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| 12.002 PROCUREMENT TECHNICAL ASSISTANCE FOR BUSINESS FIRMS |
| (Procurement Technical Assistance (PTA) Cooperative Agreement Program) |
| FEDERAL AGENCY |
| DEFENSE LOGISTICS AGENCY, DEPARTMENT OF DEFENSE |
| AUTHORIZATION |
| Public Law 98-525, as amended, Title 10, Chapter 142, as amended, Section 2411. |
| OBJECTIVES |
| To increase assistance by the DoD for eligible entities furnishing PTA to business entities, and to assist eligible entities in the payment of the costs of establishing and carrying out new PTA Programs and maintaining existing PTA Programs. |
| TYPES OF ASSISTANCE |
| Project Grants (Cooperative Agreements). |
| USES AND USE RESTRICTIONS |
| The purpose of the PTA Cooperative Agreement Program is to generate employment and to improve the general economy of a locality by assisting business firms in obtaining and performing under Federal, State and local government contracts. Recipients are to provide marketing and technical assistance to business firms in selling their goods and services to the Department of Defense (DoD), other Federal agencies, and State and local governments. The DoD cost-share will not exceed 50 percent of the net cost of a single PTA Program, excluding any Federal funds and other income. The DoD share may be increased up to 75 percent for an existing program or new start program that qualifies solely as servicing a distressed area. In no event, shall the DoD share of the net program cost exceed $150,000 for a program providing less than statewide coverage, or $300,000 in the case of a statewide program or a program providing multi-area coverage (Indian Program). |
| Applicant Eligibility |
| Existing or new start PTA Programs established by State and local governments, private nonprofit organizations, American Indian tribal organizations, and American Indian economic enterprises (nonprofit and for-profit). |
| Beneficiary Eligibility |
| Existing or new start PTA Programs established by State and local governments, private nonprofit organizations, American Indian tribal organizations, and American Indian economic enterprises (nonprofit and for-profit). |
| Credentials/Documentation |
| Costs will be determined in accordance with OMB Circular No. A-21, "Cost Principles for Educational Institutions," and OMB Circular No. A-122, "Cost Principles for Nonprofit Organizations." |
| Preapplication Coordination |
| This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. |
| Application Procedure |
| This program is subject to the provisions of OMB Circular Nos. A-102 and A-110. |
| Award Procedure |
| All State and local governments, eligible private nonprofit organizations, American Indian tribal organizations and American Indian economic enterprises (nonprofit and for-profit), including those which have cooperative agreements with the Defense Logistics Agency (DLA), can submit applications for participation in the DoD cost-sharing cooperative agreement program in accordance with the Solicitation for Cooperative Agreement Applications (SCAA). If selected for an award, the applicant is bound to perform the services described in its application, when the application is incorporated into the cooperative agreement award document. Cooperative agreements will be awarded on a competitive basis consistent with the SCAA. |
| Deadlines |
| The SCAA is issued every third fiscal year, i.e., FY 96, FY 99, etc. The FY 96 SCAA shall be used by new applicants when submitting applications for FY 97 and FY 98. New applications must be submitted no earlier than 1 April and received no later than 30 April of each calendar year. For FY 96, anticipated deadline for receipt of applications is 3:00 PM local time, May 17, 1996. |
| Range of Approval/Disapproval Time |
| From 120 to 160 calendar days after the solicitation closes. |
| Appeals |
| A written objection "protest," by an interested party to SCAA may be made, concerning a proposed award of a cooperative agreement or the award of an agreement. The protest is filed with the applicable Grants Officer. The subsequent decision of the Grants Officer shall be final unless the recipient appeals the decision to the Headquarters, DLA PTA Cooperative Agreement Program Policy Committee. The Policy Committee is the final administrative appeal authority for disputes and protests. |
| Renewals |
| Cooperative agreements will be awarded for a base year (FY 96), or a base year with one option period (FY 96 through FY 97), or a base year with two option periods (FY 96 through FY 98) of twelve months each. Awards are based on competitive evaluation of the applications submitted in response to the SCAA. |
| Formula and Matching Requirements |
