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Bylaws
Article VIII. FEDLINK Membership
Section 1. MEMBERSHIP. Members of FEDLINK shall be those federal organizations that meet any one of the criteria listed below, and that obligate funds to FLICC for at least one FEDLINK-sponsored service through an Interagency Agreement (IAG) or Contract Usage Agreement (CUA):
- Receive 80 percent or more of their direct funding from the U.S. government;
- Are eligible by statute; and
- Are determined eligible by the Library of Congress general counsel.
Section 2. CATEGORIES OF MEMBERSHIP. The FEDLINK membership is made up of voting and non-voting federal members.
- A voting member shall be a federal library or federal information center.
- A non-voting member shall be any other user of FEDLINK not eligible to be a voting member.
Section 3. RESPONSIBILITIES OF MEMBERSHIP. All members shall
- Be responsible for specifying in writing, responsible contact person(s) for various committees and functions;
- Receive one mailing and be responsible for determining further distribution;
- Be responsible for payment of fees;
- Be responsible for proper use of systems and services.
Section 4. INTERPRETATION. All cases of discrepancy, conflict, or interpretation related to membership status, rights, or responsibilities shall be referred to the FEDLINK Advisory Council (FAC) for decision.
Article IX. FEDLINK Membership Meetings & Voting
Section 1. MEETINGS. Meetings of the FEDLINK membership shall be held semi-annually in the spring and fall. The Chair of the FAC shall preside. The FLICC office shall issue a notice to the full FEDLINK membership at least thirty days in advance of the meeting. The spring meeting shall be the annual business meeting for the purpose of receiving reports, reviewing the budget, and such other business as may properly arise.
Section 2. QUORUM. A quorum shall consist of 30 voting members, i.e. designated representatives of voting member organizations.
Section 3. VOTING. Each voting member organization shall be entitled to one vote per IAG. A voting representative shall be designated by the organization. An alternate or proxy may be designated by the voting representative. Proxy designations shall be made in typed or written form, signed, or with a hard copy of an electronic mail transmission presented by the proxy designee at the time of the meeting. The voting representative and any designated proxy shall be federal employees.
Section 4. VOTE BY MAIL. A vote by mail may be ordered by the FAC. Ballots will indicate alternative return options. A minimum return of 50 ballots is necessary for a vote to be valid.
Article X. FEDLINK Advisory Council (FAC)
Section 1. COUNCIL. The FAC shall consist of nine members elected by the FEDLINK voting membership. These members shall serve staggered terms of three (3) years each, with three persons being elected each year. FAC members are eligible for reelection limited to two consecutive terms. Candidates for the FAC election must be federal employees and come from FEDLINK voting member institutions. Elections shall be conducted by mail and may provide alternative options for returning ballots.
Section 2. EX-OFFICIO MEMBERS. The FLICC Executive Director and the FEDLINK Network Coordinator shall serve as nonvoting members of the FAC.
Section 3. DUTIES AND RESPONSIBILITIES. The FAC shall
- Provide advice, oversight, and assistance to the FLICC Executive Director concerning FEDLINK operations and services, in accordance with established FLICC policies,
- Apprise the membership of issues related to FEDLINK services, policies, or objectives, or other issues which are of general interest to the membership,
- Provide oversight, direction and assistance to FEDLINK OCLC Users Council Delegates concerning voting, issues, and like matters,
- Submit to the FEB for approval the projected annual budget, and initiatives for new FEDLINK services, programs, objectives, and plans,
- Settle disputes and interpret matters relating to FEDLINK membership, voting, and like matters, and
- Establish and instruct committees of the FAC.
Section 4. MEETINGS. The FAC shall hold meetings at least bi-monthly. A quorum of five (5) voting members shall be necessary to vote and conduct business.
Section 5. REMOVAL. FAC members who miss a total of four FAC meetings in a 12 month period may be replaced for lack of participation by a majority vote of the Council.
Section 6. VACANCIES. Should vacancies occur through resignation or removal, the candidate with the next highest number of votes in the most recent FAC election will fill the vacancy.
Article XI. FAC Officers
Section 1. ELECTIONS. At the first meeting of each calendar year, the FAC shall elect from among its members a Chair, Vice-Chair, and a Secretary. These officers shall take office at the close of the meeting at which they are elected and shall serve terms of one year or until their successors are elected and take office. Officers shall be eligible for reelection, limited to two consecutive terms. Should the office of the Chair become vacant, the Vice-Chair shall assume the office for the remainder of the term. Other offices may be filled for the balance of the term by FAC election.
Section 2. DUTIES.
- Chair. The Chair of the FAC shall preside at all FAC meetings and shall be responsible for calling regular and special meetings of the FAC for transaction of business in accordance with the Bylaws. The Chair of FAC shall also serve as a member of FEB.
- Vice-Chair. The Vice-Chair of the FAC shall preside in the absence of the Chair.
- Secretary. The Secretary of the FAC shall record the minutes of the proceedings of all meetings, and provide a copy of the approved minutes to the FLICC Executive Director for further distribution, as needed.
Article XII. FEDLINK Delegation to Online Computer Library Center (OCLC) Users Council
Section 1. The FEDLINK Voting Members who use OCLC shall elect a delegation of representatives to the OCLC Users Council. The delegates shall be from among FEDLINK members who are users of OCLC and as many in number as shall be required and authorized by OCLC. Delegates shall, to the extent possible, be representative of the FEDLINK membership.
Section 2. FEDLINK Members who participate in OCLC shall be general members of OCLC and shall be represented in the governance of OCLC by the FEDLINK delegates to the OCLC Users Council.
Section 3. POWERS AND DUTIES. FEDLINK delegates shall have the following powers and duties:
- Attend meetings of the OCLC Users Council and present issues and recommendations, as directed by the FAC,
- Adhere to voting guidelines so directed by the FAC, and
- Report User Council issues and actions/recommendations to the FAC and, if so directed by the FAC, to the FEDLINK membership.
Section 4. ELECTIONS. The delegates shall be qualified and selected in accordance with the Code of Regulations of OCLC, Article V. Should a vacancy occur, elected alternates shall succeed as delegates.
Section 5. TERM. Delegates shall be elected for staggered three year terms. Each delegate shall hold office until his/her successor has been elected and commenced his/her term. Delegates may be reelected.
Last Updated: 08/07/2008