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| FAQ - INDIVIDUALS |
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1. How do I change my address with OBOP?
The Board requires all changes to be submitted in writing. You may fax your changes to: 971-673-0002, email us at pharmacy.board@state.or.us, or sumbit your information online.
2. How do I obtain a duplicate copy of my license?
The Board requires all requests to be submitted in writing. You may fax your request to: 971-673-0002, or email us at pharmacy.board@state.or.us . Please take this opportunity to verify that we have all of your correct information on file. Please include a current address, phone number and email address.
3. I have changed jobs, how do I let the Board know?
Oregon Administrative Rule requires that all licensees advises the Board of all employment changes, name changes and address changes in writing within 15 days. You may fax your changes to us at: 971-673-0002, email at pharmacy.board@state.or.us, or submit your information online.
4. My name has changed, how do I change my name on my license?
Please mail or fax your changes, as well as the legal documentation which verifies the changes (i.e. marriage license, divorce decree, etc). These documents may be faxed to at: 971-673-0002.
5. Can I renew my license online?
At this time, licensees cannot renew registrations online. This is something the Board is working towards, and hopes to have implemented in the near future.
6. Are license verifications available online?
Yes, you can check the current status of any license by clicking here.
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| FAQ - CERTIFIED PHARMACY TECHS |
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1. When do I need to take the national certification exam?
As soon as possible to avoid a lapse in licensure.
EXAM DEADLINES, PTCB:
- You MUST register for the April – June 2008 testing window.
- The application deadline for this window is April 4, 2008.
- If you test with PTCB after this window, it is unlikely that you will receive your certification before your license expires.
EXAM DEADLINES, ICPT:
- It is recommended that you test by the end of June, 2008 to allow time for the posting of your certification on ICPT’s website, and the processing of your new license.
2. How do I sign up for the national certification exam?
All questions regarding the national certification exams should be addressed to either PTCB or ICPT:
Pharmacy Technician Institute for the Certification
Certification Board of Pharmacy Technicians
1100 15th Street, NW Suite 730 2536 S Old Hwy 94, Suite 214
Washington, DC 20005-1707 St. Charles, Mo 63303
800-363-8012 314-442-6775
www.ptcb.org www.nationaltechexam.org
3. How do I let the Board know that I passed the national certification exam?
Apply for the Certified Oregon Pharmacy Technician license.
4. I already paid a $35.00 fee for my license. Do I have to pay it again?
Yes. This is an application for a new license, and you will have a new license number. The fee must be paid with the application. If you have an active Oregon Pharmacy Technician license, your new Certified Oregon Pharmacy Technician license will be valid through September 30, 2009. If you do not hold an active Oregon Pharmacy Technician license, your license will be valid through September 30, 2008.
5. How long will it take to get my license after I mail in my application?
Applications are processed in the order that they are received. Please allow 6 to 8 weeks’ processing time for your license. We must be able to verify your national certification on PTCB’s or ICPT’s websites. Be aware that it can take 8 weeks or more before your certification may be posted on PTCB’s or ICPT’s websites. Plan ahead, and test early! Your application will be held until we are able to verify your certification.
6. How can I get an application?
Click here.
The application is in pdf format. If you cannot open it, please go to http://www.adobe.com/products/acrobat/readstep2.html to download the reader.
7. Is there any way to get my license faster?
Be sure to submit a complete application the first time.
- Include a copy of your driver’s license or state ID,
- A copy of your national certification or the letter stating you have passed the exam,
- A new, original passport regulation photograph taken within the last 6 months,
- A check or money order for $35.00.
1. Read the instructions on the form carefully.
2. Truthfully answer the moral turpitude questions on pages 2 and 3. If you have already provided documentation for any “yes” answers to the Board, you may write in that we have the records on file, and you do not need to provide it again. You do have to disclose (answer “yes” for) any and all old incidents again.
3. We will run a criminal background check on you through LEDS in conjunction with this application. We may run the LEDS check prior to receiving your application in order to speed up the license transition.
8. What happens if I don’t have my Certified Oregon Pharmacy Technician license on October 1, 2008?
YOU CANNOT WORK AS A PHARMACY TECHNICIAN.
9. Won’t there be a grace period or extension of my license until I can take the exam?
THERE WILL BE NO GRACE PERIOD. There will be no extensions of licensure. If you do not have your Certified Oregon Pharmacy Technician license in hand, YOU CANNOT WORK AS A PHARMACY TECHNICIAN AFTER SEPTEMBER 30, 2008.
10. I’ve been a pharmacy technician for 20 years. Will I be “grandfathered” in?
No. There is no allowance in the rule for this.
11. I don’t have a high school diploma or a GED. I’ve been a tech for years. Do I have to have a diploma or GED to get the Certified Oregon Pharmacy Technician license?
