Colorado State Archives
Records Management Services
The Colorado State Archives, a section of the
Division of Information Technologies (DOIT), is authorized by
statute to prepare retention and disposition schedules for state
agencies, cities and counties, school districts and special
districts in Colorado. These schedules authorize legal
destruction of records that are no longer of value to the agency,
and they advise agency officials as to which records must be
retained permanently.
- State Agency Records
Management Manual
The State Archivist has prepared general
retention and disposition schedules that give state agencies the
legal authorization to retain and dispose of common kinds of records
created by state government. The schedules list the
permanently valuable records that should be retained and properly
protected. They also provide the timetables that will allow
agency officials to legally dispose of records of non-permanent
value. The
Records Management Manual
is available online to state agency and higher education
officials. For records
that are not included in the
manual, state agencies must develop retention schedules with the
archives to authorize legal retention and destruction of those
records. We encourage state agencies to contact the State
Archives for any specific questions about records retention.
-
Colorado Municipal Records Retention Schedule
The Colorado State Archives has also developed
the
Model Municipal Retention Schedule.
Municipalities can elect to adopt the retention schedule. Once
they have adopted the schedule and received State Archives approval,
they can legally destroy records of non-permanent value.
A
School District Records Management Manual
as well as a
Special Districts Records Retention Schedule
have now been developed.
Many records management questions can be
answered on our
Frequently Asked Questions
page.
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