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Index of FMD Program Notices | |
| FMD08001 | 2008 General Pay Scale | January 22, 2008 |
| Use this pay scale to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $475.36 per day. | ||
| FMD07002 | OMB Circular A-133 Audits | March 1, 2007 |
| All program participants are required to provide copies of completed A-133 Audits. | ||
| FMD07001 | 2007 General Pay Scale | January 12, 2007 |
| Use this pay scale to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $463.76 per day. | ||
| FMD06003 | Use of Special Advance Payments | February 24, 2006 |
| Due to the significantly low level of forward funding in the Cooperator program, FAS cannot authorize any increases in operating advances. As a means of addressing this issue, FAS will no longer require Cooperators to include SAPRs in the operating advance calculation. All Cooperators are eligible to submit SAPRs and encouraged to do so, when appropriate [ref. 7 CFR 1484.57 (a), (b). | ||
| FMD06002 | Reimbursement of Travel Costs in the U.S. | January 31, 2006 |
| MAP and FMD program participants are authorized to seek reimbursement of travel and per diem expenses of ONE home office employee, state department of agriculture employee OR participant board member to accompany foreign trade missions and technical teams while traveling in the United States. | ||
| FMD06001 | 2006 General Pay Scale | January 20, 2006 |
| Use this pay scale to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $456 per day. | ||
| FMD05003 | Program Regulations and Policies Regarding Contracting and Conflict of Interest | May 16, 2005 |
| MAP participants and FMD cooperators that enter into third-party contracts are reminded of the following regulations and policies that govern such contracts. | ||
| FMD05002 | Collection and Retention of Cancelled Checks | May 12, 2005 |
| Financial institutions have adopted policies of not returning cancelled checks to account holders. Program participants need not seek to acquire and retain program related cancelled checks as proof of payment. See program notice for further details. | ||
| FMD05001 | 2005 General Pay Scale | |
| Use this pay scale to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $446.64 per day. | ||
| FAS Response to OMB Circular A-133 | October 25, 2004 | |
| FAS postpones the effect date of the notice issued July 14, 2004. | ||
| OMB Circular A-133 | July 14, 2004 | |
| Organizations who expend $500,000 or more of Federal funds in a year need to comply with OMB Circular A-133. | ||
| FMD04001 | 2004 General Schedule Pay Scale | March 8, 2004 |
| Use this pay scale to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $435.76 per day. | ||
| FMD03003 | Reimbursement of Telephone Calls and Internet Expenses | November 18, 2003 |
| FAS clarifies the eligibility of telephone call made and internet expenses incurred while on travel. | ||
| FMD03002 | Business Class Airfare | November 18, 2003 |
| FAS eliminates the provision that disallows reimbursement of business class airfare for travelers returning on Friday and Saturday. | ||
| FMD03001 | 2003 General Schedule Pay Scale | January 8, 2003 |
| Use this pay scale to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $424.24 per day. | ||
| FMD02004 | Electronic Ticketing for Airline Travel ("E-Tickets") | November 19, 2002 |
| Guidance concerning the reimbursement of electronic ticketing ("E-Tickets") for airline travel. | ||
| FMD02003 | Compensation and Allowances | September 26, 2002 |
| This notice is to clarify the provisions found in 7 CFR 1484.54(b)(11) and 7 CFR 1485.16(c)(1) concerning the reimbursement of compensation and allowances under the Foreign Market Development Cooperator (Cooperator) Program and the Market Access Program (MAP), respectively | ||
| FMD02002 | Contribution Report Website | March 5, 2002 |
| Announcement of the on-line end-of-year contribution report website. | ||
| FMD02001 | 2002 General Schedule Pay Scale | January 14, 2002 |
| Use this schedule to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $411.52 per day | ||
| FMD01004 | U.S. Pavilions at International Trade Shows | September 10, 2001 |
| CCC funds will only be used to reimburse eligible trade show expenses for FMD Cooperators and MAP participants or companies located within a U.S. pavilion. | ||
| FMD01003 | Reimbursable Internet Costs | July 17, 2001 |
| FAS may reimburse up to 100 percent of specified Internet costs. | ||
| FMD01002 | World Trade Atlas | April 20, 2001 |
| FAS authorizes reimbursement up to 50 percent of the cost to access the World Trade Atlas information. | ||
