Memorandum
To: All DOI Employees
From: Debra E. Sonderman, Director /s/ E. Melodee Stith for
Office
of Acquisition and Property Management
Subject: Changes to the Integrated Charge Card Program
The purpose of this message is
to announce: (1) an extension to the
time allowed for cardholder and approving officials to review and sign
cardholder’s statement of account; and (2) the increase to the micro-purchase
threshold. These changes are effective
The time allowed by this
extension for the review of cardholder statements is being increased to 30
calendar days from the date of the cardholder statement of account. This timeframe was increased in order to
allow cardholders and approving officials adequate
time to complete their review. This
review is for all cardholder activity which includes the purchase, travel,
fleet and corporate business lines. To
demonstrate this review and approval, cardholders and approving officials must
sign and date each cardholder statement in the designated certification block
on the monthly statement. As you are
aware, approving officials are the cardholder’s supervisor and this duty may
not be redelegated. See DOI Integrated
Charge Card Guide, Sections 2.9.3 and 3.11.2.
A recent revision to the Federal
Acquisition Regulation (FAR) Section 2.101 increased the micro-purchase
threshold from $2,500 to $3,000.
Accordingly, the single purchase limit transaction threshold was
increased from $2,500 to $3,000 also. This increased threshold applies to the
purchase of all supplies but does not extend to the following:
· Acquisitions of construction services subject to the
Davis-Bacon Act threshold of $2,000;
· Acquisitions of services subject to the Service Contract
Act threshold of $2,500;
· Cardholders that currently have been delegated single
purchase limits less than $2,500.
The charge card is an essential
tool to achieve Interior’s program missions.
Approving officials are relied upon heavily to ensure proper use of the
card and maintain a program with utmost integrity.
If you have any questions
regarding these changes please contact your Agency/Organization Program
Coordinator (A/OPC) or Cynthia Martin, DOI Integrated Charge Card Program
Manager on 202 606-3144.