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Federal Register Notices
[Federal Register: July 24, 2007 (Volume 72, Number 141)]
[Notices]
[Page 40271-40272]
From the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr24jy07-33]
DEPARTMENT OF AGRICULTURE
Foreign Agricultural Service
Privacy Act of 1974: New System of Records
AGENCY: Foreign Agricultural Service.
ACTION: Notice of a new system of records.
SUMMARY: The Foreign Agricultural
Service (FAS) proposes to add a system of
records notice to its inventory of records
systems subject to the Privacy Act of 1974 (5
U.S.C. 552a), as amended. This action is
necessary to meet the requirements of the
Privacy Act to publish in the Federal Register
notice of the existence and character of records
systems maintained by the agency (5 U.S.C.
552a(e)(4)).
DATES: This action will be effective
without further notice August 23, 2007 unless
comments are received that would result in a
contrary determination.
ADDRESSES: Send written comments to
Privacy Act Officer, U.S. Department of
Agriculture, FAS/OAO, Mail Stop 1031, 1400
Independence Avenue, SW., Washington, DC
20250-1031.
FOR FURTHER INFORMATION CONTACT: Paola
Felix, USDA/FAS/OAO/BD, Mail Stop 1028, 1400
Independence Avenue, SW., Washington, DC
20250-1028.
SUPPLEMENTARY INFORMATION: The International
Funds Control Reporting
System (IFCRS) is a major tool in providing FAS
with specialized
reports for management down to the
sub-organizational level, as well as
supporting reimbursable agreements with other
government entities, such
as the U.S. Agency for International Development
(USAID). IFCRS is also
a critical link between the Department of State
(DOS) and USDA's
Foundation Financial Information System (FFIS).
IFCRS provides the
ability to convert DOS data into a format
accepted by FFIS. In
addition, IFCRS provides the Agency the tools to
manage and report in
order to support reimbursable agreements of the
agency.
While official accounting functions are handled by the
National
Finance Center in New Orleans, FAS maintains
detailed data in order to efficiently manage
fiscal operations and
control funds. Users of the system include the
Financial Management
Division (FMD) employees, employees of FAS's
program staff, employees
of the FAS Budget Division, and provides support
to personnel in the
Farm Service Agency.USDA/FAS-6
SYSTEM NAME:
International Funds Control Reporting System (IFCRS).
SYSTEM LOCATION:
Electronic records are maintained by the Foreign Agricultural
Service, United States Department of
Agriculture, 1400 Independence
Avenue, SW., Washington, DC 20250.
CATEGORIES OF INDIVIDUALS COVERED BY THE SYSTEM:
Federal employees, private citizens and foreign visitors.
CATEGORIES OF RECORDS IN THE SYSTEM:
Federal employee's, private citizen's and foreign visitor's
data
included in the records are name, address,
Social Security Number/Tax
ID Number, invoice number.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental Regulations; E.O. 9397 (SSN).
PURPOSE:
The system is a major tool in providing FAS with accurate and
detailed data to efficiently manage fiscal
operations and control
funds. IFCRS also provides the Agency with the
tools to manage and
report reimbursable activity of the Agency.
STORAGE:
Records are stored in electronic format.
RETRIEVABILITY:
Records are retrieved by vendor codes which in some cases are
derived from either a social security number or
tax id number.
SAFEGUARDS:
Records are stored in office buildings protected by guards,
controlled screening, use of visitor registers,
electronic access, and/or locks. Access to records is limited to
individuals who are properly
screened and cleared on a need to know basis in
the performance of
their official duties. Passwords and digital
signatures are to control
access to the systems data, and procedures are
in place to deter and
detect browsing and unauthorized access.
Physical and electronic access
are limited to persons responsible for servicing
and authorized to use
the record system.
RETENTION AND DISPOSAL:
Records will be retained for 5 years.
SYSTEM MANAGER(S) AND ADDRESS:
Budget Director, USDA/FAS/OAO/BD, Mail Stop 1028, 1400
Independence
Avenue, SW., Washington, DC 20250-1028.
NOTIFICATION PROCEDURE:
Individuals seeking to determine whether this system of
records
contains information about themselves should
address written inquiries
to the Privacy Act Office, USDA/FAS/OAO, Mail
Stop 1031, 1400
Independence Avenue, SW., Washington, DC
20250-1031. Individuals should
furnish full name, social security number,
current address, and
telephone number.
RECORDS ACCESS PROCEDURE:
Individuals seeking access to or amend records pertaining to
themselves should contact the Budget Director,
USDA/FAS/OAO/BD, Mail
Stop 1028, 1400 Independence Avenue, SW.,
Washington, DC 20250-1028.
Individuals should furnish full name, social
security number, current
address, and telephone number.
RECORD SOURCE CATEGORIES:
These records contain information obtained primarily from the
individual, FAS components, and other Federal
agencies.
SYSTEM EXEMPTED FROM CERTAIN PROVISIONS OF THE
ACT: None.
Dated: July 6, 20007.
Michael W. Yost,
Administrator, Foreign Agricultural Service.
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