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Step Five: Determine a Method for Selecting Subrecipients
After determining an overall strategy and selecting a fiscal agent,
the PSN Task Force selection committee should decide how to allocate
funding to each portion of the strategy. The task force may decide
to simply choose who will receive funding, decide to host competitive
selection processes, or use a combination of the two. The fiscal
agent may be helpful in making these decisions and in guiding a
selection process. Remember that an official representing an agency
that stands to receive funds cannot be part of the process. Only
nonprofit organizations and units of state and local government
are eligible to apply.
Competitive Selection Process
If the task force chooses to competitively select any portion of the strategy, you can find a guide to developing a subaward solicitation in the Tool Box. Be sure to include all of the components in the proposal guide.
After the selection committee develops a solicitation, the U.S.
Attorney should determine the universe of potential subrecipients
and inform them of the funding opportunity. This can be done either
by mailing the solicitation to a limited number of organizations
or by more widely posting the opportunity through the State Register,
on the Internet, through a wider mailing, or using another appropriate
method.
Noncompetitive Selection Process
If the task force chooses to simply select some or all of the subawardees without
a competitive selection process, then the task force must forward
the names of these organizations to the U.S. Attorney for certification,
before finalizing the decisions. (See Step Six.)
If the chosen fiscal agent does not have grantmaking authority
and must use contracts to provide funds to subrecipients, they should
familiarize themselves with rules on sole source selections, which
limit the ability to provide contracts in excess of $100,000 to
an entity without a competitive process. In these cases, such contracts
can only be entered into if it can be shown that the selected organization
is the only entity that can provide the exact services required.
All such arrangements must be approved in advance by BJA.
Tool Box
Proposal Guide Template
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