Rental Application Procedure, continued....

The submission of a Rental Application is not complete until your Booking Deposit has been received.

The Booking Deposit is refundable if you withdraw your application prior to signing the Rental Permit or if your Application is not approved.   
The Booking Deposit is not refundable if you cancel your event after the Rental Permit signing, but it is transferable if your event is rescheduled. The Booking Deposit fee is listed in the Financial section.

Please fill out the Rental Application as completely as possible, estimate if necessary or call us and ask for assistance, because... incomplete forms will be delayed in processing.

Specific DATES and START & END times for your use of the KiMo are needed. and will be required for the actual Rental Permit. You may estimate these times on the Application.

Itemized times should begin with the arrival of your first 'delivery' or 'set-up' person, and end with the departure of your last 'clean-up' person. This allows us to schedule; our staff, equipment, custodians, repairs, etc. - for and around your event.

For the sake of clarity, if you are requesting use of the KiMo for more than one day please detail your proposed schedule on a separate, attached sheet. 

Schedule more time than you think you need.  As the date for your event gets closer and preparations for it become more definite it is significantly easier to reduce the number of hours you need rather than increasing them. 
Time you use in the building that is not scheduled in advance is billed at overtime rates.

Please do not under-estimate the amount of set-up (or load-out) time needed for your Event. A minimum of 2 to 3 hours prior to letting the audience in is required for even the simplest events.   The setup of anything for your event does not begin until the start time you list in the schedule.  Performer warm-up or informal rehearsals must be completed 45 minutes prior to showtime. Please set your schedule to allow for these activities.
If you need any assistance figuring the amount of time needed for your event please contact us.  

If you are contracting with a professional/touring Performer for your event and they have a Technical Rider outlining their requirements for the event, it must be submitted with the Rental Application. It is the information needed for page 3.

Requests for 'stand-up' Receptions with food/beverage service should be noted separately on your Application, additional Rental and Cleaning fees apply. 
The 'stand-up Reception' maximum capacity of the lobby is 150.  
The KiMo Theatre cannot accommodate Receptions at which the guests will be seated.

If you intend to sell or display any merchandise or other items, this should be noted in your Rental Application. Please also list the starting time for the setup of your Lobby display so we may accomodate that need.  Floor space for sales and display tables or easels is very limited.

The sales or serving of food items is limited. Please inquire. Serving food items that must be heated or refrigerated requires a Permit from the City's Environmental Health Dept.

Serving, sales or possession of alcoholic beverages within the KiMo is expressly prohibited without a separate State Alcohol Dispensers Permit, and special Alcohol Liability Insurance. Alcohol Service/Dispensers Permits have a minimum 8 to 12 week processing time. Obtaining this Permit and the required Liability Insurance is solely your responsibility.

Please submit your Rental Application as soon as possible and preferably a minimum of 6 to 12 MONTHS before your proposed event. 

If your Rental Application is approved and your Booking Deposit is paid, this only holds the requested date(s) for you and will be followed by a meeting for the review and signing of a KiMo Theatre Rental Permit.

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