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| Post Code: D703 |
| Announcement Number: LEPR0809 |
| Classification Number: C0438 |
| Open: 09/15/2008 |
| Close: 09/29/2008 |
| Location: Salem |
| Availability: Full Time |
PROCUREMENT AND CONTRACT SPECIALIST 3 |
(Senior Contracts Officer)
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$3,782 - $5,526 MONTHLY
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GENERAL INFORMATION
If you qualify for the job announcement pay close attention to the “How to Apply” instructions at the end of this announcement, application and materials must be received by the 5:00 pm on the close date of the announcement, applications received after 5:00 pm will not be accepted.
Oregon Parks and Recreation Department’s mission is to provide and protect outstanding natural, scenic, cultural, historic and recreational sites for the enjoyment and education of present and future generations.
More information about Oregon Parks and Recreation Department is available through:
www.oregonstateparks.org.
- There is one (1) permanent, full-time position with Oregon Parks and Recreation Department, this position is posted in Salem, Oregon.
- This position is represented by the Service Employee International Union (SEIU).
- This recruitment will be used to establish a list of qualified people to fill the current vacancy and may be used to fill multiple positions.
The State provides an excellent benefit and compensation package, which includes:
- Option to participate in the Oregon Savings Growth Plan, a deferred compensation program offering a wide variety of investment options.
- 9 paid holidays, vacation leave earned at the rate of 8 hours per month, with increases in 5 year increments, 8 hours of sick leave monthly, and 24 hours of personal business leave yearly.
- A generous contribution toward individual and family health and dental insurance. Employer paid $5,000 basic life insurance with additional coverage available including long- and short-term disability plans, accidental death and dismemberment plans and long-term care insurance.
Applicants are subject to both a Computerized Criminal History and Driver & Motor Vehicle Services check. Adverse background data may be grounds for immediate disqualification. Information obtained in this process will remain confidential.
PRIMARY POSITION DUTIES
This position is in the Contracting Unit of the Procurement Division of the Administration Directorate of the Parks and Recreation Department. The primary purpose of this position is to develop, review, and process documents including Personal & Professional Services, Goods, Agreements, and public improvement contracts from initial request to contract execution in accordance with state and federal requirements and in support of OPRD’s mission and customers.
Contracts Officer
- Personal Service Contracts, Architectural and Engineering Contracts, Sponsorship Agreements, Interagency Agreement, Intergovernmental Agreement, Interstate Agreement, International Agreements, Public Works and Public Improvement Contracts, Supplies and Services Contracts;
- Provides technical advise and language interpretation for applicable state and federal rules, laws, regulations and policies to execute the following tasks as part of the Contracts and Agreements Unit team utilizing Oregon Revised Statutes, State of Oregon Standard General Conditions for Public Improvement Contracts, Attorney General’s Model Public Contract Rules, Oregon Administrative Rules, and Bureau of Labor and Industries Prevailing Wage Rate laws and rules;
- Independently negotiated and administer legally binding contracts or agreements without procedures or precedents.
- Provides technical assistance to all levels of agency staff in developing, writing, and processing Request for Proposal (RFP) documents for Personal Service contracts; provides technical assistance to agency staff regarding Intergovernmental, Interstate, Interagency, and International agreements. Provides technical assistance to agency staff regarding Invitations to Bid (ITB) for Public Works and Public Improvement Contracts and RFP for Personal Services Contracts and Architectural and Engineering Contracts including associated Amendments and Change Orders to ensure that solicitation documents and resulting contracts contain appropriate terms and conditions in compliance with applicable state and federal rules, laws, regulations and policies to protect OPRD from liability.
- Analyzes, monitors, and evaluates contracts and agreements to ensure contracts and files are in compliance with applicable state and federal rules, laws, regulations and policies, and technically sufficient. Approves various types of contract and agreement invoices to ensure compliance with applicable terms and conditions;
- Prepares proposal evaluation packets for the evaluation team; interprets evaluation results and advises project manager or selection committee of selection decisions. Requests new Expense Account (EA) numbers;
- Facilitate pre-bid conferences and public bid openings;
- Provides clarification for contract issues from bidders or potential contractors;
- Responds to questions and complaints on bid or proposal protests;
- Contributes to the development and/or update of OPRD contracting procedures;
- Provides training for OPRD staff in contract procedures;
- Solicits authorization from Lead Worker or Supervisor for coordinating legal sufficiency reviews with Assistant Attorney General;
- Participates in other duties and conducts special projects as assigned by the Procurement Division Administrator;
- Participate in National Institute of Governmental Purchasing training, Oregon Public Purchasing Association training contracting/purchasing, and DAS sponsored training.
