Unsolicited Proposals

Purpose

The DDPC does not encourage unsolicited proposals.
Received proposals will be considered equally in accordance with the policy.

Policy

An unsolicited proposal is a proposal that is not a direct response to a Request for Proposal (RFP) issued by DDPC. Unsolicited requests for funding are not encouraged. However, individuals or groups are free to submit relevant and innovative issues to the DDPC at anytime for consideration developing future RFP’s.

Procedure

In the event that DDPC does receive an unsolicited funding request, the following procedure will be applied:

1. All unsolicited proposals should be logged into a master list that includes the date received and the name of sender.
2. All such proposals should then be forwarded to the DDPC Executive Director.
3. The Executive Director will review the request and forward it the appropriate staff member of the Standing Committee, dealing with the addressed issue, or to the Executive Committee for action consistent with procedural note 5.
4. The Executive Director will send a letter to the applicant acknowledging receipt of the proposal.
5. The designated staff member will then bring the proposal to the attention of the Chair of the Standing Committee and one of the following determination will be made:
• The proposal does not relate to DDPC’s current priorities;
• The proposal relates to DDPC’s current priorities, but needs to be resubmitted when and if the Committee issues an RFP for the addressed topic stated in the proposal;
• The proposal relates to DDPC’s current priorities, and has merit, but the addressed issues stated in the proposal need to be further evaluated by the Committee; or,
• The proposal is recommended to the Executive Committee as a sole source grant, demonstrating exceptional and compelling circumstances and validity of any other organization to successfully engage in such an endeavor.
6. The Executive Director will send a letter to the applicant, after one of the above determinations has been made, informing her/him the outcome of the request.
7. The date of the letter and the determination will be logged into the DDPC system.