E-Pay (Corporate Credit Card) refers to electronic payments made by the City of Albuquerque to a
vendor’s Corporate Credit Card Account. Advantages of this?

• Expedite receipt to cash – funds are typically deposited within 48 hours of the transaction.
• Reduce collection costs associated with lost/misplaced checks.
• Waiting for the check to arrive in the mail

     FAQ’s 

Enroll in E-Pay

Complete the Vendor E-Pay Payment Form and mail the original to the Accounts Payable Office (address is on the form). Note that you may not fill out this form within the Adobe Reader; must be printed.

Information About Your E-Pay Transactions

• E-Pay Transactions Report
  Lists posted E-Pay Transactions
• Electronic Notification of Payments
  Whenever you enroll in E-Pay the email address you provided on the enrollment form is automatically setup to receive electronic notifications when the City processes an E-Pay payment for your company. (sample remittance advice for vendors)

Program Stipulations

The City of Albuquerque has implemented the processing of payments to vendors by E-Pay (Corporate Credit Card) payment instead of producing a check and sending through the US Mail. In order to effectively administer this program, the program stipulations listed below must be agreed to by the vendor.

• All vendors must agree to complete the Vendor E-Pay Payment Form and send it directly to the DFAS Accounts Payable Office, PO Box 1985, Albuquerque, NM 87103.
• The E-Pay payment will be processed to only one (1) Corporate Credit Card.
• Once established as an E-Pay payment type, all future payments to the vendor will be through E-Pay payment transfer.
• All steps involved in the receipt, review and approval of invoices will remain “exactly” as is in place currently. The ordering of goods/services, acknowledgement of receipt and approval to release payment will continue to be performed by the operating departments that initially placed the order.
• All questions regarding the contract/purchase order should be directed to the City Purchasing Office as the phone number on the contract/purchase order. All questions regarding the receipt or approval of invoices should continue to be directed to your operating department contact person.
• Vendors/businesses will receive email confirmation receipt for E-Pay payments.
• Vendors/businesses will utilize the E-Pay (Corporate Credit Card) Transactions Report to identify the exact invoice numbers and amounts that were paid via E-Pay
• If a vendor/business changes their Card Holder information or contact information they must notify the DFAS Accounts Payable Office immediately by submitting a new Vendor E-Pay Payment Form.