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USDOL/OALJ Reporter

Culligan v. American Heavy Lifting Shipping Co. , 2000-CAA-20, 2001-CAA-9 and 11 (ALJ June 27, 2002)


U.S. Department of LaborOffice of Administrative Law Judges
800 K Street, NW, Suite 400-N
Washington, DC 20001-8002
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Issue date: 27Jun2002

CASE NO.: 2000-CAA-0020
    2001-CAA-0009
    2001-CAA-0011

In the Matter of:

MORTON E. CULLIGAN,
    Complainant,

    v.

AMERICAN HEAVY LIFTING SHIPPING CO. (AHL), LINCOLN NYE,
BOB SCHILLING, and MIKE C. HERIG,
   Respondents in Case No. 2000-CAA-0020, and

AMERICAN HEAVY LIFTING SHIPPING CO. (AHL), INTERNATIONAL
ORGANIZATION OF MASTERS, MATES AND PILOTS (MM&P), INTERNATIONAL
LONGSHOREMEN'S ASSOCIATION (ILA), TIMOTHY A. BROWN, and JAMES T. HOPKINS,
   Respondents in Case Nos. 2001-CAA-0009 and 2001-CAA-0011.

ORDER GRANTING, IN PART, DENYING, IN PART,
COMPLAINANT'S MOTION TO EXCLUDE

   Currently pending before the undersigned is "Complainant's Motion to Exclude All Hearsay Evidence of OSHA Investigation and His Offer of Proof Regarding OSHA Desuetude" (hereafter "Complainant's Motion") filed with this tribunal on June 11, 2002. American Heavy Lifting Shipping Co. (hereafter "AHL") filed a response on June 18, 2002. No response was submitted by International Organization of Masters, Mates and Pilots (hereafter "MM & P"), the second respondent in this action. For reasons set forth below, the motion is GRANTED, IN PART, DENIED, IN PART.

FACTUAL HISTORY AND DISCUSSION

   A hearing was held from April 8, 2002 through April 12, 2002 on the above-captioned matter before the undersigned in Orlando, Florida.1 At the hearing, numerous issues arose concerning Complainant's discovery responses as well as to the availability of the individually-named respondents. (See generally Tr. at 10-53). Counsel for AHL initially requested that Mr. Morton E. Culligan's (herein "Complainant") action be dismissed or, in the alternative, for the undersigned to strike Complainant's exhibits, largely on the basis of


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undue prejudice, claiming that Complainant never exchanged several of his exhibits prior to the hearing and, thus, violated several orders issued by the undersigned regarding discovery issues. (See id. at 10-12). However, I determined that it would be best to deny AHL's motion and continue with the hearing as scheduled, as the record could be kept open for the limited purpose to allow AHL (and MM & P) to address any prejudice that might have occurred through post-hearing submissions. (See id. at 22-24; see also id. at 52-53 (". . . the employer can submit anything that they need to submit in response to the late naming of the exhibits- the late provision of the exhibits.")).

   Next, counsel for Complainant began by calling to the stand Mr. Lincoln Nye, Mr. Bob Schilling, Capt. Mike C. Herrig, and Capt. Timothy A. Brown. (Tr. at 43-44). However, counsel for both AHL and MM & P (collectively referred to as "Respondents") stated that none of these individuals were present at the time, although Capt. Brown and Capt. Herrig were in town and would be available after one o'clock in the afternoon. (Id.). Respondents also objected, stating that none of these parties were served, listed on Complainant's witness list, or subpoenaed. (Id. at 45-47). Further discussion revealed that, in addition to the individually named respondents, Complainant listed twelve other witnesses, all of whom were either current or past employees of Respondents, but not named parties, as individuals he may call. (Id. 48-49). However, no subpoenas were issued to compel the appearances of any of these individuals. (Id. at 48-49). Again, rather than dely the start of the hearing or postpone the hearing all together, I informed Complainant and Respondents that I would hold the record open for sixty days to allow Complainant to take the depositions of the individuals named on his witness list, and that during this period, Respondents would be allowed to submit evidence to combat any prejudice incurred due to either Complainant's late-naming of several exhibits or the post-hearing depositions . (Id. at 52-53).

   On the third day of trial, the purpose of the period in which the record would be held open for was revisited in the context of the jurisdictional and timeliness issues raised in this action, as I informed the parties that "I will allow you to submit whatever you want to complete the record [on the timeliness and jurisdictional issues]." (Id. at 703). Thus, my ruling implied that the record would be held open for the additional reason of offering more evidence on the timeliness and jurisdictional issues.

