research & Related Project/Performance Site Location(s)
Research & Related Senior/Key Person
PHS398 Cover Page Supplement
PHS398 Research Plan
PHS398 Checklist

Optional Components:

PHS398 Cover Letter File
PHS398 Modular Budget or Research & Related Budget , as appropriate (See below, “ Special Instructions ,” regarding appropriate required budget component.)
R & R Subaward Budget Attachment(s) Form

Foreign Organizations (Non-domestic (non-U.S.) Entity)

NIH policies concerning grants to foreign (non-U.S.) organizations can be found in the NIH Grants Policy Statement at: http://grants.nih.gov/grants/policy/nihgps_2003/NIHGPS_Part12.htm#_Toc54600260.

Applications from foreign organizations must:

• Request budgets in U.S. dollars.
• Prepare detailed budgets for all applications (that is, complete the Research & Related Budget component of the SF424 (R&R) application forms – not the PHS398 Modular Budget component). See NOT-OD-06-096 .
• Charge back of customs and import fees is not allowed.
• Format: Every effort should be made to comply with the format specifications, which are based upon a standard U.S. paper size of 8.5” x 11” within each PDF.
• Funds for up to 8% administrative costs (excluding equipment) may be requested. See NOT-OD-01-028 , March 29, 2001
• Organizations must comply with Federal/NIH policies on human subjects, animals, and biohazards.
• Organizations must comply with Federal/NIH biosafety and biosecurity regulations. See Section VI.2 ., “Administrative and National Policy Requirements.”

Proposed research should provide special opportunities for furthering research programs through the use of unusual talent, resources, populations, or environmental conditions in other countries that are not readily available in the United States or that augment existing U.S. resources.

Special Instructions for Modular Grant applications

Applications from U.S. institutions/organizations requesting up to $250,000 per year in direct costs (excluding consortium F&A costs) must be submitted in a modular budget format. Additional information on modular budgets is available at http://grants.nih.gov/grants/funding/modular/modular.htm . When submitting a modular budget, the applicant organization will include only the PHS398 Modular Budget component.  See Section 5.4 of the SF424 (R&R) Application Guide for further instructions regarding the use of the PHS398 Modular Budget component.

Foreign organizations may not submit modular budgets. See NOT-OD-06-096 .

Inquiry

John Haller, Ph.D.
Division of Applied Science and Technology
National Institute of Biomedical Imaging and Bioengineering
6707 Democracy Blvd. Suite 200
Bethesda , MD 20892
Telephone: (301) 451-4780
Fax: (301) 480-1614
Email: hallerj@mail.nih.gov

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