VMBIP Newsletter – August 1, 2008
Please scroll past the charts for VMBIP updates.
McKesson Performance Dashboard 
CDC Weekly Performance Metric Scorecard

A.
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week ending 7-11-08:  91.0 percent
Week ending 7-18-08:  96.5 percent
Week ending 7-25-08:  99.4 percent
Weighted Average Last 3 Weeks:  95.6 percent   
Explanation:  None

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week ending 7-11-08:  98.8 percent
Week ending 7-18-08:  100 percent
Week ending 7-25-08:  99.9 percent
Weighted Average Last 3 Weeks:  99.9 percent
Explanation:  none

C1
Metric: 99 percent Order Quality (McKesson Responsibility)
Week ending 7-11-08:  100 percent
Week ending 7-18-08:  100 percent
Week ending 7-25-08:  100 percent
Weighted Average Last 3 Weeks:  100 percent 
Explanation:  none

C2
Metric: 99 percent Order Quality (All Responsibility – all error types)
Week ending 7-11-08:  99.95 percent
Week ending 7-18-08:  98.62 percent
Week ending 7-25-08:  97.52 percent
Weighted Average Last 3 Weeks:  98.76 percent  
Explanation:  none

D
Metric: 99.75 percent – Cold Chain Quality
Week ending 7-11-08:  100 percent
Week ending 7-18-08:  100 percent
Week ending 7-25-08:  100 percent
Weighted Average Last 3 Weeks:  100 percent
Explanation:  none

E
Metric: Vaccine Receipt and Put Away and CDC Transmission
Week ending 7-11-08:  100 percent
Week ending 7-18-08:  100 percent
Week ending 7-25-08:  98 percent
Weighted Average Last 3 Weeks: 99 percent  
Explanation: 7/25: MCK – Three receipts were received into system but not transmitted to CDC within the metric due to systems error that has since been corrected.

F
Metric: State Funded PO Transmission
Week ending 7-11-08:  94 percent
Week ending 7-18-08:  91 percent
Week ending 7-25-08:  100 percent
Weighted Average Last 3 Weeks:  97 percent  
Explanation:  
7/11: CDC/Grantee - Two receipts were not received in time due to grantee/CDC hold on the product received.
7/18: CDC/Grantee - One receipt arrived without paperwork identifying the owner (grantee) of the product, research took multiple days to complete

A. Replace of provider orders shipped within 3 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder - an order is defined as all vaccines requested by a provider on a given day; a line (order line) is defined as the individual vaccines that make up the order		 
B. Replace of provider orders shipped within 5 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder	
C1. Replace of provider orders delivered with viable vaccine; excludes errors that aren't McKesson's responsibility – Return Reasons: Temp Monitor, non-compliant pack-out, mis-ship, undeliverable/customer not available, or carrier damageC2. Replace of provider orders delivered with viable vaccine; includes all errors for both CDC and McKesson: Return Reasons: see C1 for McKesson responsibility reasons and incorrect address/delivery info, site damaged, expired product, product recall, and other are CDC’s responsibility 
D.  Replace of provider orders delivered with cold chain maintained – Return Reason: Temp Monitor	
E.  Replace of CDC replenishment orders McKesson receives into inventory, receives into IT system, and transmits to CDC within 24 (flu) 48 (other) hrs of delivery by manufacturer	
F.  Replace of grantee replenishment orders McKesson faxes/e-mails receipt of to grantees within 48 hrs of delivery by manufacturer

Vaccines on Allocation HEPB-HIB, HIB (PedvaxHIB and ActHIB) and FLU; Manufacture Shortage (Merck Hep A)
Vaccines placed on backorder during the most recent week: Hep B –Adult (6500 doses) – large order was placed and product was not available order has since been canceled, Hep B  (110 doses) – inventory was ordered and received the day after order was added to backorder list  

McKesson Performance Dashboard – Shipping Metrics by Distribution Center
CDC Weekly Performance Metric Scorecard

Memphis (8578)
A
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week ending 7-11-08:  88.6 percent
Week ending 7-18-08: 96.4 percent
Week ending 7-25-08:   99.1 percent
Weighted Average Last 3 Weeks:  94.8 percent  
Explanation:  none

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week ending 7-11-08:  99.9 percent
Week ending 7-18-08:  100 percent
Week ending 7-25-08:  99.9 percent
Weighted Average Last 3 Weeks: 99.9 percent  
Explanation:  none

Sacramento (8576)
A
Metric: 80 percent – 3 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders)
Week ending 7-11-08:  93.8 percent
Week ending 7-18-08:  96.7 percent
Week ending 7-25-08:  100 percent
Weighted Average Last 3 Weeks: 98.0 percent  
Explanation:  none

B.
Metric: 100 percent – 5 Day Shipments (Orders without Backorder Lines or Allocated Vaccine Orders
Week ending 7-11-08:  99.7 percent
Week ending 7-18-08:  99.9 percent
Week ending 7-25-08:  100 percent
Weighted Average Last 3 Weeks: 99.8 percent 
Explanation:  none

A.  Percent of provider orders shipped within 3 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder  - an order is defined as all vaccines requested by a provider on a given day; a line (order line) is defined as the individual vaccines that make up the order
B.  Percent of provider orders shipped within 5 days of McKesson receiving order from CDC; removes all orders which include an allocated vaccine, and all lines of product on backorder	

VMBIP Updates

•	For CDC field staff only: A change in the file folders of the data warehouse was completed 7-29-2008. When accessing the data warehouse the only folder you will see is called "grantee reports" which includes the Nonviable Vaccine and the Grantee Virtual Inventory reports. 

•	If grantees place their bulk orders OUTSIDE of VACMAN (i.e., outside the federal contracts) for NDCs that exist on the federal contract, they should not grant approval to the manufacturer for shipment of product with less than a twelve month expiration date; only CDC can make a determination about accepting shorter dated product.

As a reminder, VMBIP related all-grantee messages are posted to the VMBIP website at: http//www.cdc.gov/vaccines/programs/vmbip/documents.htm and previous newsletters are posted at http//www.cdc.gov/vaccines/programs/vmbip/newsletters.htm 

If you have any questions or comments about the contents of this email, please contact
Brad Prescott bap3@cdc.gov or Julie Orta jio7@cdc.gov, with a cc to your project officer. 

This document can be found on the CDC website at:
http://www.cdc.gov/vaccines/programs/vmbip/downloads/newsletters/vmbip-nl-08-01-08.rtf