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Communications and Outreach Work Group Meeting Minutes
January 28, 2003
Attendees:
ATSDR Oak Ridge Field Office:
James Lewis, Chair
Peggy Adkins
David Johnston
Kowetha Davidson
Donna Mosby
Bill Murray, Staff
Phone:
Lorine Spencer
Lafreta Dalton
James began the meeting at 6p.. reviewed the agenda. Item
#3 was moved up due to Lafreta having to leave the call
early. The summary of the last meeting will be sent to
members via email. A hard copy of the recommendations from
the last meeting was provided to the members. (Bill
if you could attach those to the summary of the meeting..
I will send it to you today so you can distribute)
#3 Website:
* Lafreta reported that ERG is currently updating the website.
You will now see a link to the Oak Ridge website on the
home page of ATSDR's website.
* Placeholders have been placed under each work group to put agendas and minutes.
Agendas can be put up on the website within 3-5 working days. The more lead
time you give the techs the greater probability it will be put up in a timely
matter.
* A discussion ensued about the time line for getting minutes placed on the
website. Currently minutes of the ORRHES meetings are put on the web after
approval by ORRHES. The pros and cons of putting draft minutes on the web was
also discussed.
* A cross reference index of key issues was also discussed. The key issues
must be first identified.
1) Lafreta and Lorine will work on getting a list together.
2) and Lafreta will f/u with the computer techs. Some issues mentioned were
the COC, clinic, Dr. Hershman...
#2 Recommendations:
*Much discussion ensued re: the need for another recommendation
to address the distribution of information to the community
i.e. fact sheets, announcements, etc. Peggy and others
made several suggestions of places to reach those individuals
who are sick or feel disenfranchised i.e. pharmacies,
medical clinics and offices, hospital admissions, funeral
homes, workers compensation offices, nursing homes, AARP,
senior citizens centers, public access TV, churches,
etc. The groups felt that if ATSDR would provide the
materials and mail to certain identified locations, members
of COWG would also distribute. The consensus was that
the most effective outreach was with a person who is
known, has credibility and trust in the community.
1) Peggy Adkins and Donna Mosby will work on a
recommendation to address this issue.
2) David Johnston will ask Ms. Cynthia Finch to call Lorine re: the best way
to distribute to the libraries in the area.
3) Mr. Johnston will also get with 9 Counties One Vision to see how they disseminate
their informationÖdo they have a mailing list, etc.
#1 Briefing book:
The overall consensus was that the briefing book was a
very good idea. Several suggestions were made to 1) organizations
structure chart: include and arrow from the community
opportunities to participate box to each of the work
groups or add the box under each work group box; 2) place
the opportunities for community participation fact sheet
behind the organizational chart in the front and make
it more general to show community opportunity to participate
in all work groups; 3) place the vision and mission sheet
next; 4) history and activities; 5) timeline; 6) ORRHES
fact sheet; 7) ORRHES Public health activities; 8) community
concerns database and on the back add an example of how
the community concerns will be addressed; 9) community
concerns comment sheet; 10) remove the AOCE map; and
11) environmental and occupational medical resources
sheet.
1) Lorine and Bill will make the changes recommended and get back to
the work group with the corrections and additions.
Next meeting date: Feb. 11.. 6p
Agenda items (at this time):
Review new recommendation
Review changes made to the briefing book
Review fact sheet on the Y-12 uranium releases PHA
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