| FMD00010 | 2001 General Schedule Pay Scale | December 19, 2000 |
| This schedule should be used to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $397.20 per day. | ||
| FMD00009 | Duplicate Activity Codes | August 14, 2000 |
| Criteria for Duplicate Activity Codes. | ||
| FMD00008 | Activity Status Report | July 7, 2000 |
| The monthly Activity Status Report is now available online. | ||
| FMD00007 | Delays in Processing FMD Reimbursement Claims | May 11, 2000 |
| Installation of FAS' new accounting system will delay the processing of FMD reimbursements. | ||
| FMD00006 | Operating Advance Procedures | April 27, 2000 |
| Operating Advances must be deposited in insured, interest-bearing accounts, unless prohibited by law or custom of host country. | ||
| FMD00005 | Market Development Activities in Iran, Libya, Sudan and Cuba | April 6, 2000 |
| Policy and procedures for proposing market development activities in Iran, Libya, Sudan, and Cuba. | ||
| FMD00004 | Program Advance Procedures | March 20, 2000 |
| Requirements for requesting program advances | ||
| FMD00003 | Use of Discounted Airline Tickets | February 25, 2000 |
| CCC will reimburse the costs of discounted airline tickets | ||
| FMD00002 | Changes To Federal Travel Regulations | February 1, 2000 |
| Program notice lists changes in per diem rates for OCONUS and new mileage rates for POA. | ||
| FMD00001 | End-Of-Year Contribution Format | January 11, 2000 |
| This notice serves as a reminder of the new FMD Contribution format. | ||
| FMD99009 | 2000 General Schedule Pay Scale | December 23, 1999 |
| This schedule should be used to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $386.80 per day. | ||
| FMD99008 | Compensation for Non-U.S. Citizen Employees | November 3, 1999 |
| Procedures for requesting "supergrade" salaries. | ||
| FMD99007 | Contracting Standards and Procedures | October 13, 1999 |
| FAS guidance on contracting standards and procedures | ||
| FMD99006 | Business Class Travel | October 8, 1999 |
| Circumstances when business class travel will be reimburse above full fare economy class. | ||
| FMD99005 | Personal Phone Calls by Travelers | September 3, 1999 |
| Communicates FAS's policy concerning reimbursement for authorized telephone calls while in a travel status. | ||
| FMD99003 | Regional Activities | August 3, 1999 |
| New procedures for requesting reimbursement for regional activities | ||
| FMD99002 | List of Restricted Countries | February 8, 1999 |
| This list of countries that MAP & FMD funded activities should not be executed. | ||
| FMD99001 | Activity Status Report | January 28, 1999 |
| MOS is working with FAS computer programming staff to revise the Activity Status report. | ||
| FMD98015 | 1999 General Schedule Pay Scale | December 15, 1998 |
| This schedule should be used to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $372.56 per day. | ||
| FMD98014 | End-of-Year Contribution Report | November 16, 1998 |
| Simplified FMD contribution report format using cost categories for the 1999 program year. | ||
| FMD98013 | Use of Wireless Phones | November 4, 1998 |
| FAS will reimburse the cost of wireless phone airtime devoted to program activities. | ||
| FMD98012 | Electronic Payment of Reimbursement Claims | September 18, 1998 |
| The Debt Collection Act of 1996 requires all Federal payments to be made by electronic fund transfer (EFT). Included with the program notice are the procedures for applying EFT. | ||
| FMD98011 | Electronic Submittal of Expense Claims | September 15, 1998 |
| FAS encourages Trade Organizations to sign up for the electronic submittal of Expense Claims. A internet expense claim handbook is attached. | ||
| FMD98009 | Procedures for Travel by Non-FAS USDA Travelers | September 18, 1998 |
| Listed are the procedures non-FAS USDA travelers should follow to request reimbursement of travel expenses. | ||
| FMD98008 | Use of Discounted Airline Tickets | September 1, 1998 |
| FAS will only reimburse cooperators/participants for the amount shown on the passenger receipt. | ||
| FMD98007 | Insurance Coverage for Capital Goods | July 30, 1998 |
| All Participants are required to insure all capital goods. | ||
| FMD98006 | Submission of End-of-Year Contribution Reports | March 27, 1998 |
| All EOY reports must be submitted directly to MOS with a copy to the appropriate commodity division. | ||
| FMD98005 | End-of-Year Contribution Report | March 20, 1998 |
| Program participants with overdue EOY contribution reports must submit their reports to MOS by March 27, 1998, otherwise all payments for reimbursement claims will be suspended. | ||
