Office of the
      State Controller

These documents may be presented in PDF format, which requires the Adobe® Reader.

Portable Document Format (.pdf)

Alert #180

Released 9/09/08
     Subject:

• Loan & Advances - Average Deficit Reporting
• Cash Fund Interest Allocation
• Pell Grant Financial Statement Presentation
• Bond Insurance Company Downgrades
• OSPB Granted Financial Data Warehouse (FDW) Access
• New Staff at the OSC

Alert #179

Released 6/24/08
     Subject:

• New Mileage Reimbursement Rates Effective July 1, 2008

Alert #178

Released 6/16/08
     Subject:

• Amended Law for Public Contracts for Services (SB08-193)

• Declared Disaster Emergency Tracking

• GASB 49 Survey Reminder

• Headnote Legislation (HB08-1321)

• Paydate Shift

• Treatment of Insurance Recoveries

Alert #177

Released 5/09/08
     Subject:

• Compensated Absences Liability - Percentage of  Employees Expected to Retire Under PERA

• Long Bill Recast Revenue Source Code Chart of Accounts Updated on Web Site

• Fiscal Rule 2-2 & 3-1 Filing Expected to Occur on May 30, 2008

• DoIT Mainframe Access

• Staffing Changes at the OSC

Alert #176

Released 4/24/08
     Subject:

• Open/Close Training

• Portal Interface Requests

• Fiscal Procedures Manual Available

• FAST Assignments

Alert #175

Released 3/20/08
     Subject:

• Les Shenefelt Retires

• New State Controller

• Long Bill Recast

• Supplementals

• Open/Close Training

• Fiscal Procedures Manual Available Mid-April

• Availability of 2009 AP2 Records on the Financial Data Warehouse

• The OSC Welcomes New Staff

• Federal Cell Phone Legislation Introduced

Alert #174

Released 1/10/08
     Subject:

• Change in Review Process for Statutory Violations and Fiscal Rule 3-1 Waivers

• Dottie Relaford's Retirement

• Postclosing Entries Due by Period 6 Close

• Senate Bill 07-263 Effective December 21, 2007

• Statutory Violation Policy

• 8038G/GC Filing Requirement Reminder

Alert #173

Released 12/03/07
     Subject:

• 2007 Reporting for the Financial Responsibility and Accountability Act

• Capital Construction Senate Bill 07-263

• Conversion to Employee ID Number from Social Security Numbers

• Dottie Relaford’s Retirement

• Federal Funding Accountability and Transparency Act (FFATA)Requirements

• Management Representation Letters

• Mileage Reimbursement Rate Change Effective January 1, 2008

• New CISO Object Code

• New Reporting Requirement for IRS Forms 8038G/8038GC

• Travel FAQ Rescinded

Alert #172

Released 9/14/07
     Subject:

• Financial Statement Presentation of COF Stipends Related to Summer Session
• New Staff in the Office of the State Controller
• Purchase Order Roll/Lapse Problem
• Revised Fiscal Rule 5-1 "Travel" Effective October 1, 2007
• Updated Benchmark Report

Alerts #171

Released 6/11/07
     Subject:

• Capitalization of Emergency Maintenance Projects
• Compensated Absences Liability - Percentage of Employees Expected to Retire Under PERA
• Long Bill Headnotes
• New Financial system Security Request Form (NonHigher Education)
• New Object and Balance Sheet Codes

Alerts #170

Released 4/1/07
     Subject:

• Fiscal Procedures Manual
• Open/Close Training
• Supplementals
• FY08 APP2 Records are Available on the Financial Date Warehouse
• New Employees in the State Controller's Office

Alert #169

Released 11/28/06
     Subject:

• CRS 24-9-104 - Mileage Reimbursement Rate
• 2006 Reporting for the Financial Responsibility and Accountability Act
• FAST New FAX Number

Alert #168

Released 10/13/06
     Subject:

• New Employee at the State Controller's Office
• PV Run Immediate Program Expansion
• Contract Improvement Process
• Six-month Rule Certifications
• Travel Turnaround Reports
• Temporary FAST Assignments

