VMBIP: Vaccine Tracking System (VTrckS)
Vaccine Management Business Improvement Project (VMBIP)
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What is VTrckS?
A critical component of the Vaccine Management Business Improvement Project (VMBIP) is the development and introduction of a new vaccine management technology system, the Vaccine Tracking System (VTrckS). VTrckS is an enterprise system that will replace several legacy systems used at CDC, and by state and local grantees. VTrckS will serve three levels of users:
- CDC
- 64 immunization program grantees
- Over 44,000 vaccine provider locations
At the CDC level, VTrckS will provide capabilities to allow the CDC to manage over $3 billion of vaccines associated with the Vaccines for Children (VFC) and Section 317 grantee funded programs. As a single, integrated system, VTrckS will provide the CDC constant visibility to the vaccine inventories held at the distributor locations and at provider locations. It will also allow CDC personnel to understand how dollars associated with these programs are being spent nationally.
At the grantee level, VTrckS will provide capabilities for the grantees to manage the providers that participate in these programs. Some of this support includes:
- Setting up and managing providers
- Performing a needs assessment for each provider
- Creating and monitoring spend plans
- Submitting orders on behalf of providers, and
- Facilitating receipt of data from providers (e.g., temperature monitoring reports or doses administered data)
One of the primary goals of VTrckS is to allow grantees to independently and uniquely manage their providers.
At the provider level, VTrckS provides vaccine ordering and order status capabilities.
Grantee Advisory Committee
In July 2008, a VTrckS Grantee Advisory Committee (GAC) was established. The mission of the GAC is to ensure immunization program needs, as defined in the original requirements, are well represented during all phases of development until VTrckS goes live. Committee members will perform reviews and provide recommendations to CDC on end-state deliverables, such as detailed business process and/or visual related deliverables. In addition, members will:
- Represent users in identifying current or future procedures; keep the project abreast of the grantees’ IT initiatives and assist with future IIS surveys. The GAC will seek provider input and feedback and report VTrckS progress to grantees.
- Agree on a formal approach for systematically getting input from and representing other grantees that are not on the Committee.
- Make recommendations to establish, change, or delete project specifics or issues and develop recommendations to address issues, risks, and constraints when identified.
July 2008 - Committee Members
| Committee Member | E-mail Address |
| Maribeth Bartz | maribeth.bartz@dshs.state.tx.us |
| Don Blose | DonB@health.ok.gov |
| Shawn Box | shawn.box@maine.gov |
| Kathy Fredrickson | Fredrik@azdhs.gov |
| Jan Hicks-Thomson | jan.hicks-thomson@doh.wa.gov |
| Dan Hopfensperger | hopfedj@dhfs.state.wi.us |
| Houston Hurlock | hbhurlock@smtpgate.dphe.state.co.us |
| Mary Beth Kurilo | Mary.BETH.Kurilo@state.or.us |
| Elaine Lowery | elaine.lowery@uchsc.edu |
| Amy Metroka | ametroka@health.nyc.gov |
| Lisa Moffatt | lisa.r.moffatt@state.or.us |
| Joni Reynolds | Jlreynol@smtpgate.dphe.state.co.us |
| Gary Rinaldi | gmr06@health.state.ny.us |
| Sherry Riddick | sherry.riddick@kingcounty.gov |
| Charlotte Sims-Higgins | charlotte.sims-higgins@dhss.mo.gov |
| Angela Sorrells-Washington | Angela.Sorrells@doh.state.nj.us |
| Bob Swanson | swansonr@michigan.gov |
GAC Minutes
August 2008
- GAC Minutes-08-12-08
(file name:gac-min-08-12-08-508.doc) (2 pages)
July 2008
- GAC Minutes-07-29-08
(file name:gac-min-07-29-08-508.doc) (3 pages) - GAC Minutes-07-15-08
(file name:gac-min-07-15-08-508.doc) (3 pages)
- GAC Minutes-07-01-08
(file name:gac-min-07-01-08-508.doc) (3 pages)
Content last reviewed on July 14, 2008
Content Source: National Center for Immunization and Respiratory Diseases
