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| 10.559 SUMMER FOOD SERVICE PROGRAM FOR CHILDREN |
| FEDERAL AGENCY |
| FOOD AND NUTRITION SERVICE, DEPARTMENT OF AGRICULTURE |
| AUTHORIZATION |
| Richard B. Russell National School Lunch Act, Sections 9, 13 and 14, as amended, 42 U.S.C. 1758, 1761 and 1762a. |
| OBJECTIVES |
| To assist States, through grants-in-aid and other means, to conduct nonprofit food service programs for low-income children during the summer months and at other approved times, when schools are out of session or are closed for vacation. |
| TYPES OF ASSISTANCE |
| Formula Grants. |
| USES AND USE RESTRICTIONS |
| Funds are made available for disbursement to eligible service institutions (sponsors) which provide free meals to children in areas where at least 50 percent of the children meet the income eligibility criteria for free and reduced price lunches. Meals may be served to children 18 and younger, and to individuals over 18 who participate in State approved school programs for persons with disabilities. The program generally operates during the months of May through September at site locations where regularly scheduled food services are provided for children. Sites may also participate in the program from September through May if the school is closed because of an emergency situation. Service institutions operating food programs for children on school vacation under a continuous year-round calendar may apply for participation in other months. Disbursement to service institutions in States qualifying for the Simplified Summer Food Program under section 18(f) of the Richard B. Russell National School Lunch Act, equals the maximum per meal reimbursement rates. (In 2006, 27 States were eligible for participation under the simplified procedures.) Disbursement to service institutions in all other States equals the full cost of food service operations, not to exceed per meal reimbursement rates. Reimbursement may be paid for one meal and one snack or two meals per child each day. Camps and sites primarily serving children of migrant workers may be approved to serve up to three reimbursable meals each day. Meals must meet minimum requirements of the United States Department of Agriculture (USDA). Funds are also paid to participating State agencies for State administrative expenses related to employing personnel, including travel and related expenses, and to supervise and provide technical assistance to service institutions operating the program. |
| Applicant Eligibility |
| The State or U.S. Territory agency applies for and signs an annual agreement to receive Federal funds for disbursement. Where the State does not administer the program, an applicant institution may sign an agreement and receive funds directly from USDA. |
| Beneficiary Eligibility |
| A service institution that conducts a regularly scheduled program for children from areas in which poor economic conditions exist is eligible to participate in the program. Such institutions include public or private nonprofit school food authorities; public or private nonprofit residential summer camps; public or private nonprofit colleges or universities operating the National Youth Sports Program during the months of May to September; and units of local, municipal, county, or State governments. Other private nonprofit organizations are eligible to participate under certain conditions. Service institutions which develop food service programs for children during school vacations under a continuous school calendar may also participate. Public or private nonprofit residential or nonresidential summer camps may also participate; however, at camps, reimbursement will only be paid for meals served to enrolled children who are individually determined to be eligible for free and reduced price school meals under USDA Income Eligibility Guidelines. |
| Credentials/Documentation |
| The allowability of costs incurred by States in administering the program will be determined in accordance with USDA Uniform Federal Assistance Regulations (7 CFR Parts 3016 and 3019). |
| Preapplication Coordination |
| This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process required by the State. |
| Application Procedure |
| Service institutions may apply directly to the responsible State administering agency. In Virginia where the State does not administer the program, the application is directed to the USDA Food and Nutrition Service regional office. This program is subject to the provisions of USDA's Uniform Federal Assistance Regulations (7 CFR Parts 3016 and 3019). |
| Award Procedure |
| When an application is approved, the service institution (sponsor) enters into an agreement with the appropriate administering agency for the duration of summer program operations. If the institution is a school food authority that operates another Child Nutrition Program (NSLP, CACFP, SMP, or SBP) with the same administering agency, the institution must have a single, permanent agreement. |
| Deadlines |
| A State Management Administration Plan is due February 15. States establish the deadline date for sponsor applications; however, no applications can be accepted after June 15. |
| Range of Approval/Disapproval Time |
| Not applicable to States. States must render a decision within 30 calendar days of receipt of a complete and correct application from a service institution. If an incomplete application is received, the State agency shall notify the applicant within 15 days and provide technical assistance to complete the application. |
| Appeals |
| The administering agency must have a hearing procedure for local service institution grievances. |
| Renewals |
| Annually. |
| Formula and Matching Requirements |
| Program funds are earned by the States and institutions on a per meal reimbursement basis with rates adjusted annually on January 1, to reflect changes in the "Food Away from Home" series of the Consumer Price Index for All Urban Consumers. This program has no maintenance of effort (MOE) requirements. |
| Length and Time Phasing of Assistance |
| For the period covered by the agreement. |
| Reports |
| Service institutions file monthly reports on program operations to claim reimbursement for meals served. |
| Audits |
| In accordance with the provisions of OMB Circular No. A-133, "Audits of States, Local Governments, and Non-profit Organizations," State and Local Governments, and Non-profit organizations that expend $500,000 or more under Federal awards within any fiscal year shall have either a single audit or (in certain cases) a program specific audit made for that year. Audits may be conducted less frequently under conditions specified in A-133. |
| Records |
| Service institutions must maintain full and accurate records of program operations for a period of 3 years after the end of the fiscal year to which they pertain. However, where there are unresolved audit findings, records must be retained until there is satisfactory resolution of the audit issues. |
| Account Identification |
| 12-3539-0-1-605. |
| Obligations |
| (Grants) FY 07 $297,932,607; FY 08 est $312,637,000; and FY 09 est not reported. |
| Range and Average of Financial Assistance |
| State grants vary according to participation in the program. |
| PROGRAM ACCOMPLISHMENTS |
| None. |
| REGULATIONS, GUIDELINES, AND LITERATURE |
| 7 CFR Part 225 regulations and the Summer Food Service Program fact sheet, are available at no charge. Administrative and nutrition guidance is available at no charge to program participants from the administering agency. |
| Regional or Local Office |
| See Appendix IV of the Catalog. |
| Headquarters Office |
| Director, Child Nutrition Division, Food and Nutrition Service, Department of Agriculture, Alexandria, VA 22302. Contact: Stanley C. Garnett, Director. Telephone: (703) 305-2590. |
| Web Site Address |
| http://fns.usda.gov/cnd |
| RELATED PROGRAMS |
| 10.553, School Breakfast Program; 10.555, National School Lunch Program; 10.556, Special Milk Program for Children; 10.558, Child and Adult Care Food Program. |
| EXAMPLES OF FUNDED PROJECTS |
| None. |
| CRITERIA FOR SELECTING PROPOSALS |
| None. |
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General Services Administration Office of Chief Acquisition Officer Regulatory and Federal Assistance Division (VIR) |
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