Office Overview
The Secretary of State is an elected member
of the Executive Branch of Colorado's state government.
Elected every four years, the Secretary of State serves
as the chief executive of an office that oversees and administers
many laws including Colorado's business and commercial statutes
pertaining to profit and nonprofit corporations, limited
liability companies, partnerships, trade names, secured
transactions under the Uniform Commercial Code and miscellaneous
liens, Colorado Election Code, Voter Registration Law, Campaign
Finance Laws, Lobbyist Regulation, Colorado Charitable Solicitations
Act, Bingo and Raffles Laws, and Notaries Public Laws.
These varied duties are divided primarily
among the Business, Elections, and Licensing Divisions.
The Department of State is funded primarily
by user fees, which are among the lowest in the nation.
The basic mission of the Department of State
is to collect, secure, and make accessible a wide variety
of public records, ensure the integrity of elections, and
enhance commerce.
The Secretary of State is also a member of,
and chairs, the three-member Title Setting Board, which
sets the ballot titles for statewide initiatives.
Department of State Responsibilities:
Business Division: Files
documents relating to various business organizations and
business names; files trade names for certain business entities;
registers trade marks; files financing statements, notices
of security interests in agricultural products; federal
tax liens; and other miscellaneous statutory liens; performs
searches of those records; provides copies of filed documents;
issues related certificates; and provides pertinent educational
services.
Licensing Division: Issues
Bingo/Raffles licenses and inspects facilities and operations
of these games to ensure compliance with Bingo/Raffle laws,
commissions notaries public and administers the Notary law,
collects and disseminates information filed by charitable
organizations that solicit contributions in Colorado and
their professional fundraisers, manages the Colorado Administrative
Rules Code, and provides rulemaking and guidance for state
agencies under the Uniform Electronic Transactions Act (UETA)
Program.
Elections Division: Supervises
elections, maintains statewide voter registration file,
verifies initiative petition signatures, and administers
the Campaign Finance Laws; serves as the filing office for
unincorporated municipalities and for conflict of interest
disclosure statements; and registers lobbyists.
Administration Division:
Provides management and central support services for the
Department of State such as budgeting, accounting, and human
resources; monitors the use of the State Seal; certifies
the interest rate on appealed money judgments; files Acts
passed by the Legislature; and conveys information within
our office to the public; plans and monitors legislation
that affects the Department of State; and responds to inquires
from the press and public.
Information Technology Division:
Supports the information systems needs of the entire Secretary
of State's office. Maintains the Departmental infrastructure
consisting of multiple servers, personal computers, networking
equipment, firewall, telephony, peripherals, and other information
technology equipment to support the data and imaging needs
of the Department. Also supports the web presence of the
Secretary of State.
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