Oregon Administrative Rule 855-025-0005 (1) ”Effective August 1, 2006, to qualify for licensure as a certified pharmacy technician, an applicant must demonstrate that the applicant is or will be at least 18 years of age and holds or will hold a high school diploma or GED at the time the Board issues the license.” In addition, both PTCB and ICPT require a high school diploma or GED in order to take their national certification exams.
12. Why do I have to have both a national certification and a pharmacy technician license?
National certification is a benchmark, a standard of excellence against which similar things must be judged. State licensure is formal permission from a governmental authority [OR Board of Pharmacy] to do something [work as a certified pharmacy technician.] They are two different things. You must have both.
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| FAQ - ESTABLISHMENTS |
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1. Our store carries over the counter medications, do we need to be registered with the Board of Pharmacy?
Yes. The Board of Pharmacy registers all establishments selling nonprescription drugs. Please complete a Nonprescription Drug Outlet application.
2. Must I submit a floor plan if I am an out of state pharmacy?
Yes. All floor plans must show the location of the sink, windows, refrigerator and doors.
3. Where is the out of state pharmacy application on the web?
All pharmacies use the same retail drug outlet application.
4. Does the Board of Pharmacy accept "Out of State" online license verifications?
Yes.
5. Are license verifications available online?
Yes, you can check the current status of any license by clicking here.
6. Must I post the generic sign as per OAR 689.515(4) if I am an out of state pharmacy and/or in state without walk in customers.
Yes.
7. What is a reverse distributor?
A wholesaler who will take back controlled substances and destroy them. This does not apply to a company’s own product.
8. I am registering as a manufacturer but don’t have an FDA number?
Usually only companies that manufacture a product get receive a FDA number, re-packagers don’t.
9. My DEA # is pending, may I still apply for controlled substances?
If the facility is located in Oregon, a DEA license will not be issued until the Oregon license is issued, but out of state facilities must already be registered with the DEA to apply with us.
10. The Post Office/County/City has changed our address, do we need to complete a location change application?
If your facility does not change location, but changes address because the post office/County/City has required them to do so, a fee is not required. We request a letter only, preferably with the letter from the post office verifying such a change. If your facility makes a change to the address, then a new application and fees are required to be submitted. This would happen in a case, when a facility decides to use a door on another side of the facility as their entrance.
11. Our facility sells oxygen and medical devices, what type of license do we need?
If your facility sells oxygen and medical devices to a specific patient, your establishment must register as a Nonprescription Drug Outlet - Class C. With a Class C registration, you can also sell to facilities but only if the sale is patient specific. A wholesaler and manufacturer may sell in bulk (not patient specific) to other facilities, as well as patients. If your establishment transfills oxygen, meaning oxygen going from a large container to small cylinder then you can only register as a manufacturer.
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| FAQ - COMPLIANCE |
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| Class |
Type |
Facts, Question and Answer |
| CII |
Changes |
Q: Can the pharmacist change the date-to-fill after talking to the prescribing doctor on a CII?
A: The date-to-fill is part of the directions written on the script therefore it would be allowed to change after speaking with the prescribing doctor. |
| CII |
Changes |
Q: What changes can a pharmacist make to a CII prescription after speaking to the prescriber over the phone?
A: A pharmacists CAN change the drug strength, dosage form, drug quantity, and the directions. Changes that CAN NOT be made are the patient's name, controlled substance prescribed, and the addition of a prescriber's signature (script MUST be hand signed). |
| CII |
Destruction |
Q: How are outdated CIIs destroyed?
A: See 21 CFR 1307.21and OAR 855-080-0105 (reverse distributor, DEA, Board approved Plan) |
| CII |
Disposal |
Q: When a prescriber writes a new prescription for a controlled substance but requires the destruction of a previously prescribed controlled substance prior to the new medication being dispensed how does a pharmacist go about fulfilling the prescribers request?
A: A pharmacist cannot accept the return of a controlled substance except in a LTCF. A pharmacists can witness the patient destroying the medication and document that the medication was destroyed prior to the new medication being dispensed. |
| CII |
Emergency |
Q: If a LTCF calls in an emergency 72 hour supply for a CII can that count as a hard copy?
A: No. A prescription must be mailed OR faxed (CII fax exceptions) within 7 days and MUST have "Authorization for Emergency Dispensing" written across its face |
| CII |
General |
Q: Is it required to write the patient address on the hard-copy for a controlled drug if the information is contained on the label and retrievable in the computer database?
A: A label attached to the hardcopy that contains the information fulfills the requirement |
| CII |
General |
Q: How long is a CII prescription good for?
A: A CII prescription has no expiration date. It is up to the professional judgment of the pharmacist to determine if the prescription is in proper context and is still needed by the patient. |
| CII |
General |
Q: Is a pharmacist's signature required on CII hardcopies or will initials suffice?