| FMD98004 | OMB Circular A-133 | February 12, 1998 |
| FAS continues to operate under the legal opinion of the Office of the General Counsel that OMB Circular A-133 is not applicable to the MAP and FMD Programs. | ||
| FMD98003 | Refund Checks | February 12, 1998 |
| All refund checks must be accompanied by adequate documentation to ensure proper crediting to program activities and accounts. Make the check payable to the Foreign Agricultural Service. Attach a reimbursement claim which is assigned the next sequential number in the cooperator's program. | ||
| FMD98002 | 1998 General Schedule Pay Scale | January 22, 1998 |
| This schedule should be used to calculate allowable pay rates for employees, contractors and consultants. The maximum daily gross salary is $361.44 per day. | ||
| FMD98001 | Program Notice New Numbering System | January 21, 1998 |
| New numbering system identifies program, program year and sequence of notice. | ||
| FMD-187 | Listing of Restricted Countries | December 17, 1997 |
| Restricted countries include: Cuba, Iran, Iraq, Libya, N. Korea, & Sudan. | ||
| FMD97027 | E-mail Addresses | December 17, 1997 |
| Marketing Operations Staff is creating an e-mail and fax distribution list and needs current numbers from participants. | ||
| FMD-223 | End -of-Year Contribution Report - Paperwork Reduction | December 16, 1997 |
| FAS simplified the format no longer requiring the identification of all contributions at the activity, country, or constraint levels. Only a cost code summary is required. | ||
| FMD-221 | Calculating and Documenting Industry Contributions | November 26, 1997 |
| Clarification on the proper documentation and calculation of eligible contributions, especially good and services provided. | ||
| FMD-219 | Close of 1996 Reimbursement Period For FMD Expense Claims | September 4, 1997 |
| All expense claims for the 1996 program must be received in MOS by September 30, 1997. Make sure that all information on the claim is correct and that there is sufficient funds to reimburse the expenditures. | ||
| FMD-218 | FY 1998 Identification of Contingent Liabilities and Government Travel | September 2, 1997 |
| Provide the itemized list of the estimated costs of all FY 1998 contingent liabilities for each overseas office and the dates and costs of proposed travel involving non-FAS USDA employees. | ||
| FMD97025 | Changes in Travel Regulations | June 26, 1997 |
| The Federal Travel Regulations were amended, effective December 27, 1996, changing the way meals and incidental expenses (M&IE) are calculated, per diem for less than 12 hours, and increased the ceiling for actual subsistence to 300 % of max per diem in special circumstances. | ||
| FMD-216 | E-Mail of facsimile Submission of APAR's and MPAR's | June 27, 1997 |
| FAS will accept Activity Plan Amendment Requests (APAR) and Marketing Plan Amendment Requests (MPAR) via e-mail or facsimile to the appropriate Commodity Division and Attaché/Counselor(s) provided they adhere to the required format and contain the necessary information. | ||
| FMD97023 | China, Hong Kong, Zaire | June 19, 1997 |
| How participants and cooperators should report FMD and MAP activity information for Hong Kong, China and the Democratic Republic of Congo, formerly Zaire. | ||
| FMD97022 | Trip Report Format | June 18, 1997 |
| A simplified and uniform format for MAP and FMD trip reports. | ||
| FMD97021 | Civil Rights Self Certification Evaluation Checklist | May 22, 1997 |
| Each cooperator and participant is also required to complete a civil rights self-certification evaluation checklist which serves as a guide to ensure that you and your staff are aware of the program's nondiscrimination requirements. | ||
| FMD-212 | Guidelines for Sales and Trade Relations Expenses | May 6, 1997 |
| The American Embassy representational spending guidelines as a basis for auditing STRE claims. These written guidelines should be available from the Administrative Counselor in the American Embassy. | ||
| FMD-211 | Updated Instructions for Annual Submission of P.L. 480 and Export Credit | April 24, 1997 |
| Requesting FY 1998 recommendations for GSM-102, GSM-103 and the Supplier Credit Guarantee Program (SCGP); and FY 1998 and FY 1999 P.L. 480 programming recommendations. | ||
| FMD-210 | Reimbursable Internet Costs | March 27, 1997 |
| FAS will authorize reimbursement of up to 50 percent of the costs of developing, updating, and servicing non-branded websites under certain conditions. | ||
| FMD-209 | Cooperator and Participant Overseas Travel | February 27, 1997 |