   As a result of these rulings, AHL has submitted the following documents via facsimile dated June 11, 2002, requesting that each be admitted as exhibits2 :

1. RE 40- Unsigned and undated activity log concerning Complainant's complaints;
2. RE 43- Facsimile from Complainant to Louisiana OSHA office, dated May 22, 2000;
3. RE 44- Unsigned letter from Francis Scarcliff to Art Johannes, dated June 20, 2000, regarding Complainant's complaint;
4. RE 45- Letter from OSHA to Counsel for AHL, dated September 1, 2000, dismissing Complainant's complaint;
5. RE 46- Final Investigative Report from OHSA, dated December 27, 2000;
6. RE 105- U.S. Coast Guard Marine Inspection Activity Report, dated April 27, 2000;
3
7. RE 106- U.S. Coast Guard Inspection Log of M/S Monseigneur;
8. RE 107- May 4, 2000 fax from James Borders to Arthur Johannes forwarding Complainant's online complaint;
9. RE 108-May 5, 2000 e-mail from Betty Wilson to Mr. Johannes forwarding Complainant's online complaint;
10. RE 109- May 22, 2000 OSHA "Report of Screening" recommending dismissal of complaint due to lack of jurisdiction;
11. RE 110- May 22, 2000 letter from OSHA to Complainant regarding dismissal of complaint;
12. RE 111- Unsigned May 21, 2000 facsimile from Complainant to OSHA;
13. RE 112- Unsigned May 18, 2000 OSHA screening report regarding Complainant's allegations;
14. RE 113- April 29, 2000 letter from Complainant to unknown recipient addressing complaints; and
15. RE 114- Letter from Ron Abadie of OSHA certifying all records produced by OSHA pursuant to AHL's Freedom of Information Act requests
4 .


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   In sum, all of the documents relate to OSHA's investigation of Complainant's complaint. In response, Complaint objected to the admission to every single item on the grounds that they are inadmissable hearsay as well as irrelevant to this action, and seeks a host of remedies for this "improper filing." In its response, AHL states that these documents are all relevant to the jurisdictional and timeliness issues raised in this action and further states that they admissible as public records, pursuant to 29 C.F.R. § 18.803(a)(8), and/or business records under 29 C.F.R. §§ 18.803(a)(6), both of which are exceptions to the hearsay rule.

Discussion and Analysis

   Complainant's motion to exclude is granted in part and denied in part, as several of the documents lack sufficient foundation and are rejected on those grounds, while others are either irrelevant or are already in the record as other exhibits.

   Two issues need to be addressed preliminarily. First, I note that AHL previously submitted other evidence marked RE 105, 106, 107, and 108 under cover letter dated April 27, 20002, and RE 109 and 110 under cover letter dated April 26, 2002, which will be admitted as complete copies of the excerpts admitted into evidence as CX 6, 9, 10, 11, 27 and 29, respectively. As such, the exhibits listed above marked RE 105 to RE 114 will be remarked as RE 105A through RE 114A. Second, no objection has been raised contesting the authenticity of any of the documents (which are apparently excerpts from the documents provided by OSHA under seal) and, as such, none of the documents will be rejected solely due to lack of authenticity, if the documents are deemed to be probative. See 29 C.F.R. § 24.6(e)(1).

   Finally, as a preface to the rulings made below, I note that formal rules of evidence are inapplicable to proceedings under the environmental statutes and the administrative law judge is vested with great authority to make evidentiary determinations. Id. See also 29 C.F.R. §§ 18.102, 18.104. Although not strictly applicable, I look to the evidentiary rules in 29 C.F.R. Part 18 for guidance. It is within this framework that Complainant's and AHL's motions will be addressed.


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   RE 40, 44, 109A, 111A and 112A5 are rejected, as AHL has not laid sufficient foundation regarding these documents. In particular, no foundation has been laid establishing who created RE 40 or when it was created. While the other four documents are all dated and carry OSHA letterhead, none are signed and, thus, they fail to carry the requisite indicia of trustworthiness necessary to meet the standard for admission in this tribunal, even in light of the liberal interpretation and implementation of this tribunal's evidentiary rules. Furthermore, putting aside the lack of foundation, these documents are cumulative as to information already made part of the record either through testimony at the hearing, deposition testimony, or through other documents already part of the record. Thus, their inclusion is unnecessary and RE 40, 44, 109A, 111A, and 112A are all rejected.

   RE 43 remains rejected. AHL offered this document at the hearing as an admission by Complainant that OSHA had no jurisdiction over his complaint. (Tr. at 1578-79). However, it was rejected, as Complainant's legal conclusion on this issue is irrelevant. (Id. at 1579, 1583). No compelling reason has been offered to this tribunal to now admit RE 43 and, as such, my ruling stands.