| Public Law 98-525, as amended; Chapter 142, 10 U.S.C., Section 2411, Procurement Technical Assistance Program, requires the use of annual DoD appropriations. The DoD share shall not exceed 50 percent of the net program cost of a single PTA Program, excluding any Federal funds and other income. The DoD share may be increased up to 75 percent for an existing or a new start program that qualifies solely as a distressed area. In no event shall the DoD share of the net program cost exceed $150,000 for programs providing less than statewide (general program) or multi-area coverage (Indian program), or $300,000 in the case of those programs providing statewide or providing multi-area coverage. |
| Length and Time Phasing of Assistance |
| Twelve months from the beginning of the performance period. Recipients may submit requests for reimbursement of the Government's share of total costs incurred to the Administrative Grants/Contract Officer at the appropriate post award administration activity on a periodic basis, but not more often than monthly. Recipients are required to furnish a final reimbursement request for services rendered within 90 days after the expiration date of the cooperative agreement. |
| Reports |
| Recipients are required to submit quarterly reports (DLA Form 1806) not later than 30 calendar days after the end of each quarter to the Administrative Grants Officer at the cognizant post award administration activity. Reports are to include, as a minimum, the following information: Budgeted versus actual expenditures; goals versus performance against goals; problems encountered in implementing the program; and problems encountered by clients in the performance of government contracts which cannot be resolved by the recipient. A final report using the same format as the quarterly report is to be prepared and submitted not later than 90 days after the expiration date of the cooperative agreement. |
| Audits |
| In accordance with the provisions of OMB Circular No. A-133 (Revised, June 27, 2003), "Audits of States, Local Governments, and Non-Profit Organizations," nonfederal entities that expend financial assistance of $500,000 or more in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $500,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. |
| Records |
| Recipients are required to maintain records adequate to reflect the nature and extent of their costs and expenditures and to insure that the required cost of participation is achieved. Records must be maintained for 3 years following the date of submittal of a final reimbursement request for services rendered. |
| Account Identification |
| 97-0100-0-1-051. |
| Obligations |
| (Cooperative Agreements) FY 07 est not available; FY 08 est not reported; and FY 09 est not reported. |
| Range and Average of Financial Assistance |
| $30,000 to $300,000. Average: $160,185. |
| PROGRAM ACCOMPLISHMENTS |
| For fiscal year 2002, it is anticipated that approximately 115 applications will be received and 66 agreements will be awarded. |
| REGULATIONS, GUIDELINES, AND LITERATURE |
| Regulations, Guidelines, and Literature: Title 10, U.S.C., Chapter 142, as amended, "Procurement Technical Assistance Cooperative Agreement Program;" DLA Regulation 9040.2, "Cooperative Agreement Program;" and Cooperative Agreement Revised Procedures published in the Federal Register March 5, 1996. |
| Regional or Local Office |
| Not applicable. |
| Headquarters Office |
| Defense Logistics Agency, Office of Small and Disadvantaged Business Utilization (DDAS), 8725 John J. Kingman Road, Suite 2533, Fort Belvoir, Va. 22060-6221. Telephone (703) 767-1650. FTS is not available. |
| Web Site Address |
| http://www.d/a.mil/ddas |
| RELATED PROGRAMS |
| None. |
| EXAMPLES OF FUNDED PROJECTS |
| During fiscal year 1995, cost-sharing cooperative agreements for PTA were awarded to 108 eligible entities. In providing marketing and technical assistance, business firms were assisted with selling their goods and services to the DoD, other Federal agencies, and State and local governments thereby enhancing the business climate and economies of the communities being served. |
| CRITERIA FOR SELECTING PROPOSALS |
| Applications are competitively evaluated and awarded. They are evaluated on the likelihood of achieving the stated program objectives, considering past performance (existing programs), Management, technical, qualifications, services area (geographic and demographic), and cost realism. In the event that insufficient funds are available to award all applicants that meet the minimum requirements of the SCAA, only those applicants found to be the most meritorious will be funded for an award. |
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General Services Administration Office of Chief Acquisition Officer Regulatory and Federal Assistance Division (VIR) |
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