| Failure to provide advance notification of travel to the Attaché/Counselor in the destination country may result in disallowance of expenses related to the travel. Future reports of failure to notify FAS posts of planned travel will be reported to the Compliance Review Staff to ensure disallowance of related travel claims. | ||
| FMD-208 | 1997 General Schedule Pay Scale | January 23, 1997 |
| This schedule should be used to calculate allowable rates for employees, contractors and consultants. The current maximum daily rate is $354.00. | ||
| FMD-206 | End of Year Reports | January 14, 1997 |
| Regulations require each program participant to submit End-Of-Year (EOY) contribution reports no later than January 31 following the end of the marketing plan year. FAS will suspend payment of expenses for any program participant for which EOY contribution reports have not been received in the Marketing Operations Staff by the required date. | ||
| FMD-205 | Assignment of Program Specialists | November 15, 1996 |
| Each program specialist in MOS is now assigned to specific participants to handle all fiscal details relating to agreements, approval letters, amendments, reimbursements, advances, refunds, signature cards, etc. Attached is a listing of participants by program specialist. Any questions about fiscal matters should be directed accordingly. | ||
| FMD-204 | Signature Card | November 15, 1996 |
| MOS has redesigned the signature card and only one card is now required. | ||
| FMD-203 | OMB Circular A-133 | October 21, 1996 |
| FAS is operating under the legal opinion that OMB Circular A-133, pertaining to audits of institutions of To provide the best possible representation of the FMD and MAP programs, cooperators and participants should use the following guidelines when preparing success stories; attention-getting title, eye-catching graph, a lead paragraph focusing on the impact of the program on the US economy, and identifying the key strategy(s) that brought about the success. higher education and other nonprofit institutions, would be applicable to the FMD program. | ||
| FMD-202 | Change of Address for the Marketing Operations Staff | August 6, 1996 |
| Implementation of a standardized address for the Department requires that all mail for MOS be addressed as follows: U.S. Department of Agriculture, Marketing Operations Staff, STOP 1042, 1400 Independence Ave, SW, Washington, DC 20250-1042. | ||
| FMD-201 | Submission of Program Success Stories | Jul 18, 1996 |
| To provide the best possible representation of the FMD and MAP programs, cooperators and participants should use the following guidelines when preparing success stories; attention-getting title, eye-catching graph, a lead paragraph focusing on the impact of the program on the US economy, and identifying the key strategy(s) that brought about the success. | ||
| FMD-198 | Procedures for Travel by Non-FAS USDA Travelers | June 20, 1996 |
| Submit for prior approval the necessary information regarding participation of USDA personnel in approved activities. | ||
| FMD-178 | Nonexpendable Project Property | May 1, 1996 |
| Cooperators must provide the following information in the marketing plan when using project funds to purchase, lease and repair Nonexpendable property; (1) if cost of item equals or exceeds $1000, a brief description and cost under the Administrative Cost Summary, and the cost of the item included in cost code 70, (2) if cost of item is less than $1000, simply include cost in cost code 70. | ||
| FMD97007 | Streamlining Administration of the FMD and MAP | February 26, 1996 |
| Highlights of some of the administrative changes implemented to reduce paperwork and eliminate restrictive policies: all plan approval letters are now signed by the Division Director; Division Directors have the authority to make decisions concerning shifts in country budget ceilings changes; all MPAR's and APAR's are signed by the Division Director; no longer a 10-day waiting period for comments or approval of amendments. | ||
| FMD97001 | Electronic Fund Transfer System | May 30, 1995 |
| Participants are strongly encouraged to use the USDA Electronic Funds Transfer (EFT) system which automatically credits FAS and CCC payments directly to your financial institution in lieu of mailing a check. Contact the National Finance Center (NFC) Miscellaneous Payment Section toll free on 1-800-421-0323. NFC will send the cooperator an enrollment package containing Form NFC-1107, Enrollment Form Vender Express Program, and specific completion instructions. | ||
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