Commerce Administrative Management System (CAMS) Program Management Plan (PMP)

The Commerce Administrative Management System (CAMS) Program Management Plan (PMP) is a living document serving as a primary resource for communication, systems planning, and decision-making across the National Institute of Standards and Technology (NIST) Business Systems landscape. The PMP was developed and is maintained by the NIST Deputy Chief Financial Officer (DCFO) office, with participation from many other individuals throughout NIST. The information presented in the PMP is intended to provide background and understanding related to the CAMS implementation to senior managers, technical experts, finance personnel and end users.

The PMP is intended for two specific audiences: NIST Executive Management personnel and the NIST/CAMS user community. The first audience consists of NIST’s Operating Unit (OU) Directors and Deputy Directors. The PMP’s Executive Summary will be an effective communication vehicle for DCFO management answering, at a high-level, why CAMS is needed, how the current financial management system looks today (“As-is”) versus how the system will look after implementing CAMS (“To-be”), and the strategy to conduct the implementation. Personnel directly affected by CAMS comprise the second audience (e.g., DCFO personnel, Senior Management Advisors (SMAs) and Administrative Officers (AOs)). The high-level details of the PMP will provide enough information to allow a more thorough understanding of the CAMS functionality and Implementation strategy.

Table of Contents

Acronyms/Abbreviations

Executive Summary

1   Introduction/History
1.1   CAMS Vision
1.2   Scope of Project
1.3   NIST-Customer Bureau Implementation

2   Systems Overview

3  NIST “As-is” Financial Management Systems Overview
3.1   Cost System (Cost)
3.2   General Ledger (GL)
3.3   Accounts Payable (AP)
3.4   Accounts Receivable (AR)
3.5   Other Agencies (OA)
3.6   Corporate Information System (CIS)
3.7   Financial Information System (FIS)
3.8   NIST Financial Management System Summary

4   CAMS Overview
4.1   CAMS - CFS Module Overview
4.1.1   Accounting Classification Code Structure (ACCS)
4.1.2   General Ledger (GL)
4.1.3   Funds Management (FM)
4.1.4   Accounts Payable (AP)
4.1.5   Accounts Receivable (AR)
4.1.6   Cost Management (CM)
4.1.7   Financial Management
4.1.8   Workflow Management (WF)
4.2   CAMS - Non-CFS Modules/Systems Overview
4.2.1   Acquisition System (Procurement)
4.2.2   NFC Labor Module
4.3   Specific Interface Backgrounds and Overviews
4.3.1   Travel Manager Interface
4.3.2   Grants Management Information System (GMIS)
4.3.3   Calibrations Interface
4.3.4   Standard Reference Materials (SRM) Interface
4.3.5   Lockbox Interface
4.3.6   Plant Interface
4.3.7   Shops Interface
4.3.8   Computer Services Interface
4.3.9   Federal Workforce Transportation System (FWTS) Interface
4.3.10   Storeroom Inventory System (SIS) Interface
4.3.11   Oracle Assets Interface
4.3.12   Verizon/Washington Interagency Telecommunications System
4.3.13   Estimated Accruals Interface
4.3.14   Boulder Other Objects Interface
4.3.15   Boulder Plant Interface
4.3.16   Corporate Information System (CIS)
4.3.17   Financial Information System (FIS)
4.3.18   Quick Procurement System (QPS) Interface
4.3.19   Travel Order Entry System
4.3.20   Government Travel Account (GTA) Interface
4.3.21   Guest Researcher/NIST Associates Information System (NAIS)
4.3.22   Data Warehouse
4.3.23   e-Approval System
4.4   System Architecture and Infrastructure

5   CAMS Implementation Roadmap
5.1   Implementation Approach
5.1.1   Strategy
5.1.2   Assumptions
5.1.3   Benefits Analysis
5.1.4   Risk Management
5.1.5   Project Plan
5.2   Implementation Methodology
5.2.1   Program Management
5.2.2   Performance Measurement/Metrics
5.2.3   Implementation Lifecycle Methodology
5.3   Implementation Outreach
5.3.1   Communications Plan Summary
5.3.2   NIST CAMS Training
5.4   Production Support
5.4.1   CAMS Customer Interaction Center (CIC)
5.4.2   CAMS Lab
5.4.3   Post-Implementation Operations and Maintenance
5.5   Implementation Resources
5.5.1   Personnel
5.5.2   Implementation Costs
5.5.3   NIST DCFO Facilities

6   The CAMS Organization
6.1   DOC CAMS Organization
6.2   NIST CAMS Organization
6.3   NIST DCFO Office
6.3.1   Proposed DA/CFO Organization Structure
6.4   NIST CAMS Program Relationships
6.4.1   NIST Director
6.4.2   NIST Senior Management Board and Councils
6.4.3   Change Control Board
6.4.4   Information Technology Services Planning Team (ITSPT)

7   Legislative and Regulatory Requirements
7.1   Federal Managers' Financial Integrity Act of 1982 (FMFIA)
7.2   The Chief Financial Officers Act of 1990 (CFO Act)
7.3   Government Performance and Results Act of 1993 (GPRA)
7.4   The Government Management Reform Act of 1994 (GMRA)
7.5   Federal Financial Management Improvement Act of 1996 (FFMIA)
7.6   Office of Management and Budget (OMB) Circular A-127 “Financial Management Systems”
7.7   Joint Financial Management Improvement Program (JFMIP)
7.8   Government Information Security Reform Act (GISRA)
7.9   M-03-01 -- OMB Memorandum on Business Rules for Intragovernmental Transactions

8   Glossary of Terms

9   Appendices
9.1   APPENDIX A – CAMS PMP Document Control
9.2   APPENDIX B – CAMS PMP Maintenance Procedures
9.3 APPENDIX C – Removed in Version 6 (March 28, 2003)
9.4 APPENDIX D – Removed in Version 6 (March 28, 2003)
9.5   APPENDIX E – Removed
9.6   APPENDIX F – DA/CFO Balanced Scorecard Measurement Criteria
9.7   APPENDIX G – CAMS Configuration Management Plan (Removed - Questions contact CAMS Comments )
9.8   APPENDIX H – Phase I/II CAMS Implementation Lessons Learned
9.9   APPENDIX I – Lessons Learned Action Items
9.10   APPENDIX J – CAMS Phase III Project Plan
9.11   APPENDIX K – CAMS CIC Operating Procedures