 |
 |
| 97.052 EMERGENCY OPERATIONS CENTERS |
| FEDERAL AGENCY |
| DEPARTMENT OF HOMELAND SECURITY |
| AUTHORIZATION |
| The Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), 42 U.S.C. 5121 - 5206; the Departments of Veterans Affairs, Housing and Urban Development, and Independent Agencies Appropriations Act, 2000, Public Law 106-74. |
| OBJECTIVES |
| The purpose of the Emergency Operations Centers program is to supplement and assist State and local efforts to improve their capabilities to respond to emergencies or disasters including any that may be caused by terrorist attacks using conventional means or Weapons of Mass Destruction (WMD). The program provides grants to the States to encourage the development of Emergency Operations Centers (EOCs) that provide flexibility, sustainability, security, survivability and interoperability. Fully capable emergency operations facilities at the State and local levels are an essential element of a comprehensive national emergency management system and are necessary to ensure continuity of operations and continuity of government in major disasters caused by any hazard. |
| TYPES OF ASSISTANCE |
| Project Grants. |
| USES AND USE RESTRICTIONS |
| Emergency Operations Centers funds currently available will be awarded in two phases. A Phase 1 grant of $50,000 to each State will be used for an initial assessment of the hazards, vulnerabilities, and resultant risk to existing EOCs. If a State has already completed a vulnerability assessment of its existing State EOC, it may apply to use the funds to conduct initial assessments of local EOCs. Phase 2 grants will be used to address the most immediate EOC deficiencies nationwide. |
| Applicant Eligibility |
| States are eligible to apply for the assistance under this program. For purposes of this program and consistent with the Stafford Act, 42 U.S.C. 5122(4), "State" means any State of the United States, the District of Columbia, Puerto Rico, the Virgin Islands, Guam, American Samoa, and the Commonwealth of the Northern Mariana Islands. Local governments may receive assistance as subgrantees to the States in which they are located. The term "local government" as used in this program has the meaning set forth in the Stafford Act, 42 U.S.C. 5122(6). |
| Beneficiary Eligibility |
| Funding under this program is ultimately to benefit States and local governments. |
| Credentials/Documentation |
| A program point of contact must be designated by the chief elected official of each jurisdiction eligible to apply to FEMA for assistance. |
| Preapplication Coordination |
| This program is eligible for coverage under E.O. 12372, "Intergovernmental Review of Federal Programs." An applicant should consult the office or official designated as the single point of contact in his or her State for more information on the process the State requires to be followed in applying for assistance, if the State has selected the program for review. Some EOC projects including physical modifications to EOCs for secure communications equipment require environmental impact assessments. |
| Application Procedure |
| Emergency Operations Centers is one of several program activities funded under the 2002 Supplemental Appropriations Act for Further Recovery From and Response To Terrorist Attacks on the United States, P.L. 107-206. States can use a single application to apply for assistance from several program activities, including the EOC Phase 1 grant. EOC Phase 2 grants will be applied for separately. Grant application guidance is provided to the point of contact designated by the State chief elected official. FEMA regional personnel will work directly with the States providing technical assistance, as required, as States develop their applications. Local governments apply to their States using procedures established by the States. |
| Award Procedure |
| FEMA Regional Offices notify States when awards are approved. States notify local subgrantees of the amounts of their awards. |
| Deadlines |
| All eligible applicants will be notified of target dates and any applicable deadlines by way of the guidance packages provided to the State points of contact. |
| Range of Approval/Disapproval Time |
| Decisions will be made and States notified within 60 days from date application is received by the FEMA Regional Office. |
| Appeals |
| None. |
| Renewals |
| A new application is required for each Federal fiscal year. |
| Formula and Matching Requirements |
| The funds for EOCs will be awarded in two phases. Each State will be allocated a $50,000 Phase 1 grant, which is targeted for an initial assessment of the hazards, vulnerabilities, and resultant risk to an existing EOC. Phase 1 EOC activity will be 100 percent federally funded and will require no cost share. Phase 2 EOC grants will be awarded as project grants to address the most immediate EOC deficiencies nationwide. The Phase 2 EOC grants will require a 50 percent non-Federal cost share. |
| Length and Time Phasing of Assistance |
| Grants are awarded for the total dollar amount, but the release of funds is on an as needed basis. The initial performance period for non-construction grants is ordinarily one year. Longer or shorter performance periods may be negotiated depending on needs of the grantees and national program management requirements. Performance periods for EOC Phase 2 grants will be negotiated based on the requirements of each project. States are required to initiate requests for funds as close as administratively feasible to the actual disbursements for program costs. |
| Reports |
| Grantees are required to submit quarterly financial and performance reports. The progress of each subgrant award will be included in the grantee's quarterly reports as required by 44 CFR 13.40 and 44 CFR 13.41. Reports are due 30 days after the end of each quarter. Report dates are January 30, April 30, July 30, and October 30. Final financial and performance reports are due 90 days after the expiration or termination of grant support as required by 44 CFR 13.50. Reports are to be submitted to the FEMA Regional Director. When the Department of Health and Human Services (HHS) Payment Management System (SMARTLINK) is used for advanced or reimbursement payments, the grantee is required to submit a copy of Federal Cash Transaction Report (HHS/PMS 272) to FEMA when it is submitted to HHS. |
| Audits |
| In accordance with the provisions of OMB Circular No. A- 133 (Revised, June 24, 1997), "Audits of States, Local Governments, and Nonprofit Organizations," nonfederal entities that expend financial assistance of $300,000 or more a year in Federal awards will have a single or a program-specific audit conducted for that year. Nonfederal entities that expend less than $300,000 a year in Federal awards are exempt from Federal audit requirements for that year, except as noted in Circular No. A-133. |
| Records |
| Grant records include financial and programmatic records, supporting documents, statistical records, and other records of recipient or sub-recipient which are required to be maintained by 44 CFR Part 13.42, program regulations or the grant agreement. Grant records shall be retained for a period of 3 years from the day the recipient submits its final expenditure report. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the 3-year period, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular 3-year period, whichever is later. |
| Account Identification |
| 58-0101-0-1-999. |
| Obligations |
| (Grants) FY 07 est not available; FY 08 est not available; and FY 09 est not reported. |
| Range and Average of Financial Assistance |
| Minimum grant of $50,000 to each State. |
| PROGRAM ACCOMPLISHMENTS |
| Not applicable. New program. |
| REGULATIONS, GUIDELINES, AND LITERATURE |
| All available, relevant guidance is provided to the designated points of contact of all eligible State participants. |
| Regional or Local Office |
| See Appendix IV of the Catalog for FEMA regional offices. |
| Headquarters Office |
| Gil Jamieson, Federal Emergency Management Agency, Office of National Preparedness, 500 C Street, SW., Washington, DC 20472, (202) 646-4090 or e-mail: gil.jamieson@fema.gov. FAX: (202) 646-4053. 24-hour per day FEMA Telephone Operator Service is available at: (202) 566-1600. |
| Web Site Address |
| http://www.fema.gov |
| RELATED PROGRAMS |
| 97.051, State and Local All Hazards Emergency Operations Planning; 97.053, Citizen Corps; 97.025, National Urban Search and Rescue (US&R) Response System; 97.038, First Responder Counter-Terrorism Training Assistance; 97.044, Assistance to Firefighters Grant. |
| EXAMPLES OF FUNDED PROJECTS |
| Not applicable. |
| CRITERIA FOR SELECTING PROPOSALS |
| Not applicable. |
|
General Services Administration Office of Chief Acquisition Officer Regulatory and Federal Assistance Division (VIR) |
|