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Communications and Outreach Work Group Meeting Minutes
March 13, 2003
Attendees:
David Johnson, ORRHES member
James Lewis, Chair COWG and ORRHES member
Don Box, ORRHES member
Lorine Spencer, ATSDR (via phone)
Marilyn Palmer, ATSDR field office
Donna Mosby, ORRHES member
Introductions:
Approve Minutes from February 25, 2003 joint meeting of
COWG and NAWG, with the exception of correcting the spelling
fo David Johnson's last name.
Agenda Review: Distribution Strategy and Calendar of Events
on Web Site
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ORRHES Members |
Liaisons and EPA,DOE,
TDECH, other ATSDR partners |
Work Group Members
(non-ORRHES) |
Press |
Community Groups (if
requested)
ex: LOC, CHEA, SSAB, NAACP, SOCUM, etc. |
AGENDAS
Work Group
ORRHES |
X
X |
X
X |
X
X |
X
(special interest)
X |
X
X |
MEETING MINUTES
Work Group
ORRHES |
X
X |
X |
X |
X |
X |
FACT SHEETS, NEWSLETTERS
(Special Distribution) |
X |
X |
X |
X |
X |
PRE-MEETING MAILING |
X |
X |
X |
X |
X |
DRAFT PHAs |
X |
X |
X (select few to be
determined by ATSDR) |
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SPECIAL MEETING NOTICES
(Ex. poster session, public availability session,
etc.) |
X |
X |
X |
X |
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All agendas, meeting minutes, and special meeting notices,
will be sent via E-mail, posted to the ORRHES web-site,
and sent regular mail.
Fact sheets will be distributed to everyone and posted
on the ORRHES website, as well as being posted in public
places, such as Libraries, Schools, Community Centers,
etc. Lorine will develop a list of resources.
Pre-draft PHA=s will not be released for review in the
ORR field office until it is out for public comment. ATSDR
will determine if non-ORRHES members (ex. Public Work Group
members) receive a copy before it is released for public
comment. James will recommend as an agenda item for discussion
at the PHAWG mtg on 3/17/03.
Note for Lafreta: clarify how long it will take to get
items posted on web-site; how often can updates be made;
can these updates be done without having to go thru ERG
or the ATSDR web-content committee. When can the calendar
be posted on the ORRHES web-site and how often will it
be updated.
Calendar of Events
Calendar of events posted on ORRHES web-site to reflect
key dates of meetings, work group meetings to include dates,
time and topic for discussion, accomplishments, and project
plan. The calendar should look like a day planner and be
a rolling calendar for at least 90 days with key items
red flagged. Calendar should reflect key PHAWG meeting
dates and when COC are to be discussed, fact sheets released
and/or pre-draft PHA=s released and due dates.
Next meeting date is March 27, 2003, at 6:30 p.m.
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