System name:
NSA/CSS Drug Testing Program (October 1, 2008, 73 FR 57064)
System location:
National
Security Agency/Central Security Service,
Categories of
individuals covered by the system:
NSA/CSS applicants for employment and employees tested for the use of illegal drugs.
Categories of records
in the system:
The user's name, Social Security Number (SSN), an assigned identification (I.D.) code, organization, work phone number, and records relating to the selection, notification, and testing of covered individuals as well as urine specimens and drug test results and other related information.
Authority for
maintenance of the system:
5 U.S.C. 7302 note; 5 U.S.C. § 7361, Drug abuse; E.O. 12564, Drug-Free Workplace; DoD Directive 1010.9, DoD Civilian Employee Drug Abuse Testing Program; and E.O. 9397 (SSN).
Purpose(s):
The system is used to maintain NSA/CSS Drug Program Coordinator records on the selection, notification, and testing (i.e., urine specimens, drug test results, chain of custody records, etc.) of employees and applicants for employment for illegal drug use.
Records contained in this system are also used by the employee's Medical Review Official; the administrator of any Employee Assistance Program in which the employee is receiving counseling or treatment or is otherwise participating; and supervisory or management officials within the employee's Agency having authority to take adverse personnel action against such employee.
Routine uses of
records maintained in the system, including categories of users and the
purposes of such uses:
In addition to those disclosures generally permitted under 5 U.S.C. 552a(b) of the Privacy Act, these records or information contained therein may specifically be disclosed outside the DoD as a routine use pursuant to 5 U.S.C. 552a(b)(3) as follows:
In order to comply with provisions of 5 U.S.C. 7301, NSA/CSS' `Blanket Routine Uses' do not apply to this system of records.
To a court of competent jurisdiction where required by the United States Government to defend against any challenge against any adverse personnel action.
Policies and practices
for storing, retrieving, accessing, retaining, and disposing of records in the
system:
Storage:
Paper in file folders and electronic storage media.
Retrievability:
Records are retrieved by the user's name, Social Security Number (SSN), or assigned identification (I.D.) code.
Safeguards:
Buildings are secured by a series of guarded pedestrian gates and checkpoints. Access to facilities is limited to security-cleared personnel and escorted visitors only. Within the facilities themselves, access to paper and computer printouts are controlled by limited-access facilities and lockable containers. Access to electronic means is limited and controlled by computer password protection.
Retention and
disposal:
Records relating to the selection of specific employees/applicants for testing, the scheduling of tests and negative test results are retained for three years and then destroyed by shredding, burning, or erasure in the case of electronic media. Positive test records are permanently retained.
System manager(s) and
address:
NSA
Drug Program Coordinator, National Security Agency/Central Security Service,
Notification
procedure:
Individuals seeking to
determine whether information about themselves is
contained in this system should address written inquiries to the National
Security Agency/Central Security Service, Freedom of Information Act/Privacy
Act Office,
Written inquiries should contain the individual's full name, Social Security Number(SSN) and mailing address.
Record access
procedures:
Individuals seeking
access to information about themselves contained in
this system should address written inquiries to the National Security
Agency/Central Security Service, Freedom of Information Act/Privacy Act Office,
Written inquiries should contain the individual's full name, Social Security Number(SSN) and mailing address.
Contesting record
procedures:
The NSA/CSS rules for contesting contents and appealing initial determinations are published at 32 CFR part 322 or may be obtained by written request addressed to the National Security Agency/Central Security Service, Freedom of Information Act/Privacy Act Office, 9800 Savage Road, Ft. George G. Meade, MD 20755-6000.
Record source
categories:
Contents of the record are obtained from the individual about whom the record pertains, from laboratories that test urine specimens for the presence of illegal drugs, from supervisors and managers and other NSA/CSS employees, from confidential sources, and from other sources as appropriate and required.
Exemptions claimed for
the system:
Information specifically authorized to be classified under E.O. 12958, as implemented by DoD 5200.1-R, may be exempt pursuant to 5 U.S.C. 552a(k)(1).
An exemption rule for this record system has been promulgated according to the requirements of 5 U.S.C. 553(b)(1), (2), and (3), (c) and (e) and published in 32 CFR part 322. For additional information contact the system manager.