Alert #167

Released 7/18/06
    Subject:

• Compensated Absences Liability - Percentage of Employees Expected to Retire under PERA
• Federal Family Education Loan Reporting
• COFRS Diagnostic Reports Available on the Financial Data Warehouse (FDW)
• Reporting Misuse of State Procurement Cards

Alert #166

Released 6/9/06
    Subject:

• Senate 06 - Mileage Reimbursement Rate
• New Financial System Security Access Forms
• New Security Delegation Agreements
• New Employees in the State Controller's Office
• Federal Flexible Funds Reminder

Alert #165

Released 3/27/06
    Subject:

• Fiscal Procedures Manual
• Open/Close Training
• Summary to Changes to State Fiscal Rules
• PERA Retirees Reporting
• Supplementals
• FY07 APP2 Records
• New Employees in the State Controller's Office 

Alert #164

Released 2/23/06
    Subject:

• Fiscal Rules Hearing
• Revenue Received from Higher Education Institutions
• FAST Updates
  • Open/Close Training
  • New FAST Members
  • Extended FAST Hours
• VeriSign Presentation

Alert #163

Released 12/7/05
    Subject:

• Adel Soliman Leaves FAST
• Basic Diagnostic Report Training
• 2005 Reporting for the Financial Responsibility and Accountability Act

Alert #162 Correction

Released 11/16/05
    Subject:

• Warrant Pick-up Time

Alert #162

Released 11/13/05
    Subject:

• Warrants/Red Bag Clarification
• Long Term Claims and Judgments Payable Coding on COFRS
• Bob Jaros Leaves FAST
• Vacancy on the FAST
• Close Coverage for FAST
• Updated FAST Agency Assignments

Alert #161

Released 9/16/05
    Subject:

• Scheduled Move Date, Address, Telephone/Fax Numbers, and E-mail Address
• Office Closure
• Mail/Red Bag Time Changes
• Building Access
• Parking

Alert #160

Released 9/8/05
    Subject:

• Scheduled Move Date
• Office Closure
• Mail/Red Bag Time Changes
• CHOP's Processing
• Entrance to Central Payroll's Area
• Building Access
• Parking

Alert #159

Released 7/11/05
    Subject:

• Software Capitalization Policy
• COFRS Cash Balances and Exhibit M
• Insurance Proceeds in the General Fund
• DUNS Numbers
• Fiscal Rules
• New PERA Requirements

Alert #158

Released 6/7/05
    Subject:

• Fiscal Rule Changes
• PERA Retiree Percentage
• Revised Suggested PERA Footnote Language
• New Object Codes Required for Pension Contributions

Alert #157

Released 3/23/05
    Subject:

• Fiscal Procedures Manual
• Open/Close Training
• DUNS Number for Federal Pass-Through Funds
• Accounts Receivable Report
• Supplementals
• New Staff at the State Controller's Office

Alert #156

Released 1/14/05
    Subject:

• New Staff at the State Controller's Office
• FAST Agency Assignments

Alert #155

Released 11/29/04
     Subject:

• New Staff at the State Controller's Office
• Period 5 (November, 2004) Extended
• 2004 Reporting for the Financial Responsibility and Accountability Act

Alert #154

Released 10/20/04
     Subject:

• New Staff at the State Controller's Office
• Linda Bradley Retires
• FAST Agency Assignments

Alert #153

Released 8/31/04
    Subject:

• New Staff at the State Controller's Office
• Anne Huth Retires
• Dianne Stump and Dave Grier leave FAST
• Vacancies
• Annual Travel Report

Alert #152

Released 7/09/04
    Subject:

• Capital Complex Air conditioning during close
• Carryforward of Federal Funds from the Governor's Office
• Overexpenditures

Alert #151

Released 6/15/04
    Subject:

• Art Barnhart Retires
• Contacting the State Controller
• New Field Accounting Services Team (FAST) Member
• Carry forward of Federal Funds from the Governor's Office
• Exhibits Due
• Fiscal Rule 5-1, Travel
• Percentage of Retirees Expected
• Exhibit K Requirements
• Revised Suggested PERA Footnote Language
• Statutory Violations