QUALIFICATIONS
- Six years of experience negotiating, developing, administering and evaluating public or private service contracts or agreements.
- For positions in procurement, three of the six years must have included deciding and writing specifications for the purchase of goods and services or developing and administering contracts.
- A Bachelor’s Degree in Business or Public Administration, or a related degree that included course work in general business management, contract or business law, accounting, finance or economics can substitute for three years of experience.
If you qualify, see “How to Apply” section of this announcement.
DESIRED COMPETENCIES
The ideal candidate will have a performance record demonstrating the following desired competencies:
- Knowledge of principles, practices, methods and techniques of public agency purchasing procedures;
- Ability to develop and implement sound, efficient, cost effective purchasing documents using state standards, procedures and processes;
- Ability to obtain Oregon Procurement Basic Certification from Department of Administrative Services within six months of hire;
- Explain regulations, administrative rules and specifications;
- Knowledge of Oregon State Procurement Information System.
WORKING CONDITIONS
General office environment with multiple, tight deadlines a daily occurrence. OPRD is a decentralized Department with a substantial amount of contract and computer activity occurring at Area Offices and Parks. While most business can be conducted via telephone and e-mail, occasional travel may be required. Regular and consistent attendance is an essential function for all positions within the Procurement Division.
HOW TO APPLY
If you qualify, submit a State of Oregon Employment Application form (PD100) and a cover letter of no more than three pages clearly describing how you believe you’ve developed and demonstrated the above desired competencies*. Please use specific examples.
Please note in your cover letter or directly on the front of your application where you first saw this position advertised (name of newspaper, website, publication, etc.).
Those candidates whose experience most closely matches the primary duties of this position will be invited to an interview.
SEND COMPLETED APPLICATION MATERIALS TO:
Oregon Parks and Recreation Department
Human Resources Division
725 Summer Street NE, Suite C
Salem, Oregon 97301-1266
You may E-MAIL your application materials to us at parks.jobs@state.or.us. In the subject line please include the position title and job announcement number. By electronically submitting your application, you agree to the conditions stated in the certification and signature section of the application, which is enforceable as if you had signed. You will receive automated confirmation of receipt only if you submit via e-mail.
You may submit an application by FAX to (503) 986-0795. Faxed applications will be accepted until 5:00 p.m. (Pacific Time) on the closing date listed on this announcement. We are unable to verify receipt of faxed applications.
H.I.R.E. System participants interested in being considered for this position must follow the TO APPLY instruction listed in this announcement. Copies of applications, supplements and job announcements can be obtained from www.oregonjobs.org.
AFTER your application materials have been reviewed, you will be sent a notice by mail advising: a) if your application was accepted or b) if your application was not accepted. If you don't agree with the results, you may request a review. Review requests must be submitted in writing and must be received within 10 days from the date of the notice. Additional information cannot be accepted. However, if your application was not accepted and if the recruitment is still open, you may submit a new application as long as it is received in our office by the close date. OPRD is not responsible for material that is illegible or missing as a result of transmitting by fax or which may be lost through the mail.
SUBMIT only the required materials. Reference letters or work examples should be kept for interviews. In addition, any application materials previously submitted for other positions will not be matched to this application by OPRD. It is the applicant’s responsibility to submit all required documents every time.
INTERVIEWS will be scheduled for those applicants whose background most closely matches the needs of the position. KEEP a copy of all application materials for job interviews. COPIES ARE NOT PROVIDED.
CURRENT JOB OPENINGS and information on the required application forms are available through http://www.oregonjobs.org/, or you can obtain a State of Oregon Employment Application form (PD100) from any local Oregon Employment Department office, most other state agency personnel offices.
APPLICATION MATERIALS MUST BE RECEIVED BY 5:00 P.M. ON THE CLOSE DATE. Due to the volume of applications received, OPRD cannot confirm receipt of applications. The pay on all announcements may change without notice.
If you have a disability and need assistance completing the application materials, call the OPRD Human Resources Division at (503) 986-0662.
OPRD is an equal opportunity, affirmative action employer committed to a diverse work place.
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