   RE 456 , 46, 108A and 110A are each admitted, as they are pleadings filed at the OSHA level and relevant to the timeliness and jurisdictional issues. I find that each of these documents generally falls within section 18.803(a)(8)(i), being that they are the product of OSHA's activities while investigating Complainant's complaint. See also Creekmore v. ABB Power Sys. Energy Servs., Inc., 1993-ERA-24 (Sec'y Feb. 14, 1996) (admitting Nuclear Regulatory Commission's investigative report as a public record). Initially, it appears that only RE 46 would be admitted under Rule 803(a)(8) of the Federal Rules of Evidence, which section 18.803(a)(8) is modeled after and is substantively identical to, as it is OSHA's formal "factual findings" it made after a full investigation of the complaint. Nevertheless, given that the evidentiary rules applicable to this action are intended to be broadly construed, and the documents otherwise possess indicia of trustworthiness and reliability, I find that all four documents in question were generated due to the OSHA investigation and are, thus, admissible under subsection (i) as reflective of "activities of [a federal] office or agency." 7 As such, RE 45, 46, 108A and 110A are admitted, albeit for the limited purpose of resolving the timeliness and jurisdictional issues raised in this case.


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   RE 105A and 106A are both rejected as irrelevant, as both provide information on the physical condition of THE MONSEIGNEUR. The validity of the health and safety complaints made has no bearing on a whistleblower action, as it is the filing of such a complaint that triggers protection under the statutes governing this claim. See, e.g., 33 U.S.C. § 1367(a); 42 U.S.C. §§ 6971(a), 7622(a)(1). These two documents appear to address issues concerning the validity of Complainant's complaints rather than the matters before this tribunal. As such, they are rejected as irrelevant.

   RE 107A and 113A are rejected, as the record already contains copies of these documents (See ALJ 16; RU 3).

   RE 114A is rejected. The disembodied authenticity certificate broadly states that OSHA provided certified copies of the entire discrimination case file pertaining to Complainant's complaints. However, the entire case file was not attached to this certificate and, thus, it is not clear what documents Mr. Gerald Foster, OSHA Regional Supervisor and Records Custodian, is attesting to. Thus, RE 114A is rejected.

   Finally, Complainant's motion for sanctions is summarily denied.

ORDER

   IT IS HEREBY ORDERED that:

1. RE 105, 106, 107, 108, 109, and 110, complete copies of CX 6, 9, 10, 11, 17 and 29, respectively, submitted under cover letters of April 17 and 26, 2002, are ADMITTED;

2. RE 45, 46, 108A, and 110A are ADMITTED as set forth above;

3. RE 40, 43, 44, 105A, 106A, 107A, 109A, 111A, 112A, 113A, and 114A are REJECTED, provided that RE 107A and 113A are already in the record as ALJ 16 and RU 3, respectively; and

4. Complainant's Motion for Sanctions is DENIED.

       PAMELA LAKES WOOD
       Administrative Law Judge

Washington, D.C.

[ENDNOTES]

1 References to the hearing transcript appear as "Tr." followed by the applicable page number(s).

2 "RE" means "Respondent AHL's Exhibit;" "OSHA" means "Occupational Safety and Health Administration;" and "RU" means "Respondent Union's Exhibit."

3 As noted infra, the items listed herein as RE 105 through RE 114 are being renumbered as RE 105A through RE 114A, respectively.

4 In its request, AHL submitted a photocopy of the original Records Authentication Certificate, explaining that the original was forwarded to this tribunal during the hearing. As such, the original is being substituted for the photocopy. SO ORDERED. However, the substitution does not ensure the document's admissibility.

5 Substantively, RE 112A is identical to RE 41. I note that the only difference is RE 41 indicates who the author of the letter is. However, neither copy is signed by the author.

6 I do note here that RE 45 was offered at the hearing and rejected if being used as proof of the findings contained therein, as the rules of procedure governing this complaint call for a de novo hearing before this tribunal if the OSHA Assistant Secretary's initial determination is appealed. (Tr. at 610-12); see 29 C.F.R. § 24.4(d)(2) (2001). Thus, the findings contained in RE 45 have no bearing on this action. However, I left open the possibility that it could be admissible if offered solely on the issues of jurisdiction and timeliness, and I now modify my ruling to so provide. (Tr. at 610-12; see also Tr. at 703 (allowing the parties to submit additional evidence to supplement the record on the timeliness and jurisdictional issues)).

7 I further find that each of these particular documents would be independently admissible under the "catch-all" hearsay provision of 29 C.F.R. § 803(a)(24).



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