A: It is acceptable to either sign, initial, or utilize an electronic record identifying the verifying pharmacist. |
| CII |
General |
Q: Does a pharmacist need to cancel a CII prescription across it's face and sign?
A: No |
| CII |
General |
Q: Can PAs and naturopaths prescribe CII medications?
A: Yes, check the naturopaths formulary at http://www.oregon.gov/OBNE/rules/850-060-0226.pdf. PAs may if they update or hold a current DEA registration for CII medication. |
| CII |
General |
Q: In which situations can a faxed CII prescription serve as an original prescription?
A: A faxed prescription can serve as an original for patients in a long term care facility (LTCF), community based care, enrolled in hospice, or receiving home infusion/IV pain management therapy. The fax MUST be signed by the prescriber |
| CII |
General |
Q: Is it legal to write/fill a CII prescription on the same page as a second prescription?
A: Yes, but the prescritions must be correctly filed |
| CII |
General |
Q: What is the law for dispensing a controlled substance for office use? CII? CIII-V?
A: A blanket prescription cannon be written to provide a medical office medications for administration. If the office requires CII medications a DEA 222 form must be used to transfer the CII stock. For all other medications an invoice must be utilized. |
| CII |
General |
Q: If a Dr. writes for a quantity of a CII that is greater than the amount the patient's insurance will pay for can the Rx be split into two Rxs, one for insurance and one for cash?
A: Yes. Both Rxs must be filled and transactions completed at the same time. |
| CII |
General |
Q: Does post dating a prescription for a CII by the prescriber void the prescription?
A: The prescription must have the date the prescriber wrote the prescription on the prescription. For more information call the DEA office at 1-503-326-2447 |
| CII |
General |
Q: Is a typed CII prescription with an electronically signed signature a valid prescription?
A: No, the prescription needs to be hand signed by the prescriber |
| CII |
General |
Q: What does the law say about prescribers writing for controlled drugs for family members?
A: There are no laws prohibiting prescribers from writing scripts for controlled substances for family members. It is up to the professional judgment of the pharmacist to determine if the prescription is needed and is written in the proper context. Practitioner's licensing Board may be/should be notified of excessive use. |
| CII |
General |
Q: When a pharmacy has a change in PIC and is required to do a CII through CV inventory can they make it the annual inventory as well?
A: Yes, but the next CII through CV inventory must be within 365 days. |
| CII |
General |
Q: Does a residential care facility need to report the disposal of controlled substances that were prescribed for residents to the DEA or Board office?
A: No |
| CII |
Partial Fills: |
Q: In which cases are partial fills on CII prescriptions allowed?
A: Partial fills are allowed on CII prescriptions when: 1)The pharmacist is unable to fill the entire amount and the remaining balance is dispensed within 72 hours, 2)patients are residing in a LTCF / community based care facility or diagnosed with a terminal illness in which scripts are good for 60 days from the date the prescription was written. |
| CII |
Transfers |
Q: Can a CII be transferred between pharmacies with interactive databases (i.e.. Walgreen's)?
A: Under no circumstance can a CII be transferred |
| CIII-V |
General |
Q: How many refills are allowed by law on schedule III-V medications?
A: A prescription written for a schedule III-V medication is good for 6 months or 5 refills, whichever comes first. |
| CIII-V |
General |
Q: Is the 6 month limit for refills on schedule III-V medication mean 6 month quantity limit?
A: No, the prescription is valid for 6 months after the date it is written and can have up to 5 refills. After 6 months the script is no longer valid and any unused refills are void. The rules do not apply to quantity dispensed. (It is legal to dispense a prescribed quantity that exceeds a 6 month supply) |
| CIII-V |
Refills |
Q: Does a partial fill on a CIII-V medication constitute a refill?
A: Partial fills are allowed on CIII-V medications and do not constitute a refill. The partial dispensing may not exceed the total amount authorized in the prescription order. |
| CIII-V |
Refills |
Q: Can a patient request more than one refill at once on a CIII-V medication?
A: CIII-V medications must be filled in proper context, it is appropriate to contact the prescriber to authorize the request |
| Prescriptions |
General |
Q: Can non-veterinarians write prescriptions for animals?
A: No, non-veterinarians writing prescriptions for animals is beyond their scope of practice |
| Prescriptions |
Refills |
Q: If a prescriber dies or retires and surrenders their licenses are prescription refills still valid?
A: Since there is no longer a patient / care provider relationship the refills become invalid. A refill of one time is acceptable to allow the patient time to find a new care provider. This would also occur if the provider moves out of the area and the patient is no longer being followed by them. |
Compliance Questions - PDF format
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WHOLESALER LICENSE RENEWAL REMINDER FOR 2008