Alert #150

Released 3/15/04
    Subject:

• State Controller
• Fiscal Procedures Manual
• Open/Close Training
• Fiscal Rule Changes
• Accounts Receivable Report
• SCO Reporting and Analysis Section Manager
• Roger Cusworth Leaves FAST
• Vacancy on the FAST
• FY 03 Pay Date Shift Accrual and FY 04 Reversal Entry
• FY 05 APP2 records are Available on the FDW
• Supplementals

Alert #149

Released 10/23/03
    Subject:

• DUNS Numbers
• Indirect Cost Rate Proposals and Plans
• Changes in Recording Furniture Purchases

Alert #148

Released 05/22/03
    Subject:

• State Controller's Office Web URL Address
• Rollforwards
• Overexpenditures
• Percentage of Retirees Expected
• Revised Fiscal Rules
• Travel Expense Reports -  New Process
• Closing Schedule
• Pay Date Shift
• Organizational Change

Alert #147

Released 03/17/03
    Subject:

• GASB Update Training
• Fiscal Rule Changes
• Fiscal Procedures Manual
• Open/Close Training
• AP/APP2 Training
• Booking Supplemental Bills
• Instructions Concerning the Execution of FY03/04 GF or CF State Contracts

Alert #146

Released 02/18/03
        Subject:

• $0 AP Documents
• Statutory Violations
• State of Colorado Auditor's Forum
• Fiscal Rule Changes
• Distribution of the Fiscal Procedures Manual
• AP and APP2 Training

Alert #145

Released 11/21/02
        Subject:

• Commitment Voucher Violations
• Requests for Fiscal Rule Waivers
• Fiscal Rule Changes
• 2002 Reporting for Financial Responsibility and Accountability Act
• Travel Reports
• FAST Agency Assignments

Alert #144

Released 06/21/2002
        Subject::

• Rollforwards
• Overexpenditures
• Object Codes Added to Chart of Accounts
• Percentage of Retirees Expected
• New Contract Modification Policy
• Payroll Website
• Closing Schedule
• Medicare Offsets

Alert #143

Released 03/04/2002
        Subject:

• Division Staff Changes
• Department Reorganization
• New Statewide Security Policy
• GASB 34/35 Issues
• A/R and Travel Reports Issued
• COFRS RTRK Table No Longer Used
• Appropriate Use of Capital Construction Appropriations

Alert #142

Released 12/04/2001

Subject:

• New Office Manager for the State Controller's Office
• Capital Construction Project Reductions
• Restrict the 1% Supplemental Decrease by December 2001 Close
• Generic Payroll ID's
• Fiscal Rule 2-10 Waiver for Agencies Working in Fund 600
• 2001 Reporting for Financial Responsibility and Accountability Act
• Fiscal Rule Changes Effective December 1, 2001

Alert #141

Released 10/31/2001

Subject:

• Acting Deputy State Controller
• Fiscal Rule Hearing
• Division of Wildlife Enterprise Status
• State Fiscal Rule Training
• Conversion of Use Allowance to Depreciation for Federal Allowable Cost Purposes
• Temporary Agency Assignments for FAST

Alert #140

Released 09/06/2001

Subject:

• Fiscal Rule hearing scheduled 
• Changes to the PERA foonote disclosure for stand alone financial statements

Alert #139

Released 07/16/2001

Subject:

• Accounting Reports on Microfiche in the State Controller's Office
• Records Retention Policy on State Archives Website
• Suggested PERA footnote language - revised
• Electronic Employment Verification Service Available Soon
• Chart of Accounts for FY 02

Alert #138

Released 05/11/2001

Subject:

• Compensated absences accrual
• One-year rate cut for PERA Begins July 1, 2001
• Revised policy for managing contracts that violate state statute
• New warrant design goes into production 6/8/01

Alert #137

Released 03/19/2001

Subject:

• Improved Access to Contract Tables on COFRS
• Internal Auditor's Forum
• Fiscal Rule Changes
• Statewide Review of Procurement Card Guidelines

Alert #136

Released 02/05/2001
        Subject:

• Use of State Procurement Card for Purchases of Services
• GASB Update Training
• Over-expenditure Reporting
• New Warrant Design
• New Employee in Reporting and Analysis Section
• GASB 34/34 Update

Alert #135

Released 11/09/2000

Subject:

• Use of IT Transactions - REVISED
• Contract Improvement Team
• New Form Available on the Internet
• Encumbering Commitments Over $3,000 to be Paid on the Diners Group Event Card
• Fraud Reporting Hotline on the Web

Alert #134

Released 10/13/2000

Subject:

• Open Accounts
• Closing for Period 4 - November 10, 2000 (Veterans Day Holiday)
• Delinquent Child Support Added to Vendor Offset Program
• Change to Fiscal Rules Adopted
• Financial Records Retention Guidelines
• Use of IT Transactions
• SCO Staff Changes

Alert #133

Released 9/22/2000

Subject:

• GASB 34 Implementation Web Site
• New Object Codes for the PERA Matchmaker Program Effective January 1, 2001
• Central Collection Service NDSL (Perkins Loans) - Loan Rehabilitation
• Fiscal Rule Hearing Scheduled

Alert #132

Released 7/13/2000

Subject:

• FY 00-01 Closing Dates
• Agency Contacts for the State Controller's Office Fraud Hotline
• Use of the FY 99-00 Personnel Services Appropriation in Governmental Funds for Sick and Annual Leave Payouts
• Revised Transfer/Overexpenditure Electronic Forms
• Credit Card Acceptance Agreement Orientation

Alert #131

Released 6/13/2000

Subject:

• Compensated Absences Accrual
• HB 00-1458 --Conversion of Sick Leave to Salary
• Capital Construction six-month Rule Deadline
• Colorado Student Obligation Bond Authority
• Coded Long Bill Available on the Internet
• Forms Packet available on the internet

Alert #130

Released 5/9/2000

Subject:

• New Contract Policies
• Warrants Payable and Cash
• Credit/Accounts Receivable Policy
• Visa/Mastercard Statewide Contracts Signed

Alert #129

Released 4/4/2000

Subject:

• Reporting Theft or Embezzlement of Assets Valued at $5,000 or More
• Accessing our Website
• Write-Off of Accounts Receivable

Alert #128

Released 3/22/2000

Subject:

• Proprietary Fund Accounting and the Statement of Cash Flows
• Open/Closing Training Sign-up
• Statewide Single Audit
• Request for ACH Information from Agencies
• Procurement Card Use

Alert #127

Released 2/14/2000

Subject:

• Statewide Policy on Bank Fees Charged to Agencies for Credit Card Use By Customers
• Fiscal Rule Changes Effective March 1, 2000
• New Payroll Fiscal Rules to be Effective May 1, 2000
• Additinos to the Division's Web Site
• Open/Close Training
• Controller Vacancy at Judicial Department

Alert #126

Released 12/17/99

Subject:

• Happy Holidays
• Merger with the Division of Purchasing and Central Payroll
• Fiscal Rule Hearing Scheduled
• Y2K COFRS Availability
• Implementation of GASB Statement No. 33 - Accounting and Financial Reporting for Nonexchange Transactions
• 1999 Reporting for Financial Responsibility and Accountability Act
• Emergency Y2K Procurements
• Processing of Bankruptcies on Claims Due to the State
• Central Collections Servcies Tax Offset Program

Alert #125

Released 11/2/99

Subject:

• Point of Sale Electronic Collections
• Accounting Policy on Credit Card Fees
• Forgiveness , Settlement, or Compromise of Debt Due the State
• Processing Of Bankruptcies on Claims Due to the State

Policy 1331

Released 11/30/98

Subject:

• Policy on Preparing and Submitting Requests for Interim Spending Authority Under the House Bill 98-1331 Process.

Alert Index for Alerts 1 through 130

Alerts 1 through 124 can be requested from the Office of the State Controller 303-866-6200 or LeaAnn.Baker@state.co.us.

Return to Authoritative Guidance Page

Return to the Office of the State Controller's Home Page