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Attendance, Leave, and Payroll File.
None.
A. All Departmental component offices in Washington
DC
B. All Departmental component offices in the Regions and
Areas.
C. Timekeepers.
D. Offices of the Chief Financial Officer.
Department of Labor employees.
Name, social security number and employee number, grade, step, and
salary, transit subsidies, organization (code), retirement or FICA data as
applicable. Federal, State, and local tax deductions, as appropriate. IRS tax
lien data, commercial garnishment, child support, authorization forms for
savings bond and charity deductions; authorization forms for regular and
optional government life insurance deduction(s), health insurance deduction and
plan or code; cash award data; jury duty data, military leave data, pay
differentials, authorization forms for labor union dues deductions, allotments
by type and amount, Thrift Savings Plan contributions, financial institution
code and employee account number, leave status and leave data of all types
(including annual, compensatory, jury duty, maternity, military, retirement,
disability, sick, transferred, donated, and without pay), time and attendance
records, including flexitime log sheets indicating number of regular, overtime,
holiday, Sunday, and other hours worked, pay period number and ending date,
cost of living allowances, co-owner and/or beneficiary of bonds, marital
status, number of dependents, mailing address, "Notification of Personnel
Action", and claims by the employee for overtime, for back wages and for
waivers. Consumer credit reports of individuals indebted to the United States,
correspondence to and from the debtor, information or records relating to the
debtor's current whereabouts, assets, liabilities, income and expenses,
debtor's personal financial statements and other information such as the
nature, amount and history of a debt owed by an individual covered by this
system, and other records and reports relating to the implementation of the
Debt Collection Act of 1982, as amended by the Debt Collection Improvement Act
of 1996, including any investigative reports or administrative review matters.
The individual records listed herein are included only as pertinent or
applicable to the individual employee.
Sign-in and sign-out records are
filed chronologically and are not part of this system.
31 U.S.C. 66(A).
In compliance with principles and standards prescribed by the
Comptroller General, this system manages the Department of Labor's compensation
and benefits processing, accounting, and reporting. The system provides control
procedures and systems to assure the complete and timely processing of input
documents and output reports necessary to update and maintain the Department's
Interactive Payroll System.
A. In addition to the general prefatory routine uses, transmittal of
data to the U.S. Treasury to effect issuance of paychecks or electronic fund
transfers (EFT) to employees and distribution of pay according to employee
directions for savings bonds, allotments to financial institutions, and other
authorized purposes. Transmittal of Thrift Savings Plan data to the Thrift
Savings Board to effect contributions to the Thrift Savings Plan. Tax
withholding data sent to the Internal Revenue Service and appropriate State and
local taxing authorities, FICA deductions to the Social Security
Administration, information concerning dues deductions to labor unions,
withholdings for health insurance to insurance carriers and the Office of
Personnel Management, charity deductions to agents of charitable institutions,
annual W-2 statements to taxing authorities and the individual, and transmittal
of computer tape data to appropriate State and local governments for their
benefits matching projects. Transmittal of employee's name, social security
number, salary history to state unemployment insurance agencies in order to
facilitate the processing of state unemployment insurance claims for DOL
employees.
B. Pursuant to section 13 of the Debt Collection Act of 1982, as
amended by the Debt Collection Improvement Act of 1996, the name, Social
Security Number, address(es), telephone number(s), and nature, amount and
history of the debt of a current or former employee may be disclosed to private
collection agencies for the purpose of collecting or compromising a debt
existing in this system.
C. Department of Justice and General Accounting Office: Information may
be forwarded to the General Accounting Office and/or the Department of Justice
as prescribed in the Joint Federal Claims Collection Standards (4 CFR Chapter
II). When debtors fail to make payment through normal collection routines, the
files are analyzed to determine the feasibility of enforced collection by
referring the cases to the Department of Justice for litigation.
D. Other Federal Agencies:
Pursuant to sections 5 and 10 of the Debt Collection Act of 1982, as
amended by the Debt Collection Improvement Act of 1996, information relating to
the implementation of the Debt Collection Act of 1982 may be disclosed to other
Federal Agencies to effect salary or administrative offsets, or for other
purposes connected with the collection of debts owed to the United States.
E. Internal Revenue Service:
(1) Information contained in the system of records may be
disclosed to the Internal Revenue Service to obtain taxpayer mailing addresses
for the purpose of locating such taxpayer to collect, compromise, or write-off
a Federal claim against the taxpayer.
(2) Records from this system of records may be disclosed to
the Internal Revenue Service for the purpose of offsetting a Federal claim from
any income tax refund that may be due to the debtor.
(3) Information may be disclosed to the Internal Revenue
Service concerning the discharge of an indebtedness owed by an
individual.
F. Records from this system of records may be disclosed to the Defense
Manpower Data Center-Department of Defense and the United States Postal Service
to conduct computer matching programs for the purpose of identifying and
locating individuals who are receiving Federal salaries or benefit payments and
are delinquent in their repayment of debts owed to the United States Government
under certain programs administered by the United States Department of Labor in
order to collect debts under the provisions of the Debt Collection Act of 1982
(Pub. L. 97-365) by voluntary repayment, or by salary or administrative offset
procedures.
G. The names, social security numbers, home addresses, dates of birth,
dates of hire, quarterly earnings, employer identifying information, and State
of hire of employees may be disclosed to the Office of Child Support
Enforcement, Administration for Children and Families, Department of Health and
Human Services for the purpose of locating individuals to establish paternity,
establishing and modifying orders of child support, identifying sources of
income, and for other child support enforcement actions as required by the
Personal Responsibility and Work Opportunity Reconciliation Act (Welfare Reform
law, Pub. L. 104-193).
H. A record from this system of records, reflecting the employee's
transit subsidy, may be disclosed to other governmental agencies for purposes
of comparing transit subsidy recipients and car pool applicants.
The amount, status, and history of overdue debts; the name and address,
taxpayer identification number (SSN), and other information necessary to
establish the identity of a debtor, the agency and program under which the
claim arose, are disclosed pursuant to 5 U.S.C. 552a(b)(12) to consumer
reporting agencies as defined by section 603(f) of the Fair Credit Reporting
Act (15 U.S.C. 1681a(f)), in accordance with section 3(d)(4)(A)(ii) of the
Federal Claims Collection Act of 1966, as amended (31 U.S.C. 3711 (f)) for the
purpose of encouraging the repayment of an overdue debt.
Manual and machine-readable files.
By name and SSN.
Personnel screening and locked storage equipment.
Retained for fifty-six (56) years.
Director, Office of Accounting and Payment Services, Office of the
Chief Financial Officer, Department of Labor, 200 Constitution Ave, NW,
Washington, DC 20210.
Inquiries should be mailed or presented to the system manager noted at
the addresses listed above.
A request for access shall be addressed to the system manager at the
address listed above. Individuals must furnish their name and address for their
records to be located and identified:
a. Name and address.
A petition for amendment shall be addressed to the System Manager.
Employees, supervisors, timekeepers, official personnel records, the
IRS, consumer credit reports, personal financial statements, correspondence
with the debtor, records relating to hearings on the debt, and from other DOL
systems of records.
None.
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