Space Coordination Office (SCO) Responsibilities

Program Goals: Departmental coordination and oversight of space assets and management programs to promote effective, professional management, equitable space standards across all bureaus, standardized bureau space selection processes, and collocation of bureaus where appropriate.

Priority Items

1. Create Handbook for the Management of Owned, Direct Leased and GSA-Provided Space

Complete a joint handbook to standardize bureau operations

Act as the sole intermediary between bureaus and GSA Central Office

Coordinate all bureau/office significant space management issues dealing with non-DOI organizations, including GSA

Create PAM Space Management Website as a bureau resource

Develop process for review of all major space proposals at the PAM level

Develop process for CPIC review of significant space proposals

Assist the DOI Budget Office with Exhibit 54 training for the bureaus and offices

2. Implement the DM Chapters using the implementation guidance already developed

Finalize the DM 425 Space Management

Complete timeline for implementation of guidance

Scorecard deliverables – performance metrics

Develop interface with the Asset Management Partnership / Space Coordination Council (SCC)/ Capital Planning and Investment Control group / 5-Year Deferred Maintenance and Capital Improvement Plan team

Improved professionalism of the SCC

3. Review 5-Year Space Management Plans annually

Create Boilerplate / Review submissions

Scorecard / AMP 3-Year Rolling Timeline deliverable

Review all Exhibit 54 submissions for consistency with the 5-Year Space Management Plan, asset disposition lists and the 5-Year Deferred Maintenance and Capital Improvement Plan

Use as a guide in collocation, consolidation and relocation recommendations

4. Ensure standardized leasing process among bureaus

Develop guidance for consistent leasing process throughout DOI

Explore Service First opportunities for collocation and relocation opportunities

5. Monitor bureau portfolios for opportunities of collocation, relocation and consolidation

Monitor Federal Real Property Profile (FRPP) for owned and direct leases and the Rent on the Web (ROW) GSA site for GSA-provided space to ensure consistency with internal documents and to identify collocation, relocations and consolidation opportunities